August 14, 2023 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. PUBLIC COMMENT
Description:
Persons wishing to address the Board of Trustees must fill out a public comment sign-up form and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda. BED (LOCAL)
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III. ITEMS FOR DISCUSSION AND/OR ACTION
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III.A. Install Newly Appointed Board Member - Oath of Office and Related Procedures
Description:
Background:
The Board has elected to fill the unexpired term for Place 2 by appointment. This member vacancy was created by the resignation of Jayde Sustaire. Applications were accepted until July 24, 2023, at 12:00 p.m. The Board reviewed the applicants at the special meeting held on July 25, 2023. The Board voted to appoint Dr. Maggie Salem to fill the unexpired term ending in May 2025. Administrative Considerations: Prior to taking any Board actions, Dr. Maggie Salem needs to receive the Oath of Office and related procedures. Recommendation: Installation of the newly appointed board member, as required Board Action: Oath of Office and related procedures. |
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III.B. Consent Agenda
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III.B.1. Minutes of Previous Meeting(s)
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board approval. |
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III.B.2. Financial Reports
Description:
Background:
Financial reports for the previous months are presented. Administrative Considerations: None. Recommendation: As desired by Board. Board Action: As needed.
Attachments:
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III.B.3. Quarterly Investment Report
Description:
Background:
Chapter 2256, Government Code Public Funds Investment Act required the district to provide a written investment report. The report contains operating funds not required by the code at the request of the school board. The district maintains two investment pool accounts with nominal funds as a reference for comparisons only (Lone Star, and Tex Pool). The district uses the money market with the Commercial Bank of Texas, Emory for the bulk of its investments. Administrative Considerations: Chief of Business Operations, Mike Hall is providing the Quarterly Investment Report. Recommendation: Approve the Quarterly Investment Report, as presented. Board Action: Board approval
Attachments:
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III.B.4. Permanent School Fund
Description:
Background:
The quarterly Permanent School Fund Report is on the Agenda Calendar for August. Administrative Considerations: A report is provided according to the information received from Rains County Treasurer, Teresa Northcutt. Recommendation: No action is required. Board Action: No action is required.
Attachments:
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III.B.5. Consider Approval of the 2023-2024 School Health Advisory Council (SHAC) Membership
Description:
Background:
In Texas, the school board of a district is required to appoint at least five members of the SHAC(TEC, Title 2, Chapter 28, §28.004). The law also requires that a parent member serves as the chair or co-chair of the SHAC. According to Board Policy EHAA (Legal), the board of trustees of each school district shall establish a local school health advisory council to assist the district in ensuring that local community values are reflected in the district's health education instruction. Administrative Considerations: Most SHACs consist of individuals appointed by school board members to represent them in making recommendations on school health programs. Some SHACs consist of people who volunteer to serve on the SHAC. The proposed School Health Advisory Council Membership (SHAC) list is attached. Recommendation: The administration recommends the Board approve the 2023-2024 School Health Advisory Council Membership (SHAC) as presented. Board Action: Board approval.
Attachments:
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III.C. Business and Finance
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III.C.1. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report, unless action is needed.
Attachments:
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III.C.2. Approve Proposed Non-Program Meal Pricing
Description:
Background:
Price of Adult Meals: The charge for non-program meals must, at a minimum, be greater than the amount of total reimbursement received for a free meal plus any other supplemental payments by the school plus per-meal value of USDA Foods (Commodities) used for the meal service. Recommendation: Proposed Price of Non-Program Meals 2023-2024 $3.10 Adult Breakfast $4.72 Non-Program Lunch Board Action: Board approval |
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III.C.3. Application & Budget for CAFP Friday Feeding
Description:
Background:
The Chief of Business Operations requested this item be placed on the agenda. Administrative Considerations: The Chief of Business Operations will present the information regarding the application and budget for CAFP Friday Feeding.
Approval as presented. Board Action: Board approval
Attachments:
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III.D. Curriculum and Instruction
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III.D.1. Teacher Certification Recommendations for District of Innovation (DOI) Exemption
Description:
Background:
The Director of Curriculum and Instruction requested this item be placed this item on the agenda. Administrative Considerations: This item is placed on the agenda when we have teachers working under the following permit: D.O.I. (District of Innovation) exemptions. Recommendation: Board approval. Board Action: Board approval
Attachments:
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III.E. Federal Programs/Accountability/PEIMS
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III.E.1. Review and Update Rains ISD Return to School Guidance
Description:
Background:
Review and update Rains ISD Return to School Guidance for 2021-24. Recommendation: As desired by Board. Board Action: As desired by Board. |
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III.F. Superintendent Reports
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III.F.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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III.F.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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III.F.3. Approve Proposed Revision to Policy DEAB(LOCAL): Wage and Hour Laws-Workweek Defined
Description:
Background:
Currently, Board policy DEAB(LOCAL) Wage and Hour Laws- defines the workweek as Sunday through Saturday. This revision would change the defined workweek to Saturday through Friday. Administrative Considerations: This change will allow timely completion of approval and additional time for payroll processing. Recommendations: Approve the proposed revision to the policy of the DEAB(LOCAL) Wage and Hour Laws as presented. Proposed changes are in red. Board Action: As desired by Board. |
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III.F.4. Dress Code Considerations for Students
Description:
Background:
Superintendent Jennifer Johnson has placed this item on the Agenda. Administrative Considerations: Consider the changes to the dress code for students as presented. Recommendations: Board approval as presented Board Action: Board approval |
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III.G. Consideration and Approval of the Second Reading of TASB Board Policy Update 121, Affecting (LEGAL) Policies and (LOCAL) Policies (see list of codes below)
CFB(LOCAL): ACCOUNTING - INVENTORIES CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL CKEA(LOCAL): SECURITY PERSONNEL - COMMISSIONED PEACE OFFICERS CLB(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - MAINTENANCE CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE CVA(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE BIDDING CVB(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE SEALED PROPOSALS DEA(LOCAL): COMPENSATION AND BENEFITS - COMPENSATION PLAN FD(LOCAL): ADMISSIONS FFI(LOCAL): STUDENT WELFARE - FREEDOM FROM BULLYING
Description:
Background: Administrative Considerations: Recommendation: Board Action: |
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III.H. Consider and Approve Date for a Special Meeting
Description:
Background:
Superintendent Johnson has placed this item on the Agenda. Administrative Considerations: Consider and approve setting a date for a special meeting. Recommendation: The recommendation is Monday, August 21, 2023. Board Action: Board approval is needed. |
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III.I. Discuss and Consider board approval of a Delegate and Alternate to the 2023 Texas Association of School Boards (TASB) Delegate Assembly.
Description:
Background:
TASB's 2023 Delegate Assembly will be held during the TASA/TASB Convention September 30, 2023, in Dallas. Attending Delegate Assembly gives the board a chance to participate in the democratic process that governs TASB. Delegates will elect TASB officers and directors, vote on TASB's Advocacy Agenda, have the opportunity to interact with other board members in our region and earn continuing education training credit. Administrative Considerations: Your school board may appoint one official voting delegate and one alternate to serve as your representatives at the 2023 TASB Delegate Assembly. Recommendation: Select and approve an Official Voting Delegate and Alternate to represent the district to the 2023 TASB Delegate Assembly. Board Action: Board approval |
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III.J. Discuss District Transparency
Description:
Background:
Board President, Philip Alexander, requested this item be placed on the agenda. |
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IV. CLOSED SESSION
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IV.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.B. Security, Texas Government Code §551.076 & § 551.089
Description:
TEXAS GOVERNMENT CODE Sec. 551.076. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING. This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. Amended by: Acts 2007, 80th Leg., R.S., Ch. 258 (S.B. 11), Sec. 3.07, eff. September 1, 2007. Sec. 551.089. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING. (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Added by Acts 2009, 81st Leg., R.S., Ch. 183 (H.B. 1830), Sec. 3, eff. September 1, 2009. Amended by: Acts 2017, 85th Leg., R.S., Ch. 560 (S.B. 564), Sec. 1, eff. September 1, 2017. Acts 2017, 85th Leg., R.S., Ch. 683 (H.B. 8), Sec. 3, eff. September 1, 2017. |
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IV.B.1. Discuss Authorizing the Purchase and Vendor for Security Projects
Description:
Background:
The Superintendent has placed this item on the agenda. The Superintendent and Chief of Business Operations will present the information regarding the purchase and vendor for security projects to the Board in closed session. |
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IV.B.2. Discuss Amending the Administrative Regulations Pursuant to the School Marshal Program
Description:
Background:
The Superintendent has placed this item on the agenda. The Superintendent will present the amendments to the administrative regulations pursuant to the school marshal program to the Board in closed session. |
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V. ACTION, IF ANY, ON ITEMS DISCUSSED IN CLOSED SESSION
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V.A. Action, if any, on Authorizing the Purchase and Vendor for Security Projects
Description:
Background:
The Superintendent has placed this item on the agenda. Administrative Considerations: The Superintendent and Chief of Business Operations presented the information regarding the purchase and vendor for security projects to the Board in closed session. Recommendation: Approve the purchase and vendor for security projects as presented. Board Action: Board approval |
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V.B. Action, if any, on Amending the Administration Regulations Pursuant to the School Marshal Program
Description:
Background:
The Superintendent has placed this item on the agenda. Administrative Considerations: The Superintendent presented the amendments to the administrative regulations pursuant to the school marshal program to the Board in closed session. Recommendation: Amendment of Administrative Regulations pursuant to the district's school marshal program. Board Action: As desired by the board. |
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VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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VI.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
Resignations/Terminations:
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
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VIII. ADJOURNMENT
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