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December 13, 2021 at 6:30 PM - Regular Meeting and Workshop

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."
II. PUBLIC HEARING
II.A. FIRST REPORT- School Financial Integrity Rating System of Texas
Description:  The School Financial Integrity Rating System of Texas information for Ranis ISD will be shared as a Public Hearing. 
Attachments: (2)
III. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting.  No presentation shall exceed three minutes. The Board cannot deliberate on any subject matter that is not included on the agenda.
IV. ITEMS FOR DISCUSSION AND/OR ACTION
IV.A. Consent Agenda
IV.A.1. Minutes of the Previous Meeting
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- November 8, 2021
Administrative Considerations: 
Minutes become official when approved by the Board of Trustees.

Recommendation: 
Approve the minutes of the meetings as presented. 

Board Action: 
Board Approval
Attachments: (1)
IV.A.2. Financial Reports
Description:  Background: 
Financial reports for the previous month are presented. 

Administrative Considerations: 
None

Recommendation: 
As desired by Board

Board Action: 
As needed
Attachments: (3)
IV.B. Business and Finance
IV.B.1. WAG Report
Description:  Background: 
The WAG Report is provided by the Assistant Superintendent of Finance. 

Administrative Considerations: 
This report keeps the Board apprised of the district's current financial status. 

Recommendation: 
As needed

Board Action: 
Approval is not required for this report, unless action is needed. 

 
Attachments: (1)
IV.B.2. Annual Audit Report for Previous Year
Description:  Background: 
Rutherford, Taylor, & Company PC has conducted the annual financial audit for the district.  As available, the audit will be provided. 

Administrative Considerations: 
This is an annual audit report to the Board for the previous year. 

Recommendation: 
As needed. 

Board Action: 
Board approval. 


 
Attachments: (1)
IV.B.3. Consider Vehicle Purchase
Description:  Background: 
The Assistant Superintendent of Finance has requested this item be placed on the agenda. 

Administrative Considerations: 
In order to purchase a vehicle, Board consideration is required, since the amount exceeds the limit for the Superintendent's approval. 

Recommendation: 
Approve the purchase of a vehicle as presented. 

Board Action: 
Board approval. 
Attachments: (1)
IV.C. Superintendent Reports
IV.C.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
IV.C.2. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
IV.C.3. Updated Coaches Protocols
Description:  Background: 
Charlie Coker, Rains ISD Athletic Director has provided the proposed updated coaches protocol for review.  

Administrative Considerations: 
Review the proposed updated coaches protocols related to Athlete Heat-Related Safety. 

Recommendation: 
As desired by Board. 

Board Action: 
As desired by Board. 

 
IV.C.4. MOU with Rains ISD Education Foundation
Description:  Background: 
The Superintendent will present the Rains ISD Education Foundation Memorandum of Understanding (MOU) agreement.

Administrative Considerations:
Consider and take action. 

Recommendation: 
Board approval

Board Action:
As desired by Board. 
Attachments: (1)
IV.C.5. Guardian Updates
Description:  Background: 
The Superintendent will provide an update to the Board regarding the Guardians. 

Administrative Considerations: 
Consider and take action. 

Recommendation: 
Board Approval

Board Action: 
As desired by the Board. 
IV.D. TASB Board Policy Update 118, Affecting Local Policies (see list)
Description:  Background: 
We have received TASB Board Policy Update 118, Affecting (LOCAL) policies.  The Local Policy Overview (FKA Vantage Points
), Explanatory Notes, and the RISD Update 118: Local Policy Comparison Packet are provided in this packet. 

Administrative Considerations: 
The policies that need to be considered are: 

CFD(LOCAL): ACCOUNTING - ACTIVITY FUNDS MANAGEMENT
CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
DFE(LOCAL): TERMINATION OF EMPLOYMENT - RESIGNATION
DP(LOCAL): PERSONNEL POSITIONS
EHAA(LOCAL): BASIC INSTRUCTIONAL PROGRAM - REQUIRED INSTRUCTION (ALL LEVELS)
EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY/ACCELERATED SERVICES
EIE(LOCAL): ACADEMIC ACHIEVEMENT - RETENTION AND PROMOTION
FDE(LOCAL): ADMISSIONS - SCHOOL SAFETY TRANSFERS
FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE
FEC(LOCAL): ATTENDANCE - ATTENDANCE FOR CREDIT
FFG(LOCAL): STUDENT WELFARE - CHILD ABUSE AND NEGLECT
FL(LOCAL): STUDENT RECORDS


Recommendation:
Consider and approve (LOCAL) policies as presented by TASB.

Board Action: 
Board approval. 


 
Attachments: (3)
V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
V.A.  Personnel Changes/Update
Description:  The following is for review only and does not require board action: 

Employment:
  • Barbette Armstrong, Food Service. Effective 11/11/21
  • Frederick Rubin, Police Officer. Effective 11/15/21
  • Matthew Cobb, JH SpEd Aide. Effective 11/17/21
  • Whitney Hutchins, JH Reading Aide. Effective 11/17/21
  • Edward Stevens, I, Bus Driver. Effective 12/8/21
  • Bobby Pugh, JH Math Plus Teacher. Effective 1/3/22
Transfers/Reassignments:
  • Shirley Wygal, HS Math Long Term Sub transfer back to HS SpEd 1-1 Aide. Effective 10/20/21
  • Carley Sale, Substitute transfer to Caregiver. Effective 11/3/21
  • Chelsea Wilson, Elem. LifeSkills Aide transfer to Elem ECSE Aide. Effective 11/8/21
  • Miriam Vail, Elem ECSE Aide transfer to Elem LifeSkills Aide. Effective 11/8/21
  • Isabel Mendez, Elem ESL Aide transfer to Elem PK/Head Start Aide. Effective 11/8/21
  • Heather Griffin, Elem PK/Head Start Aide transfer to Elem ESL Aide. Effective 11/8/21
  • Donna Sheffield, JH Reading Aide transfer to JH Content Mastery Aide. Effective 11/22/21
  • Paula Potts, HS SpEd Aide transfer to HS ISS Aide. Effective 11/15/21
  • Lasaro Birdwell, HS ISS Aide transfer to HS SPSC Intervention Aide. Effective 11/15/21
  • Janda Mason, HS SPSC Intervention Aide transfer to HS STAAR Content Aide. Effective 11/15/21
  • Savannah Hollaway, HS SpEd Aide transfer to HS SpEd 1-1 Aide. Effective 11/15/21
Resignations/Terminations: 
  • Desiray Timmons, Caregiver. Effective 11/12/21
  • Katherine Aaron, Bus Driver. Effective 11/30/21
  • Brandy Wiley, Elementary Counselor. Effective 12/17/21
V.B. Superintendent Evaluation 
Description:  Background: 
The Superintendent's annual evaluation will be conducted. 

Administrative Considerations: 
The forms are being provided to the Board at this meeting. 

Recommendation: 
As desired by Board. 

Board Action: 
As desired by Board. 
Attachments: (2)
VI. CLOSED SESSION
VI.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
VI.B. Student Discipline, Texas Government Code § 551.082
Description:  TEXAS GOVERNMENT CODE § 551.082

Sec. 551.082. SCHOOL CHILDREN; SCHOOL DISTRICT EMPLOYEES; DISCIPLINARY MATTER OR COMPLAINT.  (a) This chapter does not require a school board to conduct an open meeting to deliberate in a case: 
 
(1) involving discipline of a public school child; or 
(2) in which a complaint or charge is brought against an employee of the school district by another employee and the complaint or charge directly results in a need for a hearing. 
(b) Subsection (a) does not apply if an open hearing is requested in writing by a parent or guardian of the child or by the employee against whom the complaint or charge is brought. 
 
Added by Acts 1993, 73rd Leg., ch. 28, Sec. 1, eff. Sept. 1, 1993. 
VI.C. Security, Texas Government Code § 551.089
Description:  TEXAS GOVERNMENT CODE

18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. 

Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows:
This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. .354

TEX. GOV'T CODE ANN. § 551.089(2).
354 TEX. GOV'T CODE §551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System" Id. §§ 2059.001-.153.
Closed Sessions
2012 Open Meetings Handbook -Office of the Attorney General

 
VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:  The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members. 
VIII. BOARD WORKSHOP
VIII.A. Legislative Update (Blake Cooper)
Description:  Background: 
This meeting is being primarily focused on the Legislative Workshop, following regular business. 

Administrative Considerations: 
Former Commerce ISD Superintendent, Blake Cooper, will conduct the Legislative Update. 

Recommendation: 
No action is required.

Board Action: 
As desired by Board. 

 

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