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March 1, 2021 at 6:30 PM - Regular Meeting

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."
II. WILDCAT ROAR
Description:  Rains Elementary will have a presentation for the Wildcat Roar. 
III. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting.  No presentation shall exceed three minutes. The Board cannot deliberate on any subject matter that is not included on the agenda.
IV. ITEMS FOR DISCUSSION AND/OR ACTION
IV.A. Consent Agenda
IV.A.1. Financial Reports
Description:  Background: 
Financial reports for the previous month are presented. 

Administrative Considerations: 
None

Recommendation: 
As desired by Board

Board Action: 
As needed
Attachments: (3)
IV.A.2. Minutes of the Previous Meeting
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- February 8, 2021
Administrative Considerations: 
Minutes become official when approved by the Board of Trustees.

Recommendation: 
Approve the minutes of the meetings as presented. 

Board Action: 
Board Approval
Attachments: (1)
IV.A.3. Audit Engagement Letter- Rutherford & Taylor
Description:  Background: 
The audit engagement letter is on the Agenda Calendar for March. 

Administrative Considerations: 
An audit engagement letter has been provided by Rutherford, Taylor, and Company, P.C.

Recommendation: 
Approve the audit engagement letter as presented by Rutherford, Taylor, and Company, P.C. 

Board Action: 
Board approval. 
Attachments: (1)
IV.A.4. School Photographer Contract
Description:  Background: 
A contract for the school's photographer is considered annually. 

Administrative Considerations: 
The High School Administration and Yearbook Department are submitting a recommendation for a 2021-2022 school year contract. 

Recommendation: 
Approve the contract as recommended. 

Board Action: 
Board approval. 
Attachments: (1)
IV.B. Business and Finance
IV.B.1. WAG Report
Description:  Background: 
The WAG Report is provided by the Assistant Superintendent of Finance. 

Administrative Considerations: 
This report keeps the Board apprised of the district's current financial status. 

Recommendation: 
As needed

Board Action: 
Approval is not required for this report, unless action is needed. 

 
Attachments: (1)
  • 3/1/2021 at 5:55 PM
IV.B.2. Resolution- Regarding Employee Pay During Weather Emergency
Description:  Background:
Rains ISD administration is requesting to pass a resolution pertaining to employee pay during weather emergency closure on February 11, and February 16-19, 2021. 

Administrative Considerations:
Consider passing the resolution pertaining to employee pay during weather emergency closure on February 11, and February 16-19, 2021. 

Recommendation: 
Board approval as presented. 

Board Action: 
Board approval. 


Recommendation: 


Board Action: 
 
IV.C. Curriculum & Instruction
IV.C.1. TEA  Waiver for Missed Instructional Days
Description:  Background: 
The district would like to submit a waiver to the Texas Education Agency for the missed instructional days due to inclement weather on February 11, and February 16-19, 2021.  

Administrative Consideration:
A waiver may be submitted to TEA for days missed due to the February bad weather event. 
Bad weather days needed: 
  • February 11, 2021
  • February 16-19, 2021
Recommendation: 
Board approval is required in order to submit a waiver for the missed instructional days. 

Board Action:
Board approval. 

 
IV.C.2. ESL Summer School
Description:  Background: 
ESL Summer School information will be provided to the Board.  

Administrative Considerations: 
ESL Summer School sign-ups are pending. 

Recommendation: 
As needed. 

Board Action: 
Board approval. 
Attachments: (1)
IV.D. Superintendent Reports
IV.D.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
IV.D.2. COVID 19- Update
Description:  Background: 
Superintendent will give updates related to COVID-19. 

Administrative Considerations: 
Approve any update that would require action. 

Recommendation: 
Board approval on any item needed relating to COVID-19. 

Board Action: 
As desired by Board. 
IV.D.3. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
V.A. Personnel Changes/Update
Description:  The following is for review only and does not require board action: 

Employment:
  •  
Transfers/Reassignments: 
  •  
Resignations/Terminations: 
  • Tasha Ratliff, HS SpEd Aide.  Effective 2/4/2021.
  • Ashlee Prather, Food Service.  Effective 2/9/2021. 
  • Janice Rouse, Director of Health Services/School Nurse.  Effective 5/31/2021. (Retire)
  • Shawn Priestley, JH Theater Arts Teacher. Effective 5/27/2021. 
  • Gina Hildebrandt, JH Principal. Effective 6/30/2021. (Retire)
  • Rhonda LaFon, HS Business Teacher. Effective 5/27/2021. 
  • Lisa Wright, 1st Grade Teacher. Effective 5/28/2021. 
  • Carla Weddle, Intermediate Math Intervention/Title I Teacher. Effective 5/27/2021. (Retire)
  • Justin Leed, HS Social Studies Teacher/Coach. Effective 6/1/2021. 
  • Kara Covey, 1st Grade Teacher. Effective 5/28/2021.
  • Mariah Burns, 4th Grade Teacher. Effective 5/27/2021.
V.A.1. Contracts (Report and/or Board Action): Teachers, Teacher/Coaches, Librarian, LSSP, Diagnostician(s), Speech-Language Pathologist(s)
Description:  Background: 
The list of 2021-2022 approved contracts is provided. 

Administrative Considerations: 
The contract recommendations have been made by the Principals and submitted to the Superintendent for approval. 
Rains ISD Board Policy DC(LOCAL) addresses EMPLOYMENT OF CONTRACTUAL PERSONNEL, as follows: 
The Superintendent has sole authority to make recommendations to the Board regarding the selection of contractual personnel. 
The Board retains final authority for the employment of the Superintendent, the assistant superintendent, the principals, the special education director, the curriculum director, the business director, the athletic director, the coordinator of health services/school nurse, and any employee hired on a non- Chapter 21 contract.  The Board delegates to the Superintendent final authority to employ all other contractual personnel.  [See DCA, DCB, DCC, and DCE as appropriate]


Recommendation: 
This is a report and no action is required by the Board. 

Board Action: 
No action is required by Board. 
VI. CLOSED SESSION
VI.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:  The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members. 
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