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September 13, 2021 at 6:30 PM - Regular Meeting

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."
II. WILDCAT ROAR
Description:  Rains Elementary will have a presentation for the Wildcat Roar. 
III. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting.  The Board cannot deliberate on any subject matter that is not included on the agenda.
IV. ITEMS FOR DISCUSSION AND/OR ACTION
IV.A. Consent Agenda
IV.A.1. Minutes of Previous Meeting(s)
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- August 9, 2021
  • Special Meeting- August 12, 2021
Administrative Considerations: 
Minutes become official when approved by the Board of Trustees. 

Recommendation:
Approve the minutes of the meetings as presented. 

Board Action: 
Board approval.
IV.A.2. Financial Reports
Description:  Background: 
Financial reports for the previous months are presented. 

Administrative Considerations: 
None. 

Recommendation: 
As desired by Board. 

Board Action: 
As needed. 

 
Attachments: (3)
IV.A.3. Contract for Assessment and Collection Services
Description:  Background: 
The Rains County Appraisal District submitted their 2022 Assessment/Collection Contract after their August meeting for our Board to consider. 

Administrative Considerations: 
This contract partners Rains ISD with the Rains County Appraisal District for the assessment and collection of taxes for 2022. 

Recommendation: 
Approve the proposed contract between Rains ISD and the Rains County Appraisal District for 2022A. 

Board Action: 
Board approval. 
IV.A.4. RCAD Property Value Study
Description:  Background: 
This report prepared by Linebarger Goggan Blair & Sampson, LLP provides information to the Board regarding Rains County Appraisal District's Property Value Study.

Administrative Considerations: 
The Assistant Superintendent of Finance will provide information.

Recommendation: 
No action is required. 

Board Action: 
No action is required. 
Attachments: (1)
IV.A.5. Organizational Chart
Description:  Background: 
The Director of Curriculum and Instruction has requested this item be placed on this agenda. 

Administrative Considerations: 
None

Recommendation: 
Approval as presented.

Board Action: 
As desired by Board. 
IV.B. Business and Finance
IV.B.1. Contract for Election Services with Rains County Clerk's Office
Description:  Background: 
Contract for election services between the Rains County Clerk's Office and Rains ISD for November 2, 2021, election.  (Voter Approval Tax Rate Election)

Administrative Considerations: 
The Assistant Superintendent will present the contract to the Board. 

Recommendation: 
Board approval. 

Board Action: 
Board approval. 
IV.C. Curriculum and Instruction
IV.C.1. Instructional Materials Selection Committee
Description:  Background: 
The Director of Curriculum and Instruction has placed this item on the agenda. 

Administrative Considerations: 
A committee has been selected by the administration and the list is provided for board approval. 

Recommendation: 
Board approval. 

Board Action: 
Board approval. 
Attachments: (1)
IV.C.2. Teaching Permits
Description:  Background: 
The Director of Curriculum and Instruction has placed this item on the agenda. 

Administrative Considerations: 
This item is placed on the agenda when we have teachers working under any of the following permits: D.O.I. (District of Innovation) exemptions, School District Teaching Permit, Emergency Permit, Hardship Permit, or a  Temporary Classroom Assignment Permit. 

Recommendation: 
Board approval

Board Action: 
Board approval
Attachments: (1)
IV.C.3. Waiver for 7th Grade Reading Instrument
Description:  Background: 
The Director of Curriculum and Instruction has placed this item on the agenda for approval. 

TEC, §28.006(c-1) requires each school district to administer at the beginning of the seventh grade a reading instrument adopted by the commissioner to each student whose performance on the grade 6 STAAR reading assessment did not demonstrate reading proficiency.

The Commissioner has adopted the following: 
  • Istation's Indicators of Progress, Advanced Reading (ISIP-AR)
  • Reding Analysis and Prescription System (RAPS 360)
  • Texas Middle School Fluency Assessment (TMFSA)
  • Woodcock Johnson III Diagnostic Reading Battery (WJ III DRB)
Administrative Considerations: 
LEA's are required to use one of these reading diagnostic instruments.  Districts may request a waiver in order to use another instrument approved by a local district board of trustees in order to best meet student needs in the 2021-2022 school year only. 

A waiver of the requirement to use an adopted instrument will only be approved for one year and will not be waived beyond the 2021-2022 school year. 

Recommendation: 
Approval by the Board to submit the waiver online to TEA (Texas Education Agency). 

Board Action: 
Board approval. 
IV.D. Superintendent Reports
IV.D.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
IV.D.2. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
IV.E. TASB Board Policy Update 117, Affecting Local Policies (see list)
Description:  Background: 
We have received TASB Board Policy Update 117, Affecting (LOCAL) policies.  The Local Policy Overview (FKA Vantage Points
), Explanatory Notes, and the RISD Update 117: Local Policy Comparison Packet is provided in this packet. 

Administrative Considerations: 
The policies that need to be considered are: 

CH(LOCAL): PURCHASING AND ACQUISITION
CHE(LOCAL): PURCHASING AND ACQUISITION - VENDOR DISCLOSURES AND CONTRACTS
CV(LOCAL): FACILITIES CONSTRUCTION
DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES

Recommendation:
Consider and approve (LOCAL) policies as presented. 

Board Action: 
Board approval. 


 
Attachments: (3)
V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
V.A.  Personnel Changes/Update
Description:  The following is for review only and does not require board action: 

Employment:
  • Britany Medford, Food Service. Effective 8/30/21
  • Tony Davis, Maintenance. Effective 8/29/21
  • Holly Tillison, Food Service. Effective 8/18/21
  • Shirley Wygal, HS SpEd Aide. Effective 8/13/21
  • Autumn Nichols, HS SpEd Aide. Effective 8/9/21
  • Gabriela Garcia Amaya, Custodian. Effective 8/16/21
  • Chelsea Wilson, Elem. SpEd Aide. Effective 8/13/21
  • Ashlee Arnwine, Food Service. Effective 8/18/21
  • Amelia Baker, Food Service. Effective 8/20/21
  • Jennifer Hiller, Food Service. Effective 8/20/21
  • Don Taylor, Custodian. Effective 9/8/21
  • Nancy Rodriguez Torres, HS SpEd Aide. Effective 9/8/21
Transfers/Reassignments:
  • Teresa Myers, HS Receptionist/Attendance Clerk transfer to Substitute Teacher. Effective 8/18/21
  • Celestina Garcia Taylor, Food Service transfer to Custodian. Effective 8/9/21
  • Victoria Mattison, Food Service transfer to Food Service Substitute. Effective 8/6/21
  • Melinda Griffith, Food Service transfer to JH SpEd Aide. Effective 8/9/21
  • Ashley Reagan, HS SpEd Aide transfer to JH SpEd Aide. Effective 8/23/21.
Resignations/Terminations: 
  • William Nole Peterson, Maintenance. Effective 8/13/21
  • Brittany Roper, Food Service. Effective 8/4/21
  • Holly Tillison, Food Service. Effective 8/22/21
  • Molly Clegg, Custodian. Effective 8/23/21
  • Jeff Brubaker, Maintenance. Effective 8/27/21
  • Chelsey Petty, Food Service. Effective 9/1/21
  • Steve Gillispie, JH Teacher/Coach. Effective 9/9/21
VI. CLOSED SESSION
VI.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
VI.B. Security, Texas Government Code § 551.089
Description:  TEXAS GOVERNMENT CODE

18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. 

Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows:
This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices. .354

TEX. GOV'T CODE ANN. § 551.089(2).
354 TEX. GOV'T CODE §551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System" Id. §§ 2059.001-.153.
Closed Sessions
2012 Open Meetings Handbook -Office of the Attorney General

 
VII. BOARD CORRESPONDENCE

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