May 8, 2023 at 6:30 PM - Regular Meeting
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I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description:
UNITED STATES FLAGI pledge allegiance to the Flag
of the United States of America, and to the Republic for which it stands: one Nation under God, indivisible, With Liberty and Justice for all. TEXAS FLAGThe amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is:"Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible." |
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II. OPEN FORUM
Description:
Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
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III. WILDCAT ROAR
Description:
Rains Intermediate will have a presentation for the Wildcat Roar.
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IV. CLOSED SESSION
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IV.A. Personnel, Texas Government Code § 551.074
Description:
TEXAS GOVERNMENT CODE (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.B. Student Discipline, Texas Government Code § 551.082
Description:
TEXAS GOVERNMENT CODE
Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT.
(a) This chapter does not require a school board to conduct an open meeting to deliberate in a case:
(1) involving discipline of a public school child; or (2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing. (b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought. Added by Acts 1993, 73rd Leg., ch. 268, Sec. 1, eff. Sept. 1, 1993. |
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IV.C. Security, Texas Government Code § 551.089
Description:
TEXAS GOVERNMENT CODE
Sec. 551.089. DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting to deliberate:
(1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. Added by Acts 2009, 81st Leg., R.S., Ch. 183 (H.B. 1830), Sec. 3, eff. September 1, 2009. Amended by: Acts 2017, 85th Leg., R.S., Ch. 560 (S.B. 564), Sec. 1, eff. September 1, 2017. Acts 2017, 85th Leg., R.S., Ch. 683 (H.B. 8), Sec. 3, eff. September 1, 2017. |
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V. ITEMS FOR DISCUSSION AND/OR ACTION
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V.A. Consent Agenda
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V.A.1. Minutes of the Previous Meeting
Description:
Background:
The following minutes are provided for your review:
Minutes become official when approved by the Board of Trustees. Recommendation: Approve the minutes of the meetings as presented. Board Action: Board Approval |
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V.A.2. Financial Reports
Description:
Background:
Financial reports for the previous month are presented. Administrative Considerations: None Recommendation: As desired by Board Board Action: As needed
Attachments:
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V.A.3. Quarterly Investment Report
Description:
Background:
Chapter 2256, Government Code Public Funds Investment Act requires the district to provide a written investment report. The report contains operating funds not required by the code at the request of the school board. The district maintains two investment pool accounts with nominal funds as a reference for comparisons only (Lone Star, and TexPool). The district uses the money market with the Commercial Bank of Texas, Emory for the bulk of its investments. Administrative Considerations: Jeff Fisher is providing the Quarterly Investment Report. Recommendation: Approve the Quarterly Investment Report, as presented. Board Action: Board approval.
Attachments:
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V.A.4. MOU with Texas A & M University - Commerce
Description:
Background:
The District and Texas A&M University-Commerce agree to collaborate to develop and maintain Dual Credit Courses that meet the outline in the MOU. Administrative Considerations: Consider entering into a Memorandum of Understanding with Texas A&M University-Commerce for the dates as outlined in the agreement. August 1, 2022-August 1, 2026 Recommendation:
Board approval as presented. Board Action: Board approval |
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V.A.5. Permanent School Fund
Description:
Background:
The quarterly Permanent School Fund Report is on the Agenda Calendar for May. Administrative Considerations: A report is provided according to the information received from Rains County Treasurer, Teresa Northcutt. Recommendation: No action required. Board Action: No action required.
Attachments:
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V.A.6. Bank Signatures Changes
Description:
Background:
With the recent changes at the high school, signatures need to be removed from the district's bank account. The approval can be accomplished through the Consent Agenda. Administrative Considerations: A letter approved and signed by the Board President or Board Secretary is required in order to update the signature card with the bank. Recommendation: Board approval. Board Action: Board approval. |
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V.B. Business and Finance
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V.B.1. WAG Report
Description:
Background:
The WAG Report is provided by the Assistant Superintendent of Finance. Administrative Considerations: This report keeps the Board apprised of the district's current financial status. Recommendation: As needed Board Action: Approval is not required for this report, unless action is needed.
Attachments:
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V.C. Curriculum & Instruction
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V.C.1. Low Attendance Waiver
Description:
Background:
The district would like to submit a Low Attendance Waiver for the Elementary campus due to health-related absences. The applicable campus is able to submit a waiver that records attendance rate that is at least 10 percentage points below the last school year's overall average attendance. Administrative Considerations: A waiver may be submitted for the following days recorded 10% less than last years attendance of "92.1%."
Board approval is required in order to submit a waiver for the low attendance days. Board Action: Board approval |
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V.C.2. Missed Instructional Day Waiver
Description:
Background:
The district would like to submit a waiver to the Texas Education Agency for the missed instructional days due to inclement weather on January 30, 2023-February 2, 2023. Administrative Considerations: A waiver may be submitted for days missed due to the bad weather event. Bad weather days needed:
Board approval is required in order to submit a waiver for the missed instructional days. Board Action: Board approval |
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V.D. Federal Programs/Accountability/PEIMS
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V.D.1. Federal Programs Update
Description:
Background:
The item was placed on the agenda by the Director of Student Services. The Board will receive an update on all grants received this school year. Administrative Considerations: None Recommendation: Action is not required for this item, strictly informational. Board Action: Action is not required. |
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V.D.2. Consider and Approve the Memorandum of Understanding with The University of Texas Health Science Center at Tyler (TCHATT) Renewal
Description:
Background:
The University of Texas Health Science Center at Tyler is a Health-Related Institution member of the TCMHCC and has been funded by Senate Bill 11 to provide access to limited school- based behavioral health services via telehealth. The component of the TCMHCC for delivering school-based behavioral health services via telehealth is named TCHATT. Texas Child Health Access Through Telemedicine (TCHATT) provides telemedicine or telehealth programs to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. Administrative Considerations: The MOU (Memorandum of Understanding) is between Rains ISD and UTHSCT (University of Texas Health Science Center at Tyler) for the 2023-24 school year. In this new version of the MOU, there is an evergreen clause that will allow the MOU to renew yearly. This MOU is to provide pediatric and adolescent behavioral health services via telehealth. Recommendation: It is the administration's recommendation that the MOU renewal be approved as presented. Board Action: Board approval |
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V.E. Superintendent Reports
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V.E.1. District Activities & Projects
Description:
Background:
The Superintendent will share information with the Board on district activities and projects. Administrative Considerations: Any items that would require Board action will be presented along with the report. Recommendation: As needed Board Action: As needed |
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V.E.2. Report of Disbursements
Description:
Background:
A report on the payment of bills is provided under this item. Administrative Considerations: The payment of bills is only reported to the Board. Recommendation: No action required Board Action: No action required
Attachments:
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V.E.3. Texas School Safety and Security Audit
Description:
Background:
Texas Education Code requires districts to complete safety and security audits of their facilities at least once every three years in accordance with procedures developed by the Texas School Safety Center. The process is developed as an ongoing self-assessment of a district's safety and security. Audits should be an ongoing process with the aim of identifying hazards, threats, and vulnerabilities that might pose a danger to life or property or may interfere with a safe, secure, and healthy environment that is conducive to teaching and learning. Administrative Considerations: Region 7 conducted the Texas School Safety and Security Audit for Rains ISD on April 24, 2023. Information will be shared regarding this audit. Recommendation: Approval of Rains ISD's Texas School Safety Audit as presented. Board Action: Board approval |
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V.E.4. Interlocal Governmental Services Agreement with Rains County
Description:
Background:
This agreement is between Rains ISD and Rains County, political subdivisions of the State of Texas. In accordance with Texas Transportation Code 251.015 and Government Code Chapter 791 regarding Intergovernmental Relations, the Commissioners Court may authorize the use of the county road equipment, construction equipment, including trucks and employees necessary to operate the equipment to assist another government entity on a project if:
Approve the Interlocal Governmental Services Agreement with Rains County for the use of delivering materials needed for the operations dept. Board Action: Board approval. |
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V.F. Set Special Meeting Date and time to Canvass May 6, 2023, Election Results
Description:
Background:
The Rains ISD General Election of School Board Trustees will be held on Saturday, May 6, 2023. The first possible date to canvass results set by the Secretary of State is Tuesday, May 9, 2023. With this date being after our regularly scheduled board meeting, a special board meeting date must be set by the Board. Administrative Considerations: Typically, the canvass may be conducted at the meeting following the election, depending on the date of the election and our meeting dates. There are factors that could delay the canvass, which would require a special meeting. They are:
Recommendation: Set the date for a special meeting to be held before Wednesday, May 17, 2023, for the purpose of canvassing the May 6, 2023, Rains ISD General Election of School Board Trustees results. Board Action: Board approval. |
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V.G. Rains ISD Spring 2023 Survey Results
Description:
Background:
The Spring 2023 Survey Results for the district will be presented. Administrative Considerations: The following items are provided:
Recommendation: Action is not required for these reports. Board Action: As desired by Board.
Attachments:
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VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
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VI.A. Personnel Changes/Update
Description:
The following is for review only and does not require board action:
Employment:
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VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:
The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members.
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VII.A. Region 7 School Board Summit Information
Description:
Region 7 Second Annual School Board Summit '23
July 14-15, 2023 8 am -3 pm Region 7 ESC, Kilgore, Texas 4 workshops each day Breakfast and Lunch Provided This School Board Training Summit will offer you the opportunity to get your required hours for School Board training with multiple sessions to attend. Please come enjoy the training and learn new information. Please email Pam to register. The registration deadline is July 7, 2023.
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