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January 10, 2022 at 6:30 PM - Regular Meeting

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."
II. PUBLIC HEARING
II.A. TAPR- Texas Academic Performance Report
Description:  The Texas Academic Performance Report information for Rains ISD will be shared as a Public Hearing. 
Attachments: (2)
III. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting. The Board cannot deliberate on any subject matter that is not included on the agenda.
IV. WILDCAT ROAR
IV.A. School Board Appreciation Month
Description:  The School Board will be recognized during Wildcat Roar. 
Attachments: (1)
IV.B. Fall Athletic Report
Description:  Athletic Director, Charlie Coker will present the Fall Athletics report. 
V. ITEMS FOR DISCUSSION AND/OR ACTION
V.A. Consent Agenda
V.A.1. Minutes of the Previous Meeting
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- December 13, 2021
Administrative Considerations: 
Minutes become official when approved by the Board of Trustees.

Recommendation: 
Approve the minutes of the meetings as presented. 

Board Action: 
Board Approval
Attachments: (1)
V.A.2. Board Member(s) Conflict of Interest Statement(s)- Board Policy BBFA (LEGAL)
Description:  Background: 
In January of each (calendar) year, Conflict of Interest Statements are submitted by members, according to BBFA (LEGAL), as needed. 

Administrative Considerations: 
These statements should be submitted for any or all members to which the policy may apply. 

Recommendation: 
Execute the appropriate documents according to the legal policy. 

Board Action: 
As may apply to individual members. 

 
V.A.3. Financial Reports
Description:  Background: 
Financial reports for the previous month are presented. 

Administrative Considerations: 
None

Recommendation: 
As desired by Board

Board Action: 
As needed
Attachments: (3)
V.A.4. Annual Applications for Tax-Exempt Status, Historic or Archeological Site Property
Description:  Background: 
The Rains County Appraisal District required annual approval for Tax-Exempt Status Applications for the following Historic or Archeological Site Properties: 
  • Dougherty Home Place Monument (Emory)
  • Farmers Union Monument (Point)
Administrative Considerations: 
These two entities were approved by the Rains ISD Board for tax exemption in 2014.  They now need to be considered each year and this is a regular item on the January Agenda Calendar. 

Recommendation: 
Approve the exemptions for 2022. 

Board Action: 
Board approval. 
V.A.5. High School 2022-2023 Course Description Guide 
Description:  Background: 
High School Dean of Students, Jennifer Moore, has requested that the 2022-2023 Course Description Guide be placed on this agenda. 

Administrative Considerations: 
The 2022-2023 Course Description Guide is provided in this packet. 

Recommendations: 
Approve the High School Course Description Guide for 2022-2023 as presented. 

Board Action: 
Board approval
Attachments: (2)
V.A.6. School Photographer Contract
Description:  Background: 
A contract for the school's photographer is considered annually. 

Administrative Considerations: 
The High School Administration and Yearbook Department are submitting a recommendation for a 2022-2023 school year contract. 

Recommendation: 
Approve the contract as recommended. 

Board Action: 
Board approval. 
V.A.7. RHS Yearbook Contract
Description:  Background: 
The High School Administration and Yearbook Department are submitting a recommendation for a 2022-2023 yearbook contract with Balfour. 

Administrative Considerations: 
Approve the proposed yearbook contract with Balfour. 

Recommendation: 
Approve the contract as presented.

Board Action:
As desired by Board.  
Attachments: (1)
V.B. Business and Finance
V.B.1. WAG Report
Description:  Background: 
The WAG Report is provided by the Assistant Superintendent of Finance. 

Administrative Considerations: 
This report keeps the Board apprised of the district's current financial status. 

Recommendation: 
As needed

Board Action: 
Approval is not required for this report, unless action is needed. 

 
Attachments: (1)
V.C. Federal Programs/Accountability/PEIMS
V.C.1. Review and Update RISD Return to School Guidance
Description:  Background: 
Review and update RISD Return to School Guidance for 2021-22. 

Administrative Considerations: 


Recommendation: 
As desired by Board. 

Board Action: 
As desired by Board. 
Attachments: (1)
V.D. Superintendent Reports
V.D.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
V.D.2. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
VI. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
VI.A. Personnel Changes/Update
Description:  The following is for review only and does not require board action: 

Employment:
  • Makayla Bass, Intermediate SpEd Aide. Effective 12/14/21
  • Tasha Wilk, Intermediate Inclusion Aide. Effective 1/3/22
Transfers/Reassignments: 
  • Lindsay Seymour, Intermediate Inclusion Aide, transferred to Intermediate 1-1 Aide. Effective 12/10/21
  • Linda Heffernan, Food Service Sub, transferred to Full Time Food Service. Effective 1/3/22
  • Lanie Smith, Elementary Aide, transferred to Kindergarten Teacher. Effective 1/3/22
Resignations/Terminations: 
  • Dusty Wright, Elementary Aide. Effective 12/17/21
  • Leta Cook, Food Service.  Effective 12/17/21 (Retire)
  • Tasha Wilk, Intermediate Inclusion Aide. Effective 1/3/22
VI.B. Superintendent Evaluation 
Description:  Background: 
The Superintendent's annual evaluation will be conducted. 

Administrative Considerations: 
The forms are being provided to the Board at this meeting. 

Recommendation: 
As desired by Board. 

Board Action: 
As desired by Board. 
Attachments: (3)
VII. CLOSED SESSION
VII.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
VII.B. Student Discipline, Texas Government Code § 551.082
Description:  TEXAS GOVERNMENT CODE § 551.082

Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT.  (a) This chapter does not require a school board to conduct an open meeting to deliberate in a case: 
 
(1) involving discipline of a public school child; or 
(2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing. 
(b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought. 
 
Added by Acts 1993, 73rd Leg., ch. 28, Sec. 1, eff. Sept. 1, 1993. 
VII.C. Security, Texas Government Code § 551.089
Description:  TEXAS GOVERNMENT CODE

18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. 

Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows:
This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. .354

TEX. GOV'T CODE ANN. § 551.089(2).
354 TEX. GOV'T CODE §551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System" Id. §§ 2059.001-.153.
Closed Sessions
2012 Open Meetings Handbook -Office of the Attorney General

 
VIII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:  The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members. 

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