July 11, 2023 at 6:30 PM - Regular Meeting and Board Workshop
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. OPEN FORUM
Description:
Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
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III. BOARD WORKSHOP
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III.A. Legislative Update (Dennis Glenn)
Description:
Background:
This meeting will begin with a Legislative Update Workshop before the start of regular business. Administrative Considerations: Region 7 Field Service Agent, Dennis Glenn, will conduct the Legislative Update. Recommendation: No action is required. Board Action: As desired by Board. |
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IV. CLOSED SESSION
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IV.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.B. Security, Texas Government Code § 551.089
Description:
TEXAS GOVERNMENT CODE
Sec. 551.089. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting to deliberate:
(1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Added by Acts 2009, 81st Leg., R.S., Ch. 183 (H.B. 1830), Sec. 3, eff. September 1, 2009. Amended by: Acts 2017, 85th Leg., R.S., Ch. 560 (S.B. 564), Sec. 1, eff. September 1, 2017. Acts 2017, 85th Leg., R.S., Ch. 683 (H.B. 8), Sec. 3, eff. September 1, 2017. |
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V. ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Consent Agenda
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V.A.1. Minutes of the Previous Meeting(s)
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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V.A.2. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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V.A.3. Amend Rains High School 2023-2024 Course Description Guide
Description:
Background:
The High School Dean of Students has requested that the 2023-2024 Course Description Guide be amended. Administrative Considerations: Information will be provided to you for amending the High School Course Description Guide for 2023-2024 which was previously approved on January 9, 2023. Recommendation: Approve amendments to the High School Course Description Guide for 2023-2024 as presented. Board Action: Board approval
Attachments:
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V.B. Business and Finance
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V.B.1. Budget Review and Forecast
Description:
Background:
The Budget Review and Forecast Report is provided by the Chief of Business Operations. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report, unless action is needed.
Attachments:
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V.B.2. Rains County Appraisal District - 2024 Budget
Description:
Background:
The Rains County Appraisal District (RCAD) annually prepares a proposed budget that is presented to Rains ISD (RISD) for approval, according to their budget calendar. Administrative Considerations: The RCAD proposed budget will be presented. Recommendation: Board approval. Board Action: Board approval. |
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V.B.3. Rains ISD Budget/Tax Rate Calendar
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V.B.4. TASB Risk Management Fund Insurance Renewal
Description:
Background:
TASB Risk Management Fund Insurance Renewal for the district property and casualty insurance is on the July Agenda Calendar for renewal. Administrative Considerations: The Chief of Business Operations has provided the Board with information about this item. Recommendation: As needed. Board Action: Board approval. |
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V.B.5. Payroll Compensation and Benefits Considerations
Description:
Background:
Chief of Business Operations will present the Payroll Compensation and Benefits Considerations. Administrative Considerations: Consider and approve the Payroll Compensation and Benefits Considerations for 2023-24 as presented by the Chief of Business Operations. Recommendation: Board approval Board Action: As desired by Board.
Attachments:
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V.C. Curriculum & Instruction
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V.C.1. 2022-2023 End-Of-Year Grade Reports
Description:
Background:
The 2022-2023 End-of-Year Grade Reports have now been finalized. Administrative Considerations: Director of Curriculum and Instruction, John Portwood will present the reports to the Board. Recommendation: This report is for informational purposes only. Board Action: No action is required.
Attachments:
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V.C.2. 2022-23 School Health Advisory Council (SHAC) Annual Report
Description:
Background:
This is an annual report requirement. Administrative Considerations: The Director of Curriculum and Instruction, John Portwood will provide information regarding the 2022-23 School Health Advisory Council (SHAC) Annual Report. Recommendation: As needed. Board Action: Board approval as needed.
Attachments:
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V.C.3. Consider and Approve the Professional Development Plan for 2023-2024
Description:
Background:
Senate Bill(SB) 1267 requires the school board to annually review the clearinghouse and adopt a professional development policy that must:
The Superintendent shall recommend the District's professional development plan for all District employees. The Board shall annually review the professional development clearinghouse published by the State Board of Educators (SBEC) and annually approve the District's professional development plan. The District's professional development plan must:
The Director of Curriculum and Instruction, John Portwood will present the District's Professional Development Plan for 2023-24. Recommendation: Approve the District's Professional Development Plan for 2023-24 as presented. Board Action: Board approval
Attachments:
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V.D. Federal Programs/Accountability/PEIMS
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V.D.1. Consider and Approve Agreement for Services with North East Texas Communities In Schools (NETX CIS)
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V.E. Superintendent Reports
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V.E.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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V.E.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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V.E.3. Approval of EF Tours Trips
Description:
Background:
Rains High School (RHS) Theater and A/V Production Teacher will present information regarding trips for RHS students with EF Tours to a variety of national and international locations in order to inspire intellectual curiosity and growth in our student population at Rains High School. Administrative Considerations: The trips require approval as they go to national and international locations. Recommendation: Board approval Board Action: As desired by Board. |
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V.E.4. Approve Proposed Revisions to Policy DEC(LOCAL)
Description:
Background:
The proposed amended Policy DEC(LOCAL) as attached to create a non-dock local leave. The changes as proposed would: *Maintain prior earned extended local sick leave under previous rules including: --Use only for sickness per state sick leave (pre95-96) rules, and --Deduction of the amount established by the board for using extended local sick leave. *Provide annually for 3 local days to 10-month employees or 4 local data for 11/12 month employees; which: -- Carry-over (accumulate) year-to-year -- Do NOT have a payroll deduction (dock) when used, and -- Are available for use according to the terms and conditions of state personal leave. Administrative Considerations: Approve the proposed changes to policy as presented. Changes are in red. Recommendations: Board approval Board Action: As desired by Board. |
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V.E.5. Consider and Approve Date for a Special Meeting/Budget Workshop
Description:
Background:
Superintendent Johnson has placed this item on the Agenda. Administrative Considerations: Consider and approve setting a date for a Special Meeting/Budget Workshop. Recommendation: The date to be selected is from the week of July 24-28, 2023. Board Action: Board approval is needed. |
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V.F. Consideration and Approval of the First Reading of TASB Board Policy Update 121, Affecting (LEGAL) Policies and (LOCAL) Policies (see list of codes below)
CFB(LOCAL): ACCOUNTING - INVENTORIES CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL CKEA(LOCAL): SECURITY PERSONNEL - COMMISSIONED PEACE OFFICERS CLB(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - MAINTENANCE CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE CVA(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE BIDDING CVB(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE SEALED PROPOSALS DEA(LOCAL): COMPENSATION AND BENEFITS - COMPENSATION PLAN FD(LOCAL): ADMISSIONS FFI(LOCAL): STUDENT WELFARE - FREEDOM FROM BULLYING
Description:
Background: Administrative Considerations: Recommendation: Board Action: |
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V.G. Consider and Discuss Board Member Resignation/Filling Vacancy - Board Policy BBC(LEGAL)
Description:
Background:
At the June meeting, Jayde Sustaire's resignation letter from her position as Place 2 Board Member, effective 6/30/2023 was accepted. There are a couple of options at this time. Administrative Considerations: According to Board Policy BBC(LEGAL), a resignation becomes effective upon approval by the remaining Board of Trustees, as follows: RESIGNATION To be effective, a board member's resignation must be in writing and signed by the board member, and delivered to the presiding officer of the board. A board may not refuse to accept a resignation. Election Code 201.001 EFFECTIVE DATE If a board member submits a resignation, whether to be effective immediately or at a future date, a vacancy occurs on the date the resignation is accepted by the board or on the eighth day after the date of its receipt by the board, whichever is earlier. Election Code 201.023 FILLING A VACANCY If a vacancy occurs on the board, the remaining board members may fill the vacancy by appointment until the next trustee election or may order a special election to fill the vacancy. If more than one year remains in the term of the position vacated, the vacancy shall be filled not later than the 180th day after the date the vacancy occurs. Education Code 11.060 An election to fill a vacancy shall be to fill the unexpired term only. Tex. Const. Art. XVI, Sec. 11.060 APPOINTMENT To be eligible to be appointed to a board, a person must have the qualifications set forth at Election Code 141.001(a). Election Code 141.001(a) [See BBA] An appointment to the Board may be made with the intent to ensure that the Board is representative of the constituency served by the Board. A board that chooses this shall adopt procedures for its implementation. Local Gov't Code 180.005(b), (c) Recommendation: Board members should decide whether they would like to fill this position for the unexpired term now by an appointment process or have a special election in November. Board Action: As desired by the board. |
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VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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VI.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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