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October 12, 2020 at 6:30 PM - Regular Meeting

Agenda
I. OPENING - CALL TO ORDER, PLEDGE(S) OF ALLEGIANCE & INVOCATION
Description: 

UNITED STATES FLAG

I pledge allegiance to the Flag
of the United States of America,
and to the Republic for which it stands:
one Nation under God, indivisible, 
With Liberty and Justice for all. 

TEXAS FLAG

The amended (HB1034, effective June 15, 2007) pledge of allegiance to the Texas state flag is: 
"Honor the Texas flag; I pledge allegiance to thee, 
Texas, one state under God, one and indivisible."

II. II. WILDCAT ROAR

Description:  Rains Junior High will have a presentation for the Wildcat Roar. 
III. OPEN FORUM
Description:  Persons desiring to address the Board of Trustees must fill out a speaker's card and submit it to the Administrative Assistant to the Board prior to the meeting.  No presentation shall exceed three minutes. The Board cannot deliberate on any subject matter that is not included on the agenda.
IV. ITEMS FOR DISCUSSION AND/OR ACTION
IV.A. Consent Agenda
IV.A.1. Minutes of the Previous Meeting
Description:  Background: 
The following minutes are provided for your review: 
  • Regular Meeting- September 14, 2020

Administrative Considerations: 
Minutes become official when approved by the Board of Trustees.

Recommendation: 
Approve minutes of the meeting as presented. 

Board Action: 
Board Approval
Attachments: (1)
IV.A.2. Financial Reports
Description:  Background: 
Financial reports for the previous month are presented. 

Administrative Considerations: 
None

Recommendation: 
As desired by Board

Board Action: 
As needed
Attachments: (3)
IV.A.3. Bank Signatures
Description:  Background: 
With the recent changes at the Administration Office, new signatures need to be submitted and some signatures need to be removed for the district's bank account. The approval can be accomplished through the Consent Agenda.

Administrative Considerations: 
New signature information is needed to update the banking records.  Board approval is required. 

Recommendation: 
Board approval

Board Action: 
Board approval
IV.A.4. Resolution-Extracurricular Status for 4-H Organization
Description:  Background: 
Texas A&M AgriLife Extension Service has presented a resolution for consideration regarding the extracurricular status of the local 4-H organization. 

Administrative Considerations: 
This agreement is a renewal of the previous document and recognizes the Rains County Texas 4-H Organization as approved for recognition and eligible for extracurricular status consideration under 19 Texas Administrative Code, Chapter 76.1, pertaining to extracurricular activities. 

Recommendation: 
Adopt the resolution as presented. 

Board Action: 
As desired by the Board. 
IV.A.5. Adjunct Faculty Agreement with Rains County 4-H
Description:  Background: 
An adjunct Faculty Agreement has been presented by the Texas A&M AgriLife Extension Service.  This enables Stephen Gowin and Sarh Latham to assist with student supervisory and chaperone responsibilities in conjunction with livestock shows and 4-H activities. 

Administrative Considerations: 
The proposed agreement will extend until the time it is revoked by the Rains ISD Board of Trustees and/or the Texas A&M AgriLife Extension Service. 

Recommendation: 
Board approval required. 

Board Action: 
Board approval
IV.B. Business and Finance
IV.B.1. WAG Report
Description:  Background: 
The WAG Report is provided by the Assistant Superintendent of Finance. 

Administrative Considerations: 
This report keeps the Board apprised of the district's current financial status. 

Recommendation: 
As needed

Board Action: 
Approval is not required for this report, unless action is needed. 

 
Attachments: (1)
IV.C. Curriculum & Instruction
IV.C.1. 2020-2021 Staff Development Minutes Waiver
Description:  Background: 
The Director of Curriculum and Instruction has requested this item to be on the agenda.  The Staff Development Minutes Waiver would be requested for the 2020-2021 school year. 

Administration Considerations: 
Pursuant in Texas Education Code (TEC) §25.081 this waiver allows the district or charter school to train staff on various educational strategies designed to improve student performance in lieu of a maximum of: 
  • 2,100 minuted of student instruction for districts and charter schools that provide operational and instructional minutes; or
  • 5 days of student instruction for charter schools that provide 180 days of operation
Recommendation:
Board approval

Board Action: 
Board approval

 

 

IV.C.2. ESL Evaluation
Description:  Background: 
This item is on the agenda calendar for October.  The Director of Curriculum/Instruction will provide information for the ESL Evaluation. 

Administrative Considerations: 
None

Recommendation: 
Action is not required for this report. 

Board Approval: 
Action not required

 
Attachments: (1)
IV.C.3. District Teaching Permit
Description:  Background: 
The Director of Curriculum and Instruction has placed this item on the agenda. 

Administrative Considerations: 
There are two teachers who are not certified but are eligible to teach under D.O.I. (District of Innovation) exemptions. 

Recommendation: 
Board approval

Board Action: 
Board approval
IV.C.4. Literacy/Math Update
Description:  Background:
The Director of Curriculum/Instruction will provide an update on Literacy and Math using the district's MAP data. 

Administrative Considerations: 
An update of fall scores will be presented to the Board. 

Recommendation: 
Action not required

Board Action: 
Action not required
Attachments: (1)
IV.D. Superintendent Reports
IV.D.1. District Activities & Projects
Description:  Background: 
The Superintendent will share information with the Board on district activities and projects. 

Administrative Considerations: 
Any items that would require Board action will be presented, along with the report. 

Recommendation: 
As needed

Board Action: 
As needed
IV.D.2. COVID 19- Update
Description:  Background: 
Superintendent will give updates related to COVID-19. 

Administrative Considerations: 
Approve any update that would require action. 

Recommendation: 
Board approval on any item needed relating to COVID-19. 

Board Action: 
As desired by Board. 
IV.D.3. Report of Disbursements
Description:  Background: 
A report on the payment of bills is provided under this item. 

Administrative Considerations:
The payment of bills is only reported to the Board. 

Recommendation: 
No action required

Board Action: 
No action required
Attachments: (1)
IV.D.4. Principals Recognition Month
Description:  Background: 
Governor Greg Abbott has proclaimed October as Principals Recognition Month.  #ThankAPrincipal

Administrative Considerations: 
Emphasis is being placed on the important role of Principals in the school system, by the Governor. 
Rains ISD has four Principals, two Assistant Principals, and two Dean of Students that will be recognized at this meeting. 

Recommendations: 
Recognize the service of Principals, Bill Morgan, J.C. Vance, Gina Hildebrandt, Randell Wellman, and Assitant Principals Amy Holmes and Jackie Russell, and Dean of Students Lori Dickens and Nicole Timmons. 

Board Action: 
No official action/vote is required. 
Attachments: (2)
IV.D.5. Texas Education Human Resource Day Resolution
Description:  Background: 
Governor Abbott has proclaimed October 14, 2020, as Texas Education Human Resources Day, a day set aside to recognize and honor the important contributions made by school staff who work in human resources.  #CelebrateTXHR

Administrative Considerations: 
Emphasis is being placed on the important role of Human resources staff in the school system by the Governor.  Human resources staff work hard each day to make sure our schools are staffed with high-quality employees and that those employees have a good work environment. 

Recommendations: 
Adopt Resolution

Board Action: 
As desired by the Board. 
Attachments: (3)
IV.D.6. Approve Proposed Revisions to Policy DED(LOCAL)
Description:  Background: 
Policy DED(LOCAL) was updated with Update 115.  However, that update did remove some important information that administrators felt needed to be included.  The proposed revisions are attached. 

Administrative Considerations: 
Approve the proposed revisions to the policy as presented. 

Recommendations: 
As desired by Board

Board Action: 
Board approval 
Attachments: (2)
IV.D.7. TVCC- Memorandum of Understanding College Preparatory Mathematics and English Language Arts 2020-2021
Description:  Background: 
MOU has been presented by Trinty Valley Community College. This MOU for College Preparatory Mathematics and English Language Arts for 2020-2021. 

Administrative Considerations: 
The MOU will become effective on the date the last party executes it and will remain in effect until either party decides to terminate. 

Recommendation: 
Consider approving the MOU with TVCC. 

Board Action: 
Board approval
IV.D.8. Board Calendar
Description:  Background: 
The administration recently updated the 2020-2021 School Board Calendar.

Administrative Considerations: 
Review and discuss. 

Recommendation: 
No action required.

Board Action: 
No action required.

 
V. PERSONNEL ITEMS FOR DISCUSSION AND/OR ACTION
V.A. Personnel Changes/Update
Description:  Employment:
  • Taylor "Alex" Andrews, District Receptionist/Technology Assistant. Effective 9/14/2020
  • Karen Brimer, Curriculum Secretary/Athletic Director Secretary. Effective 9/14/2020
  • Brittany Roper, Food Service. Effective 9/14/2020
  • Robyn Wolfington, Food Service. Effective 9/25/2020
  • Jennifer Duzant, Custodial. Effective 10/5/2020
  • Amancio Maya, Maintenance. Effective 10/5/2020
  • Paula Cason, Food Service. Effective 10/5/2020
Transfers/Reassignments: 
  • Petra Arredonodo Carmona, JH SpEd Aide. transferred to JH ESL Aide. Effective 10/5/2020
  • Courtney McGrew, Food Service, transferred to JH SpEd Aide. Effective 10/14/2020
Resignations/Terminations: 
  • Shezette Holleman, Food Service. Effective 9/11/2020
  • Sarah Smith, HS SpEd Aide. Effective 9/11/2020
  • Rebecca Micenheimer, HS SpEd Aide. Effective 9/25/2020
  • Sandra Gonzalez, JH Aide. Effective 10/2/2020
  • Sammy Dwayne Page, Maintenance. Effective 9/15/2020
  • Jana Bounds, Intermediate SpEd Aide. Effective 10/8/2020
  • Paula Wellman, Cosmetology Teacher. Effective 5/28/2021
VI. CLOSED SESSION
VI.A. Personnel, Texas Government Code § 551.074
Description: 

TEXAS GOVERNMENT CODE

6. Section 551.074. Personnel Matters

Section 551.074 authorizes certain deliberations about officers and employees of the governmental body to be held in executive session: (a) This chapter does not require a governmental body to conduct an open meeting: (1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; or (2) to hear a complaint or charge against an officer or employee. (b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing.267

This section permits executive session deliberations concerning an individual officer or employee. Deliberations about a class of employees, however, must be held in an open session.268 For example, when a governmental body discusses salary scales without referring to a specific employee, it must meet in an open session.269 The closed meetings authorized by section 551.074 may deal only with officers and employees of a governmental body; closed deliberations about the selection of an independent contractor are not authorized.270

Section 551.074 authorizes the public officer or employee under consideration to request a public hearing.271 In Bowen v. Calallen Independent School District,272 a teacher requested a public hearing concerning nonrenewal of his contract but did not object when the school board moved to go into executive session. The court concluded that the school board did not violate the Act.273

Similarly, in James v. Hitchcock Independent School District,274 a school librarian requested an open meeting on the school district’s unilateral modification of her contract. The court stated that refusal of the request for a hearing before the school board "is permissible only where the teacher does not object to its denial."275 However, silence may not be deemed a waiver if the employee has no opportunity to object.276 When a board heard the employee’s complaint, moved on to other topics, and then convened an executive session to discuss the employee after he left, the court found that the employee had not had an opportunity to object.277


263 TEX. GOV’T CODE ANN. § 551.0726.
264 Id. § 551.073.
265 See Act of Mar. 28, 1973, 63d Leg., R.S., ch. 31, § 2, 1973 Tex. Gen. Laws 45, 46 (former article 6252-17, § 2(f), Revised Civil Statutes).
266 See, e.g., Dallas Cnty. Flood Control Dist. No. 1 v. Cross, 815 S.W.2d 271, 282-83 (Tex. App.—Dallas 1991, writ denied).
267 TEX. GOV’T CODE ANN. § 551.074.
268 Gardner, 21 S.W.3d at 777; Tex. Att’y Gen. Op. No. H-496 (1975) (construing predecessor to Government Code, section 551.074).
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General
VI.B. Security, Texas Government Code § 551.089
Description:  TEXAS GOVERNMENT CODE

18. Section 551.089. Deliberations Regarding Security Devices or Security Audits; Closed Meeting. 


Deliberation Regarding Security Devices or Security Audits; Closed Meeting Section 551.089 provides as follows:
This chapter does not require a governmental body to conduct an open meeting to deliberate: (1) security assessments or deployments relating to information resources technology; (2) network security information as described by Section 2059.055(b); or (3) the deployment, or specific occasions for implementation, of security personnel, critical infrastructure, or security devices.354


TEX. GOV’T CODE ANN. § 551.089(2).
354 TEX. GOV’T CODE § 551.089. Chapter 2059 of the Government Code relates to the "Texas Computer Network Security System." Id. §§ 2059.001-.153.
Closed Sessions
2012 Open Meetings Handbook • Office of the Attorney General

 
VII. BOARD CORRESPONDENCE, HANDOUTS (As Available)
Description:  The Superintendent has placed this item on the agenda for the purpose of sharing miscellaneous correspondence/information item(s) that may be of interest to Board members. 
  • TASB Virtual Legal Seminar 2020
Attachments: (1)

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