Monday, February 26, 2024 6:00 PM - Regular Meeting
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1. CALL TO ORDER AND ESTABLISH QUORUM
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2. PLEDGES OF ALLEGIANCE / MOMENT OF SILENCE
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3. ANNOUNCEMENTS
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4. RECOGNITIONS
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4.A. PTA Spelling Bee Champions
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4.B. PTA Reflections State Qualifiers
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4.C. DECA - State Qualifiers
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4.D. DSHS Varsity Swim - UIL State Qualifiers
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4.E. DSHS Varsity Wrestling - UIL State Qualifiers
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4.F. Rooster Springs ES & Sycamore Spring ES - CREST Counseling Award
Presenter:
Director of Counseling, Tisha Kolek
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5. PUBLIC COMMENTS
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5.A. Posted Agenda Items
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5.B. Non-Agenda Items
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6. PRESENTATIONS AND DISCUSSION
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6.A. Learning Spotlight - Sycamore Springs Elementary School - Student Learning and Leadership
Presenter:
Assistant Superintendent, L & I, Karen Kidd & SSES Principal, Cody Spraberry
Description:
Our incredible students at Sycamore Springs Elementary will illuminate not just their learning, but also their leadership skills. From small victories to big achievements, each step forward is a testament to each student’s growth and potential. The SSE spotlight will celebrate student curiosity, creativity, and courage and provide a glimpse into their learning and leadership journey.
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6.B. Leadership Spotlight - Board Highlights & Liaison Reports
Presenter:
Board President, Stefani Reinold
Description:
The Dripping Springs ISD Board of Trustees is actively engaged in the vision and mission of the district. The trustees frequently attend district events to serve more than 8,500 students and approximately 1,100 employees. The trustees also serve as liaisons on committees across the district.
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7. CONSENT AGENDA
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7.A. Approval of Minutes for Recent Board Meetings
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7.B. Approval of 2023-2024 Budget Amendments
Presenter:
Chief Financial Officer, Gina Mitschke
Description:
The Board of Trustees adopted the 2023-2024 budget on June 26, 2023. Budgets for the General Fund, Child Nutrition Fund, and Debt Service Fund were included in the official district budget. Budgets are prepared and approved at fund and function levels to comply with the state’s required level of control.
Budget amendments are necessary throughout the year to realign funds. Realignment of funds will increase and/or decrease various function levels within the budget. All necessary budget amendments that change the function level should be formally approved by the Board of Trustees and recorded in the Board minutes. Budget amendments increasing or decreasing revenues and/or expenditures also require formal Board approval. Submitted for approval are the budget revisions/amendments requested by various campuses and departments through February 13, 2024. The attached documents summarize the effect of budget transfers and amendments and the details of the changes being proposed. The General Fund amendments presented this month reflect several transfers among functions with no effect on the total operating deficit/surplus for the General Fund. An amendment to reflect the recording of SBITA (subscription-based information technology arrangements) transactions is also included with no effect on the total operating deficit for the General Fund. The Debt Service Fund amendment presented this month reflects an increase to debt service payments to include payments due on the 2023 bonds which increases expenditures. This is offset with a reduction to Other Uses with no effect on the total operating deficit/surplus for the Debt Fund.
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7.C. Approval of Texas Commission on Law Enforcement (TCOLE) MOU
Presenter:
Director of Safety, Sirena Cumberland
Description:
To comply with HB 3, Dripping Springs ISD implemented the School Marshal program in August 2023. The newly hired School Marshals attended the mandated training in January 2024. TCOLE will reimburse the district for expenses paid for the L-3 assessment and the ammunition for the training.
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7.D. Approval of the Interlocal Agreement with Hays County Sheriff’s Office for School Resource Officers
Presenter:
Director of Safety, Sirenna Cumberland
Description:
In partnership with Hays County Sheriff's Office, Dripping Springs ISD works to ensure compliance with the armed security requirement per HB 3 from the 88th Legislative Session. School Resource Officers have served the District since 2013, providing law enforcement services and assisting with the safety and security of all campuses.
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7.E. Approval of District Administrator Contracts
Presenter:
Chief Human Resources Officer, Linda Hall
Description:
Each year, administrator contracts are reviewed and approved for the following year by either the Superintendent or the Board of Trustees as described in Board Policy DC (LOCAL).
This action item and corresponding recommendation sheet are for the Board’s consideration and approval. HR will issue contracts pursuant to the Board’s action.
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7.F. Approval of Commercial Real Estate Broker Services Contract
Presenter:
Superintendent, Holly Morris-Kuentz & Deputy Superintendent of Finance & Operations, Elaine Cogburn
Description:
Last fall, the district issued a Request for Qualifications (RFQ) for real estate broker services (RFQ 23-21-001) and awarded the bid to CBRE. Following that action, CBRE submitted a master contract agreement. The administration has been working with legal to refine the contract. CBRE has agreed to the changes and the final document is submitted for approval.
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7.G. Approval of Job Order Contracting (JOC) Delivery Method for the Civil Sidewalk Repairs at Dripping Springs High School Tennis Center
Presenter:
Director of Facilities & Construction, Clint Pruett
Description:
Included in the May 2023 Bond was funding for the repair of a civil site issue affecting an area of sidewalk at the DSHS Tennis Center. Over several years this area has slowly subsided, resulting in some buckling in the concrete near the southwest corner of the tennis center, just outside of the courts.
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8. ACTION
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8.A. Consideration / Approval of 2024-2025 Budget Assumptions and Parameters
Presenter:
Chief Financial Officer, Gina Mitschke
Description:
Attached for Board approval are the proposed budget assumptions and parameters to be used as a starting point in building the 2024-2025 budget. The data elements may be updated throughout the budget process as updated information is received, with updates presented to the Board during the budget preparation process. The attached document provides a comprehensive list of the key assumptions for 2024-2025, which include:
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8.B. Consideration / Approval of Guaranteed Maximum Price (GMP) #2 for the Sycamore Springs Middle School Expansion Project
Presenter:
Director of Facilities & Construction, Clint Pruett
Description:
Under the Construction Manager at Risk (CMAR) delivery method, the contractor develops a Guaranteed Maximum Price (GMP) for the scope of the project to be completed. In December, the Board approved GMP #1 in the amount of $3,233,445 to facilitate the early procurement of long lead-time items and begin early site work. Since the approval of GMP #1, the project team has been working to finalize the construction drawings (approved in January) and develop GMP #2 (final GMP).
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8.C. Consideration / Approval of Construction Documents for the Elementary #6 Project
Presenter:
Director of Facilities & Construction, Clint Pruett & Pfluger Architects
Description:
In December, the Board approved the design development for the Elementary #6 Project. The next phase in the design process is construction documents. Over the past couple of months, Pfluger has continued work on the design, and the construction documents are complete and ready for approval. At the February meeting, Pfluger will present an overview of the construction documents for approval.
The Board also approved the selection of American Constructors as the Construction Manager at Risk (CMAR) contractor for this project last June. In December, the Board approved Guaranteed Maximum Price #1 (GMP 1) for long lead time items and early site work. We anticipate bringing GMP 2 for the balance of the project for consideration/approval in either March or April, and based on cost estimates from American, we remain within budget on the project.
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8.D. Consideration / Approval of Replacement of Gymnasium Floor at Dripping Springs Middle School
Presenter:
Deputy Superintendent, Elaine Cogburn & Director of Facilities & Construction, Clint Pruett
Description:
A large portion of the hardwood floor in the Main Gymnasium (A Gym) at DSMS was damaged due to a water leak resulting from a frozen pipe during the prolonged freezing conditions in January. As a result, we are recommending a complete replacement of the floor.
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8.E. Consideration / Approval of Policy Update 122 (Second Reading)
Presenter:
Superintendent, Holly Morris-Kuentz
Description:
TASB Policy Update 122 recommends revisions to the following local policies:
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9. REPORTS AND INFORMATION
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9.A. Communications Report
Presenter:
Executive Director of Communications, Jennifer Edwards
Description:
Quarterly Communications Report highlighting accomplishments, activities, and events of the Communications Team.
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9.B. Learning & Innovation Report
Presenter:
Assistant Superintendent, L & I, Karen Kidd
Description:
Monthly L&I report highlighting events and activities within each department, making up the L&I team.
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9.C. Finance Reports
Presenter:
Chief Financial Officer, Gina Mitschke
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9.C.1. Financial Reports for January 2024
Presenter:
Chief Financial Officer, Gina Mitschke
Description:
The monthly financial report consists of several reports which present information on the district’s financial position through the reporting period. The reports show the status of revenue and expenditures to date, tax collections, purchasing activities, and investments to date for the month reported on. This month, the reports reflect activity through the month of January 2024, the seventh month of the 2023-2024 fiscal year. All reports reflect unaudited figures.
The financial reports as of January 31, 2024, include:
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9.C.2. 2023-2024 Budget - Actual Projections - January 2024
Presenter:
Chief Financial Officer, Gina Mitshcke
Description:
Projections of actual fiscal performance are critical for monitoring the financial position of the district. Attached is a summary of the projections for the current 2023-2024 fiscal year based on seven months of actual data. The Financial Services Office will project revenues and expenditures on a monthly basis for the remainder of the current fiscal year.
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9.D. Operations Reports
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9.D.1. 2018 and 2023 Bond Reports – January 2024
Presenter:
Deputy Superintendent of Finance & Operations, Elaine Cogburn & Chief Financial Officer, Gina Mitschke
Description:
The 2018 and 2023 Bond Reports provide updated financial information on the status of the 2018 and 2023 Bond projects, including project budgets, expenditures to date, and remaining project budget.
The 2018 Bond projects are approaching completion. As projects are finalized, the Board will be presented with information on reallocating any project savings to other projects allowable within the confines of the bond orders. The 2023 Bond report provides detailed financial information regarding the status of the 2023 Bond projects and the report reflects the projects included in the May 2023 bond authorization totaling $223.7 million.
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9.E. Human Resources Report
Presenter:
Chief Human Resources Officer, Linda Hall
Description:
The monthly HR Board Report keeps Board Members apprised of new staff, transfers, separations, current vacancies, substitute usage, risk management in the workplace (reports of injury, background checks, etc.), and monthly HR Department activities.
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9.F. Superintendent's Report
Presenter:
Superintendent, Holly Morris-Kuentz
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9.F.1. Legal Fees
Presenter:
Superintendent, Holly Morris-Kuentz
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9.F.2. Subdivision, Annexation and Development Notifications
Presenter:
Superintendent, Holly Morris-Kuentz
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9.F.3. Charter School Property Acquisition Notifications
Presenter:
Superintendent, Holly Morris-Kuentz
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9.F.4. Out of State Student Travel
Presenter:
Superintendent, Holly Morris-Kuentz
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10. CLOSED SESSION
Pursuant to Tex. Gov't Code Sections 551.071, 551.072, 551.074, 551.076, 551.082, 551.0821, 551.089 and 551.129, the Board will deliberate in closed session on the following items: |
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10.A. Consultation with Legal Counsel regarding any matter posted on the Agenda
Presenter:
Board of Trustees President - Stefani Reinold
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10.B. Consideration of Legal, Real Estate, Personnel or Student Matters
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10.C. Team of 8 Training with legal counsel, pursuant to Tex. Gov’t Code 551.071, 551.129.
Presenter:
Attorney, Haley Turner
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11. OPEN SESSION
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11.A. Possible Action regarding Matters discussed in Closed Session
Presenter:
Board of Trustees President - Stefani Reinold
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12. ADJOURN
Presenter:
Board President, Stefani Reinold
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