November 5, 2026 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as November 5, 2026
    a.  Proposed Budget Amendments for Official Budgets- none 

2.  Monthly Financial Statements as of September 30, 2026
a.  Unaudited Financial Summary Reports for General Fund, Food Service Fund, & Debt Service Fund including:    
i.    Prior Year - YTD Actual Revenue and Expenditures
ii.    Prior Year - Year-End Actual Revenue and Expenditures
iii.    YTD Percentage of Prior Year Actual
iv.    Current Year - YTD Actual Revenue and Expenditures 
v.    Current Year - Amended Budget
vi.    YTD Percentage of Budget

        b.  Unaudited Special Revenue Financial Summary including:
i.    Fund, Fund Descriptions, and NOGA ID
ii.    Begin and End Date of Award
iii.    Grant Award Total
iv.    Prior Year Actual Grant Expenditures
v.    Current Year YTD Actual Grant Expenditures
vi.    Percentage of Total Award
        
        c.  Capital Projects 2023 Bond Program including:
i.    Original Budget
ii.    All Prior Years FY Activity
iii.    2025-2026 FY Activity
iv.    2026-2027 FY Activity
v.    Total Activity
vi.    Percentage Complete
vii.    Encumbered Balance
viii.    Remaining Project Budget
ix.    Total Projected Project Cost

3.  Investment Report Fund Overview as of September 30, 2026

4.    Tax Office Reports for the month of September 2026
        a.  Year-to-Date Collection 2026-27 Report for September
        
Recommendation: It is recommended that the Board of Trustees accepts the financial reports for September 30, 2026.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from September 1, 2026, through September 30, 2026.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of September 1, 2026, through September 30, 2026, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries. The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public. The current list was posted on the Library Media Services website on October 1, 2026, and, as of the board meeting, will have been publicly available for viewing for 31 days. There are no objections to any of the titles.

Funding source: General Budget Funds will be utilized for this purchase.
The library book selections will be added to the consent agenda on a monthly basis. This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month. The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  Priority #1: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds.  In addition to the quarterly report required by law and signed by the district’s investment officers, a comprehensive report on the investment program and activity shall be presented annually to the Board, per Board Policy CDA (LOCAL). The annual investment report includes the District’s investment transactions required by the PFIA for the year ended August 31, 2026. 

Recommendation: It is recommended that the Board of Trustees approve the annual Investment Report for the year ended August 31, 2026, as presented.
 

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended August 31, 2026. 

Recommendation: It is recommended that the Board of Trustees accept/approve the Quarterly Investment Report for the quarter ended August 31, 2026, as presented.
 

Description:  Priority #5: Optimize All Available Resources
To achieve the District’s goal of investment diversification, Carrollton-Farmers Branch ISD will approve the investment brokers/dealers listed in the attachment as authorized investment brokers/dealers for District funds.

Recommendation: It is recommended that the Board of Trustees approves and executes the Resolution to approve certain Investment Brokers/Dealers, as presented.
 

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act (PFIA) requires the District to review its investment policy at least annually.  The District’s investment policy is defined in Board Policy CDA (LEGAL) "Other Revenue: Investments," and the District’s investment strategies are defined in Board Policy CDA (LOCAL) "Other Revenue: Investments."  

This year, the District has no proposed changes.  

Recommendation: It is recommended that the Board of Trustees executes the resolution adopting and reviewing the investment policy of the Carrollton-Farmers Branch Independent School District, as presented.
 

Description:  Priority #5: Optimize All Available Resources
In accordance with Board Policy CDA (LEGAL) Other Revenue: Investments, all District investment officers must complete initial and ongoing investment training requirements from Board-approved investment training providers. 

The independent sources of instruction relating to investment responsibilities were reviewed by the Audit Committee and are being recommended for approval as presented in the attached resolution.

Recommendation: It is recommended that the Board of Trustees approves and executes the resolution approving independent sources of training relating to investment responsibilities, as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure
Approval is requested to award the elevator replacement project at Newman Smith High School to Ironsill. The original equipment has reached the end of its service life, resulting in recurring operational issues, multiple work orders and increasing difficulty sourcing replacement parts.

The project will upgrade the elevator’s door system, controller, safety features and ADA-compliant components while retaining the existing cab enclosure, interior and flooring. This replacement will improve reliability, accessibility and long-term serviceability for students, staff and visitors.

Work is scheduled to begin once approved and is expected to take approximately four weeks once access is available. Smith has another working elevator while this one is off-line. 

Total cost is $139,906.80 using 2023 Bond Funds

Recommendation: It is recommended that the Board of Trustees approves the purchase of the Newman Smith High School Modernization package and delegates authority to the Superintendent, or her designee, to execute contracts and purchases in the best interest of the District.
 

Description:  Priority #
The District is requesting approval to submit a General Waiver Request to the Texas Education Agency (TEA) for a counselor who has exhausted the available emergency permit option and does not qualify for the Texas Certification Assignment Program (TCAP).

Despite good-faith recruitment efforts, the District has been unable to secure a fully certified candidate for the position. Approval of the waiver would allow the counselor to continue serving students during the 2026-2027 and 2027-2028 school years, providing continuity of services and minimizing disruption to students.

Recommendation:  It is recommended that the Board of Trustees approve the submission of a General Waiver Request to TEA for Counselor Certification for the 2026-2027 and 2027-2028 school years.
 

Description:  Administration requests approval of proposed revisions to Board Policy DEC (LOCAL), addressing accumulated leave. An initial presentation was made to the Board at the October 1, 2026, regular meeting.

A cross-functional committee representing various employee groups was convened to review the District’s current accumulated leave provisions. The committee examined practices among comparable Texas school districts and evaluated potential revisions with consideration given to employee retention and recruitment, fiscal responsibility, and long-term sustainability. The proposed revisions were presented to the Board on October 1, 2026, and are now being submitted for formal approval.

Regulation: Grandfathering of Accumulated Leave DEC (LOCAL)
a. To provide an orderly transition to the revised DEC (LOCAL), accumulated leave earned by an eligible employee through the end of the 2026-2027 school year will be grandfathered and remain eligible for payment under the provisions applicable before the policy change.

b. The District will make every reasonable effort to begin implementation of the new accumulated leave provisions with the 2027-2028 school year. Leave accumulated beginning with the 2027-2028 school year will be governed by the revised policy and administrative regulations.

c. District will communicate to all current 2026-2027 employees of the grandfathering regulations for new policy implementation.

Recommendation: It is recommended that the Board of Trustees approves the changes to Policy DEC (LOCAL) as presented.
 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
At the September 3, 2026, Regular Board Meeting, the Board approved a list of members for the CFBISD School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. Five additional names are requested to be added to the membership list, consisting of 4 district parents and 1 district student.  

Recommendation: It is recommended that the Board of Trustees approves the revised list of members for the 2026-2027 School Health Advisory Council (SHAC) as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Education Agency has initiated the review and adoption process for CTE-Batch 1 and Fine Arts instructional materials as part of the instructional materials Review and Adoption (IMRA) Cycle 2026.

Attached are the proposed District Textbook Adoption Committee roster and the schedule of meeting dates for this adoption process. The committee will be responsible for conducting a comprehensive evaluation of available instructional materials and recommending the most effective resource to support high-quality instruction aligned with the Texas Essential Knowledge and Skills (TEKS)

Recommendation: It is recommended that the Board of Trustees approves the textbook adoption committee and timeline for CTE-Batch 1 and Fine Arts, as presented.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  This RFP is ongoing.

Recommendation: It is recommended for the Board of Trustees to approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Recommendation: It is recommended for the Board of Trustees to approve the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District. This RFP is ongoing.

Recommendation: It is recommended for the Board of Trustees to approve RFP 2022-10-033 Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District.

 

Description:  The Board of Trustees will consider approval of the Targeted Improvement Plans for Polk Preparatory Academy and Sheffield Elementary, and the Turnaround Plan for McWhorter Elementary, as required by the Texas Education Agency (TEA). These plans outline strategies and actions designed to improve student achievement and campus performance.

Recommendation: It is recommended that the Board of Trustees approves the Campus Targeted Improvement Plans and Turnaround Plan, as presented.
 

Description:  The Board will consider authorizing the Superintendent to begin the process of reviewing and updating the district’s mission, vision, and strategic plan to better reflect the district’s current priorities, needs, and future direction.

Any proposed revisions will be brought back to the Board for review and approval.

Recommendation: It is recommended for the Board of Trustees to approve the Superintendent to begin the process of reviewing and developing proposed updates to the District’s mission, vision, and strategic plan, with final recommendations to be presented to the Board for consideration and approval.
 

Description:  The goals have been adjusted to align with TEA’s 60% target by 2030. Annual targets for 3rd-grade reading, 3rd-grade math, and 5th-grade math have been updated for the 2027-2030 school years.

The previous targets exceeded the state’s 60% target and maintained a rigorous level of performance. We remain committed to high standards of student achievement and continuous improvement. We also believe the revised targets are appropriate given the upcoming changes to the STAAR assessment beginning in the 2027-28 school year.

The progress measures and CCMR Board Goal remain unchanged.

Revisions to Board Policy AE (LOCAL) are also necessary to reflect and align with the proposed changes to the Board Goals and Progress Measures.

Recommendation: It is recommended the Board of  Trustees approves the revision to the Board Goals and Progress Measures, as well as the corresponding changes to Board Policy AE (LOCAL), as presented.
 

Description:  Board subcommittees support the work of the Board in key areas of district operations and governance. Each subcommittee will have designated Board members and specific deliverables to help guide its work throughout the school year.

The Board will review and consider approval of the proposed subcommittee assignments and expected deliverables to ensure clear responsibilities, accountability, and alignment with district priorities.

Audit Subcommittee:
1.  Within 30 days of the external auditor’s commencement of the annual independent audit, meet with the external auditor to review the audit scope, objectives, timeline, and procedures.

2. Prior to the presentation of the annual independent audit to the full Board, meet with the external auditor to review the audit results, findings, recommendations, and any identified deficiencies in internal controls or financial reporting.

3. Following the Board's acceptance of the annual audit, if audit findings occur, ensure progress is reported to the Board quarterly until all findings are resolved. 

Recommendation: It is recommended for the Board of Trustees to approve the Audit Subcommittee Assignments and Deliverables, as presented.
 

Description:  Board subcommittees support the work of the Board in key areas of district operations and governance. Each subcommittee will have designated Board members and specific deliverables to help guide its work throughout the school year.

The Board will review and consider approval of the proposed subcommittee assignments and expected deliverables to ensure clear responsibilities, accountability, and alignment with district priorities.

Annual BOP Review
1.    By April 15 of each school year, the Governance Sub-Committee will review all proposed changes to the Board Operating Procedures and any associated LOCAL B policies that may require revision, and present one consolidated set of recommendations to the full Board, including the rationale and potential impact of each proposed change.

BOP Orientation
2.    Within 60 days of a new trustee taking office, the Governance Sub-Committee will provide an orientation on the Board Operating Procedures, confirm the trustee’s understanding of key expectations and protocols, and identify any questions requiring follow-up or clarification. 

Proposed LOCAL Policy Review 
3.    By June 30 of each year, the Governance Sub-Committee will review 100% of the proposed LOCAL policy changes submitted (by the Administration or the Board) through the Board’s established process and recommend that the full Board approve, revise, defer, or decline each proposal.

Rotating LOCAL Policy Review
4.    By June 30 of each year, the Governance Sub-Committee will review all LOCAL policies in the sections assigned for that year, recommend any necessary revisions to the full Board, and complete a review of all seven policy sections at least once every three years. - 
•    Annually (26-27): Section B LOCAL policies, in alignment with BOP revisions.
•    Year 1 (27-28): Sections A and G — District Foundations, Local Governance, and Community and Governmental Relations
•    Year 2 (28-29): Sections C and D — Business and Support Services and Personnel
•    Year 3 (29-30): Sections E and F — Instruction and Students

Continuous Improvement of Progress Monitoring
5.    By June 30, 2027, the Governance Sub-Committee will develop and recommend to the full Board a process for strengthening the quality of progress monitoring. The process will address trustee preparation, post monitoring performance assessment and feedback, and progress monitoring orientation for new trustees.

Prospective Candidate Training
6.    By January 1, 2027, the Governance Sub-Committee will update the prospective trustee candidate training to clearly reflect the Board’s most important roles, responsibilities, and governance expectations.

Recommendation: It is recommended for the Board of Trustees to approve the Governance Subcommittee Assignments and Deliverables, as presented.
 

Description:  Board subcommittees support the work of the Board in key areas of district operations and governance. Each subcommittee will have designated Board members and specific deliverables to help guide its work throughout the school year.

The Board will review and consider approval of the proposed subcommittee assignments and expected deliverables to ensure clear responsibilities, accountability, and alignment with district priorities.

Legislative Priorities
1.    By August 30th, prior to the upcoming legislative session, facilitate a process through which the Board adopts no more than five legislative priorities aligned with the district’s goals, guardrails, and identified needs.

Legislative Session Advocacy
2.    Following adoption of the legislative priorities and continuing through the legislative session, coordinate at least four opportunities for trustees to advance the priorities with elected officials and other decision makers. Opportunities may be timed before the session, following the appointment of House and Senate education committees, or as relevant legislation moves through the process.

Interim Session Advocacy
3.    During the interim between legislative sessions, coordinate at least four opportunities for trustees to advance the district’s legislative priorities, strengthen relationships with elected officials, and help inform future policy discussions.

Recommendation: It is recommend for the Board of Trustees to approve the Legislative Subcommittee Assignments and Deliverables, as presented.
 

Description:  Board subcommittees support the work of the Board in key areas of district operations and governance. Each subcommittee will have designated Board members and specific deliverables to help guide its work throughout the school year.

The Board will review and consider approval of the proposed subcommittee assignments and expected deliverables to ensure clear responsibilities, accountability, and alignment with district priorities.

26-27 Deliverable - Execution 
By the end of the 2026-27 school year, support the implementation of 100% of the planned community engagement activities, help coordinate and drive Board participation, and provide the Board with any relevant summaries follow up, community feedback, and lessons learned. 
 
26-27 Deliverable - Planning 
By May 31, 2027 develop and present a comprehensive process and timeline for assessing the district’s community engagement needs and identifying development opportunities. (The process will define the stakeholders to involve, information to gather, engagement methods, responsible parties, key milestones, and expected deliverables for adopting a Board community engagement calendar beginning in school year 27-28. 

Recommendation: It is recommended for the Board of Trustees to approve the Community Engagement Subcommittee Assignments and Deliverables, as presented.