April 4, 2019 at 7:00 PM - Regular Meeting

Description: 
Background:  In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school sponsored trips.  The current proposed trips are:

1. Creekview CFB Law Academy, Mock Trial to New York City, NY, Oct. 10-15, 2019 for Empire Mock Trial

2. Turner Vet Med II, to Stillwater, OK, April 26, 2019 (rescheduled due to ice in OK on previous approved date of Feb. 20, 2019) for OSU Vet School

3. Turner DECA, to Orlando, FL, April 26-May 1, 2019 for International Career Development Conference

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the out-of-state travel requests as presented.

Description: 
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description: 
Background:  Board Policy DC (LEGAL) states, the District shall employ each classroom teacher, librarian, nurse or school counselor under a probationary contract, a continuing contract or a term contract. Provided under separate cover is Administration’s recommendation for teacher, librarian, nurse or school counselor contracts as presented.

Recommendation: It is the recommendation of the Superintendent that the Board approves the teacher contracts as presented.

Description: 
Background: The attached report is a summary of the purchases valued over  $25,000 but not exceeding $50,000 that have been made from February 1, 2019, through February 28, 2019.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as presented.

Description: 
Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for February 2019.

Description: 
Background: TEA requires that the district superintendent and the local board of trustees annually certify that the district has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level as required in the Texas Education Code, Section 28.002.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Instructional Materials Allotment and TEKS Certification.

Description: 
Background: The textbook committees for elementary and secondary met and evaluated the options based on District needs, and made the following recommendations:

K-5: Language Arts and Reading: The Units of Study for Reading, Heinemann
K-5: Writing: The Units of Study for Writing, Heinemann
Word Study, Phonics, Spelling: The Units of Study for Phonics, K-2, Heinemann
Words Their Way English and Spanish, 1-5, Pearson Education
Fonetica y Gramatica, K-2,Benchmark Education
Handwriting: Handwriting without Tears, Learning Without Tears
6-8: Language Arts Reading and Writing: Heinemann

Additionally, both the elementary and secondary committees recommend purchasing leveled texts for small group instruction and continuing to strengthen classroom libraries for independent reading.

The phonics, word study, and spelling are new materials to CFB. CFB has been shifting to Units of Study over the past several years, grade level by grade level. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the committee's recommendation for textbook adoption for elementary and middle school language arts.

Description: 
Background: 2019 was the state adoption year for instructional materials in K-8 Language Arts in English and Spanish.  The district content directors established committees of teachers, approved by the Board of Trustees in November, to make recommendations for instructional materials to meet the new ELAR Texas Essential Knowledge and Skills (TEKS).  The Instructional Materials Allotment (IMA) Committee heard the proposals from the elementary and secondary committees, and have made recommendations regarding the purchase of instructional materials for Board consideration. The recommendation for new materials includes materials to support changes in the dual language program as shared with the Board of Trustees in January 2019. 

This purchase provides updated instructional materials in conjunction with the textbook adoption For K-8 Language Arts in English and Spanish.   IMA, Title III, and Title III Immigrant funds will be used to purchase the materials following Board approval.  The anticipated expense for these purchases will be made under existing CFBISD awarded contracts or available cooperative contracts the amount of $1,174,527.44

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of K-8 Language Arts in English and Spanish with the recommended vendors and to authorize the Superintendent or his designee to execute these purchases in the best interest of the District. 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of school furniture to be utilized throughout the Carrollton-Farmers Branch Independent School District. Invitations were sent to 46 prospective vendors in conjunction with this solicitation and 26 vendors responded with offers with catalog discount in amounts ranging from 0 to 50% off of their current catalog.  The reason for variances in discount pricing is because some vendors are wholesalers, whose discount is built into the list price, whereas other vendors are volume dealers that can offer discounts based on quantities being purchased.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve RFP 2019-01-001 for School Furniture for the initial one-year term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background: In conjunction with the STELLAR programs put in place for the 2018-2019 school year, the decision to provide a robust computer science curriculum for 2019-2020 has been determined.  To accomplish this, CFBISD staff began the process of reviewing and evaluating curriculum to offer students in grades K-8.  The objective of this curriculum is to equip students with coding skills.

After school site visits and review of programs for the 2019-20 launch of the STELLAR Coding Academies at Davis Elementary and La Villita Elementary, administration recommends procuring the services of Code to the Future at the cost of $100,000 per campus for 2019-20.  This includes professional development and on-site coaching for 36 days as well as curriculum materials.  The total amount will be $200,000 and will be paid from the 2018-19 general fund.  

This comprehensive program begins in kindergarten. By the time students are in 8th grade, they are prepared to take the AP Computer Science test.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Code to the Future curriculum for the initial one year term with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the best interest of the District through the term of this contract.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of school agendas, planners, and printing services to be utilized throughout the Carrollton-Farmers Branch Independent School District. This agreement is the second of four one-year extension options (beginning April 5, 2019) as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-02-061-4 for School Agendas, Planners, and Printing Services for the second one-year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of campus apparel and promotions to be utilized throughout the Carrollton-Farmers Branch Independent School District. This is the second of four one-year extension options (beginning April 5, 2019) as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-02-281-4 for Campus Apparel and Promotions for the second one-year extension option with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background: This purchase will be for 188 device storage carts to provide organized and protected storage for the iPads and Chromebooks purchased by the district.  Quotes were received from four vendors using cooperative purchasing contracts available to CFBISD. The quote that best meets the District’s needs is from Delcom Group, manufactured by Spectrum Storage Solutions.  This purchase will be made under the provisions of The Interlocal Purchasing Systems (TIPS) contract number 170306 AV/PC at a cost of $173,492.92.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of recommended device storage carts from Delcom through (TIPS) number 170306 AV/PC as described.

Description: 
Background: The Children’s Internet Protection Action (CIPA) requires all school districts in the United States to adopt and execute an internet safety policy that restricts access of harmful materials to minors. This restriction is best accomplished by employing an internet filtering system. Renewal of the iBoss filtering solution satisfies CIPA requirements. The current agreement expires on May 5, 2019. Four quotes were received using cooperative purchasing contracts. The quote for the iBoss filtering solution that best meets the District’s needs was presented by iBoss citing Texas Department of Information Resources (DIR) contract number DIR-TSO-4049 at a cost of $57,925. This purchase will renew the district’s licensing of the iBoss filtering solution for one year (May 5, 2019 through May 5, 2020).

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the  iBoss Internet Filtering one year renewal with the recommended vendor and authorizes the Superintendent or his designee to negotiate and execute contracts for such purposes in the best interest of the District.

Description: 
Background: The Student Nutrition Department is implementing a source separation and sharing table program for student lunch waste and unused food.  Source separation is a recycling program where students will separate wet waste, dry waste and recyclable materials into separate compartments. 

The Sharing Table is a place where students can place unopened food and drinks that they choose not to eat or drink. Pre-packaged food, unopened wrapped food and beverages, or food items with a peel can be placed on the sharing table. This provides an opportunity for other students to take additional helpings of food or beverages from the Sharing Table at no cost to them.   City health inspectors have been consulted as to what items will be allowed to be shared.

Quotes for source separation and sharing tables were solicited from cooperative vendors on Choice Partners, BuyBoard, and TIPS purchasing cooperatives. Based on the responses and best ability to meet the department’s deadline, Student Nutrition has chosen Kommercial Kitchens as the solution that represents the best value for this purchase.  Twenty-five share carts with food pans, 24 produce display stands with food pans, 40 sorting tables and 49 tray stackers are included in Kommercial Kitchens’ quote of $324,330.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the source separation and sharing tables with the recommended vendor and authorizes the Superintendent or his designee to negotiate and execute contracts for such purposes in the best interest of the District.

Description: 
Background: Currently the District has agreements in place with MP2 Energy Texas for retail electric power through December 31, 2022.  While staff is comfortable with this market position, we are always monitoring the market for pricing opportunities.

Currently, the natural gas commodity is experiencing a soft market, thus the cost of generated electricity has become quite favorable. To take advantage of this favorable pricing RFP 2018-12-010 was issued for retail electric providers.  Responses indicate there is pricing opportunity for years 2023, 2024 and 2025.  

Due to the volatile nature of pricing for energy, it is necessary to authorize a representative of the district to execute a contract once an acceptable agreement and pricing has been received.  Under this two-step procurement process, the district will seek pricing by qualifying potential retail electric providers to offer pricing in either a certified faxed quote, sealed written quote or by a reverse auction method in order to secure the best pricing available.  Since timing is critical, it will be necessary to sign an agreement once we have received an acceptable price.  Time will not allow for us to take the price to the Board for approval; therefore it will be necessary to authorize a representative from the district to enter into an agreement once an acceptable price has been obtained.

In order to accomplish this,the Board must pass a resolution to authorize either the Superintendent or Associate Superintendent for Business Services to enter into an agreement on behalf of the Board of Trustees. The attached resolution, if approved, will enable the District to execute a contract with a retail electric provider for years 2023, 2024, and 2025 when favorable pricing is obtained.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the resolution authorizing administrative staff to enter into a contract with a retail electric provider.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of district employee uniforms to be utilized throughout the Carrollton-Farmers Branch Independent School District. This is the second (beginning April 5, 2019) of four one-year extension options as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 17-03-011-4 for District Employee Uniforms for the second one-year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of trophies, awards, plaques and related items to be utilized throughout the Carrollton-Farmers Branch Independent School District. CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  

This is the second extension (beginning April 5, 2019) of four one-year extension options as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-03-021-4 Trophies, Awards, Plaques and Related Items for the second one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of fire protection and security systems to be utilized throughout the Carrollton-Farmers Branch Independent School District. This is the first (beginning April 5, 2019) of four one-year extension options as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 18-02-085-4 Fire Protection and Security Systems for the first one-year extension term of four with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description: 
Background:  This is an exclusive service contract which provides for the acquisition of services to provide emergency planning services to the District. The recent completion of the district wide security assessment resulted in a report provided to the Board of Trustees in closed session.  Included in this report were recommendations of development and implementation of Campus Level Emergency Procedures.  TrueNORTH Consulting Group has submitted a proposal to develop these procedures and oversee the implementation of an Emergency Plan as the next step of the assessment they performed earlier in 2018. This process will take place in five phases: (1) Operational familiarization, (2) Capability assessment table top exercises, (3) Emergency management plan development, (4) School specific plan customization, and (5) Training.

The proposed cost of this will be in two phases. Phase I will include Emergency Response Plans for the secondary campuses at a cost of $86,640. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees awards a contract to TrueNORTH Consulting Group for Phase 1 of Emergency Planning Services as described and authorizes the Superintendent or his designee to execute a contract for this project.

Description: 
Background: Carrollton-Farmers Branch ISD participates in three separate Tax Increment Finance (TIF) agreements: City of Irving TIF #1 located in the Las Colinas area, City of Farmers Branch TIF #1 located in the southwest quadrant of Farmers Branch (Mercer Crossing), and City of Farmers Branch TIF #2 located north and south of Valley View Lane and east of I-35.  Each TIF has a “base value” which is the sum of the taxable property values within the zone boundaries in the first active year of the agreement. 

The TIF payment is calculated on the “increment” which is the taxable value for the prior year less the base year.  The increment is then multiplied by CFB ISD’s tax rate that was in effect for 2005 to calculate the basic payment amount and then adjusted by uncollected taxes, refunds, frozen accounts, etc.  CFB ISD in return receives a payment return of 67% from the Irving TIF, 65% from the FB #1 TIF, and 30% from the FB #2 TIF.  The return funds are kept in separate special revenue funds and are to be used to build new schools or to improve existing structures.

Recommendation:  It is the recommendation of the Superintendent that the CFB ISD Board of Trustees accepts the authorization of payments to the City of Farmers Branch TIF #1, City of Farmers Branch TIF #2, and City of Irving TIF #1 not to exceed projected total of $33,176,936.
 

Description: 
Background: This purchase provides tuition for special education students with auditory impairment to receive services from the Dallas Regional Day School Program for the Deaf (DRDSPD). These services were provided through a previously approved shared services agreement (SSA) between the District and the DRDSPD.  Under this agreement, students identified with auditory impairment attend the regional day school program on a part or full-time basis.  Full-time students are transported to DRDSPD, while other students receive itinerant deaf education services on a part-time basis at Carrollton Farmers Branch campuses.  

Pricing for 2019-2020 will be determined by how many students receive services, which is not know at this time.  However, the cost has remained unchanged since the initial agreement approved in 2009.  This Shared Services Agreement includes an average cost per student increase from $9,923.00 to $13,405.00.  For the 2018-2019 school year, 28 students are receiving services under the current agreement at an estimated cost of $166,414.00.  Thirteen students received full-time services, five received services on a part-time basis, while 10 students that are not school age received services on an as-needed basis. Another factor to note is that, unlike the previous SSA, this agreement requires transportation to be provided by the home District at its own cost.  That cost is being factored in.

This agreement is a yearly agreement beginning August 1, 2019. The anticipated expense for this service under the new pricing structure is $216,987 for the 2019-2020 school year.

Recommendation: It is the recommendation of the Superintendent that the Carrollton-Farmers Branch ISD Board of Trustees approves the purchase and continue the shared services agreement for Dallas Regional Day School Program for the Deaf and authorizes the Superintendent or his designee to execute renewals in the best interest of the District through the term of this contract.

Description: 
Background: Trustees approved the purchase of fuel service and related products for the Transportation Department at the April 5, 2018 Regular Board Meeting, Consent Agenda Item No. 6.M. This purchase was made as a cooperative purchase under the Tarrant County Contract No. 2018-057. The pricing structure for school year 2019-2020 will remain the same.  Awarded vendors under this contract are Martin Eagle Oil Company, as the primary supplier, and Douglass Distributing as the secondary vendor.

The estimated fuel cost for 2019-2020 is not expected to exceed $650,000, which includes fuel service and products. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of transportation fuel service and products with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the district through the term of this contract.

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of paint supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District. CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  This is the second extension (beginning April 5, 2019) as specified in the RFP.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-02-211-4 for Paint Supply and Equipment for the second one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the district through the term of this contract.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Board Pre-Meeting held March 7, 2019, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Regular Board Meeting held March 7, 2019, as presented.

Description: 
Background: The Board of Trustees met with legal counsel, Sandi Tarski, on February 5, 2019, to review and edit the Board's operating procedures, the Standards of Professional Practice.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the amended Standards of Professional Practice as presented.

Description: 
Background: The Board of Trustees met with legal counsel, Sandi Tarski, on February 5, 2019, to review and edit the Board's operating procedures, Standards of Professional Practice. As a result of the edit, two policies BE (LOCAL) and BDB (LOCAL) need to be revised to reflect these changes.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the policy revisions to BE (LOCAL) and BDB (LOCAL) as presented. 

Description:  Background:  In conjunction with the recent Facility Assessment Study, CFBISD has identified facilities in the District that need exterior improvements.  A prioritized list of such improvements has been developed. The campus in immediate need of external improvements is Newman Smith High School.

Proposals were received from five contractors in response to this solicitation.  Following evaluation of each proposal, the solution from W.B. Kibler Construction Company reflects the best value to CFBISD.  The total cost for construction is $956,145 and includes $90,000 owner’s controlled contingency. The proposed work schedule is to be determined with the successful contractor but is not expected to extend beyond August 16, 2019.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees awards the contract as submitted for exterior improvements to Newman Smith High School and authorizes the Superintendent or his designee to negotiate and execute a contract as provided in the proposal in the best interest of the District.