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February 14, 2022 at 6:30 PM - Regular Meeting

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."
II. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
III. WILDCAT ROAR
Description:  Rains Intermediate School will have a presentation for the Wildcat Roar. 
IV. CLOSED SESSION
IV.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
IV.B. Student Discipline, Texas Government Code § 551.082
Description:  TEXAS GOVERNMENT CODE § 551.082

Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT.  (a) This chapter does not require a school board to conduct an open meeting to deliberate in a case: 
 
(1) involving discipline of a public school child; or 
(2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing. 
(b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought. 
 
Added by Acts 1993, 73rd Leg., ch. 28, Sec. 1, eff. Sept. 1, 1993. 
IV.C. Security, Texas Government Code § 551.089
Description:  TEXAS GOVERNMENT CODE

18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. 

Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows:
This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. .354

TEX. GOV'T CODE ANN. § 551.089(2).
354 TEX. GOV'T CODE §551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System" Id. §§ 2059.001-.153.
Closed Sessions
2012 Open Meetings Handbook -Office of the Attorney General

 
V. ITEMS FOR DISCUSSION AND/OR ACTION
V.A. Consent Agenda
V.A.1. Minutes of the Previous Meeting
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- January 10, 2022
Administrative Considerations: 
Minutes become official when approved by the Board of Trustees.

Recommendation: 
Approve the minutes of the meetings as presented. 

Board Action: 
Board Approval
V.A.2. Financial Reports
Description:  Background: 
Financial reports for the previous month are presented. 

Administrative Considerations: 
None

Recommendation: 
As desired by Board

Board Action: 
As needed
Attachments: (3)
V.A.3. Quarterly Investment Report
Description:  Background: 
Chapter 2256, Government Code Public Funds Investment Act requires the district to provide a written investment report. 
The report contains operating funds not required by the code at the request of the school board.  The district maintains two investment pool accounts with nominal funds as a reference for comparisons only (Lone Star, and TexPool). The district uses the money market with the Commercial Bank of Texas, Emory for the bulk of its investments. 

Administrative Considerations: 
Jeff Fisher is providing the Quarterly Investment Report. 

Recommendation: 
Approve the Quarterly Investment Report, as presented. 

Board Action: 
Board approval. 
Attachments: (2)
V.A.4. Permanent School Fund Report
Description:  Background: 
The quarterly Permanent School Fund Report is on the Agenda Calendar for February. 

Administrative Considerations: 
A report is provided according to the information received from Rains County Treasurer, Teresa Northcutt. 

Recommendation: 
No action required. 

Board Action: 
No action required. 
Attachments: (2)
V.A.5. High School & Jr. High Cheerleading Constitutions, 2022-2023
Description:  Background: 
The High School and Jr. High Cheerleading Constitutions for 2022-2023 are presented for consideration. 

Administrative Considerations: 
The High School and Jr. High have presented their document for the 2022-2023 school year. 

Recommendation: 
Board approval is not required. 

Board Action: 
As needed. 

 
Attachments: (1)
V.B. Business and Finance
V.B.1. WAG Report
Description:  Background: 
The WAG Report is provided by the Assistant Superintendent of Finance. 

Administrative Considerations: 
This report keeps the Board apprised of the district's current financial status. 

Recommendation: 
As needed

Board Action: 
Approval is not required for this report, unless action is needed. 

 
Attachments: (1)
V.B.2. Consider Purchase of Vehicles
Description:  Background:
Consider the purchase of vehicles. The cost of the vehicles exceeds the purchasing threshold of $50,000, thus requiring approval from the Board.  Information will be shared at this meeting. 

Administrative Considerations:
The administration will provide information regarding the purchase consideration.  

Recommendation:
Board approval. 

Board Action:
As desired by Board. 
Attachments: (2)
V.B.3. Consider Setting Budget Meeting/Workshop Dates
Description:  Background: 
A proposed calendar of dates will be provided to the board in order to set dates for budget workshops and meeting dates. 

Administrative Considerations: 
Setting the dates early would assist in working around schedules, vacations, etc. in order for all members to be in attendance. 

Recommendation: 
Consider approving the dates presented to the Board by Administration. 

Board Action: 
As desired by Board. 

 
V.C. Curriculum & Instruction
V.C.1. Curriculum Update
Description:  Background: 
The Director of Curriculum and Instruction will provide the Board with an update on student progress for the district. 

Administrative Considerations: 
Information will be provided for this item. 

Recommendation: 
No action is required unless desired by Board. 

Board Action: 
No action is required unless desired by Board. 

 
Attachments: (2)
V.C.2. Semester Grade Report
Description:  Background: 
The 1st-semester grades have now been finalized. 

Administrative Considerations: 
Grade reports are submitted to the Board at the end of each semester. 

Recommendation: 
No action required. 

Board Action: 
No action required unless desired by Board. 

 
Attachments: (1)
V.C.3. School Calendars, 2022-2023 and 2023-2024
Description:  Background: 
The school calendar drafts are being presented to the Board for the upcoming two school years. 

Administrative Considerations: 
The school calendar drafts for 2022-2023 and 2023-2024 have been through the approval process of the district committees and are being presented to the Board for approval. 

Recommendation:
Approve the school calendar for 2022-2023 and 2023-2024 recommendations as presented. 

Board Action: 
Board approval. 


 
V.D. Superintendent Reports
V.D.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
V.D.2. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
V.D.3. Revised RISD Return to School Guidance
Description:  Background: 
The RISD Administrative team met and discussed updates/changes that needed to be made to the RISD Return to School Guidance.  The updates and changes were made at this meeting and the revised RISD Return to School Guidance has been provided in this packet. 

Administrative Considerations: 
None

Recommendation: 
The administration is recommending approval to the revised RISD Return to School Guidance. 

Board Action: 
As desired by Board. 
Attachments: (1)
V.D.4. Consider Dispensing COVID Funds
Description:  Background: 
Consider dispersing ESSER funds as allocated for multiple program years. 

Administrative Considerations: 
Transitioning after ESSER funds are expended. 

Recommendation: 
Dispense funds in the manner approved by the Board. 

Board Action: 

As desired by Board. 
V.D.5. March Board Meeting
Description:  Background: 
The Superintendent has placed this item on the agenda to remind the Board that the March Board meeting will be held on March 7, 2022, due to Spring Break. 

Administrative Considerations: 
The Superintendent will provide information to the Board at the meeting. 

Recommendations: 
The administration recommends moving the March Board meeting to March 7, 2022 due to Spring Break being the week of the 14th. 

Board Action: 
Board Approval. 
V.D.6. 2022 Superintendent/Board Goals & Objectives
Description:  Background: 
Annually, the Superintendent/Board Goals & Objectives are updated to reflect the plans for the upcoming year. 

Administrative Considerations: 
Goals and Objectives should be adopted for 2022. 

Recommendation: 
Adopt the 2022 Superintendent/Board Goals & Objectives, as developed. 

Board Action: 
Board approval. 

 
VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
VI.A. Personnel Changes/Update
Description:  The following is for review only and does not require board action: 

Employment:
  • Whitney Burnett, Elementary SpEd Aide.  Effective 1/24/22
  • Wanda Hurst, Intermediate Inclusion Aide. Effective 2/2/22
  • Belinda Bradshaw, Elementary Intervention Aide. Effective 2/7/22
Transfers/Reassignments: 
  • Charissa White, Junior High Secretary to the Principal transferred to Junior High Pros/Keyboarding Aide.  Effective 1/31/2022
  • Melinda Griffith, Junior High SpEd Aide transferred to Junior High Secretary to the Principal.  Effective 1/31/2022
Resignations/Terminations: 
  • Samantha Helt, Custodian. Effective 1/19/22
  • Carolyn Murrell, Custodian. Effective 1/21/22
  • Brynn Porter, Junior High Pros/Keyboarding Aide. Effective 1/28/22
  • Tiffany Beebe, Custodian. Effective 2/1/22
  • Whitney Burnett, Elementary SpEd Aide. Effective 2/3/22
  • Cora "Ruth" Harris, High School Algebra 1 Teacher. Effective 5/26/22
  • Thelma Stegman, High School Life Skills Teacher. Effective 5/27/22
  • Brooklyn Erwin, Intermediate 5th grade Science Teacher. Effective 5/27/22
  • Moorea Coker, High School Instructional Coach.  Effective 5/27/22
  • Eva Tucker, Junior High ESL Teacher. Effective 5/31/22 (Retire)
VI.B. Superintendent Contract
Description:  Background: 
The Superintendent's Contract is on the agenda for February.  

Administrative Considerations: 
The Superintendent's Contract has been provided to the Board of Trustees. 

Recommendation: 
Board Approval. 

Board Action: 

As desired by the Board.
VI.C. Contracts (Board Action): Assistant Superintendent of Finance, Director of Curriculum/Instruction, Principals, Coordinator of Health Services/School Nurse, Director of Special Educations, Director of Technology, and Athletic Director
Description:  Background: 
During the month of February, the Board considers administrator contract renewals. 

Administrative Considerations: 
An evaluation by the Superintendent is the basis for the administrators' contract recommendations. 

Recommendation: 
Review contracts approved by the Superintendent. 
Extend administrative contracts requiring Board signatures according to the list as presented. 

Board Action: 
Board approval. 

 
VI.D. Contracts (Report): Assistant Principal(s), Counselors, Dean of Students, Director of Federal Programs
Description:  Background: 
During the month of February, the Board receives a report of contract renewals for administrators that are employed by the Superintendent. 

Administrative Considerations:
Although the Superintendent is responsible for these contract renewals, the information is reported to the Board. 

Recommendation: 
The contract list is combined with VI.C. (contracts that require Board action). 

Board Action: 
Board action is not required. 

 
VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:  The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members. 

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