October 4, 2018 at 7:00 PM - Regular Meeting

Description:  Presenter:  Angela Brown

Description:  Background:  The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.

Description:  Background:  The Board of Trustees approved a locally developed appraisal system in 2016, the Teacher Appraisal and Growth System (TAGS).  The TAGS is designed to comply with state law applicable to the teacher appraisal system recommended by the Commissioner which requires that an appraiser be the teacher’s supervisor or a person approved by the Board of Trustees.  The District has trained all campus supervisors to conduct teacher evaluations and also trained other select administrators who may conduct additional evaluations when appropriate. The list of designated appraisers is presented to the Board of Trustees each year for approval.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the list of designated appraisers for 2018-2019 as presented.

Description:  Background:  The Board is scheduled to receive the recommendation for modifications to the teacher appraisal system for 2018-19.  State law related to teacher appraisals requires that a student growth measure be included in the teacher’s annual appraisal.  There are four options for meeting the requirement: (1) value-added on achievement testing, (2) student portfolio, (3) pre-test/post-test, and (4) student learning objectives (SLO).  In 2016-17, CFB decided to implement the student learning objectives option for demonstrating growth. CFB piloted the SLO’s in 2016-17 and 2017-18 with select teachers and principals at three campuses: Farmers Branch Elementary, Barbara Bush Middle School, and Creekview High School.  The teachers were trained by experts from TEA and Region X and met regularly with Educational Services staff. As CFB has a local appraisal system, CFB has localized the SLO process. The SLO’s developed by campus staff will focus on Student Growth Goals. As part of the evaluation process, teachers are required to develop Student Growth Goals, detailing how students will progress from their current level to the next level (i.e. moving student from “does not meet” to “approaches," or from “approaches” to “meets expectations,"  or from “meets expectations” to “masters”). Teachers will also create a growth goal for their personal professional development. A red-lined version of the TAGS Appraisal system has been sent under separate cover.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the proposed modifications to the CFBISD Teacher Appraisal and Growth System (TAGS) related to measuring student growth by using student learning objectives (SLOs). 

Description:  Background:  According to TEA Code 25.112(d), a district must review any class for grades K-4 that exceeds the allowable class size limit of 22 students per class (22:1), and the district must submit a request for an exception. The District is requesting an exception for elementary classes (K-4) that exceed the 22 students per class size limit (22:1). A list of elementary campuses and classes currently exceeding this limit will be presented on October 4th. The number of K-4 classes that are in compliance (22:1) far exceeds the number of class size exceptions the District is requesting.  The number fluctuates weekly as enrollment settles. The district requested 59 waivers in 2011-12, 77 waivers in 2012-13, 59 waivers in 2013-14, 28 waivers in 2014-15, 0 waivers in 2015-16, 12 waivers in 2016-17 and 10 waivers in 2017-18.

The District is required to get board approval for the waivers and submit a waiver request to the Texas Education Agency.  The District is also required to submit a plan to TEA for bringing the affected sections within the 22:1 ratio. In addition, each campus receiving a waiver is required to send a notice to the parents or guardians of every student in the affected class sections.  The Personnel Department also works closely with administrators to provide the support necessary to assure that schools are meeting the educational needs of each student.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the resolution to authorize staff to take all necessary steps to apply for the maximum class size exception for the class sections identified in the presented document. 

Description:  Background:  This is a non-exclusive agreement that allows campuses and departments the ability to purchase reading material on an as-needed basis to support the instructional effort and meet TEKS requirements for reading.  Multiple vendors will be awarded under this agreement, which is a multi-year arrangement to make repeated purchases for use in the classroom.  The pricing under this agreement will be a discount off of a list price or catalog, depending on how vendors price their products to CFBISD.  Reading materials will be available in various formats, such as paperback, hardback, digital and on Compact Disc (CD).  Bids were due for this on September 6, 2018, and will be a multi-year agreement to be good for one year with four one year renewal options.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the award of RFP 2018-08-001 For Paperback and Hardback Books for the initial one-year term with the recommended vendors and authorizes the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Background:  At the October board meeting. Administration will bring a recommendation to amend the existing lease agreement with T-Mobile for their cell phone tower located on CFBISD owned property at Long Middle School. The amendment includes the extension (approximately 15ft x 10ft) of the lease space to accommodate a new 50 KW generator, new wood fencing, and repair of existing fencing. The amendment also comes with a rent increase of $200 per month.  The exact location of the cell phone tower and leased property is on the west side of the track and football field with the only access from the alley to the west of the Long Middle School Site.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the First Amendment to Lease Agreement with T-Mobile West LLC for an additional $200 per month to add one (1) 50kW generator and related infrastructure as described.

Description:  Background:  In accordance with Board Policy CH (LOCAL), budgeted purchases valued over $25,000, but not exceeding $50,000, shall be reported to the Board in a timely manner.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report as submitted.

Description:  Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:  It is the recommendation of the Superintendent that the CFBISD Board of Trustees accepts the financial reports for August 2018.

Description:  Background:  In accordance with Section 31.10(b) of the Texas Tax Code,  the District submits an annual tax report to the Board of Trustees.  The current summary includes collections from September 1, 2017, through August 31, 2018.

Section 31.10(b)  The collector for a taxing unit shall prepare and submit to the governing body of the unit an annual report made under oath accounting for all taxes of the unit collected or delinquent on property taxed by the unit during the preceding 12-month period. Annual reports are due on the 60th day following the last day of the fiscal year.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the annual tax collection report as presented.

Description:  Background:  In accordance with Texas Tax Code Section 26.09(e), the District submits the 2018 appraisal roll summary calculating the total levy based upon the adopted tax rate.   

Section 26.09(e)  The assessor shall enter the amount of tax determined as provided by this section in the appraisal roll and submit it to the governing body of the unit for approval. The appraisal roll with amounts of tax entered as approved by the governing body constitutes the unit's tax roll.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the tax roll for the 2018 tax year. 

Description:  Background:  This is an exclusive agreement to provide cleanings of the vent-a-hoods in all kitchens throughout CFBISD.  This service is required to comply with health codes in the various municipalities in which CFBISD facilities are located.  A schedule of cleanings is developed for each facility and is based on the number of vent-a-hoods at each kitchen.  Hood cleanings are done in June of each year because the chemicals used for the cleaning cannot be used during food preparation.  This is the first of three renewal options for this agreement.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend RFP 17-08-101-3 For Student Nutrition - Annual Kitchen Services for the first one-year extension term with the recommended vendor and authorizes the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Background:  This is a non-exclusive agreement with multiple vendors that allow for the purchase of new kitchen equipment, parts, and repair services of existing equipment at kitchens throughout the District. Competitive quotes are requested of vendors awarded under this agreement to provide current pricing and obtain the best value for purchase of equipment or parts needed to repair equipment.  This is the first complete year for RFP 17-08-151-3.  Previous purchases for this category of expenditures were made through various cooperative contracts available to CFBISD.  This is the first of three extension options for this agreement.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-08-151-3 For Student Nutrition – Kitchen Equipment Purchases, Repair Services, and Parts for the first one-year extension term with the recommended vendors and authorizes the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.

Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the special Board meeting held August 23, 2018, as presented.

Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the pre-meeting briefing held September 6, 2018, as presented.

Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the regular meeting held September 6, 2018, as presented.

Description:  Background:  In order to better align our purchasing practices with like-size districts, Staff recommends changes to Board Policy CH (LOCAL).  Recommended modifications have been reviewed by the District’s TASB policy review representative.

Description:  Background:  In order to better align our purchasing practices with like-size districts, Staff recommends changes to Board Policy CV(LOCAL).  Recommended modifications have been reviewed by the District’s TASB policy review representative.

Description:  Background Information:  In conjunction with the need to identify and purchase possible land sites for future development, the need to establish a relationship with a licensed real estate broker to provide real estate broker services is evident.  The authority to contract with a broker is authorized in Texas Education Code 11.154.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees awards this contract to The Chrisman Company to provide real estate broker services and authorizes the Superintendent or his designee to negotiate and execute a contract as provided in the proposal in the best interest of the District.

Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees determines whether to take action on matters discussed in Closed Meeting regarding real property.

Description:  Background:  The City of Irving approved an amendment to the TIF participation agreement to include utilization of available funds for payments on bonds (principal and interest) issued by the District to fund costs related to zone school projects. The District currently has available funds from its Irving TIF and is using a portion of those funds to defease the tax-exempt bonds from its Series 2012 bond issue that was used to build or renovate qualified education facilities. The identified TIF zone school project related to the 2012 series is the Las Colinas project.

To accomplish the defeasance, the Board will need to approve an order for the Series of 2012 Bonds being defeased which will (i) call certain bonds for early redemption and authorize a notice of redemption to be sent to bondholders and (ii) authorize the execution of an escrow agreement with an authorized escrow agent and the deposit of funds sufficient to provide for the full payment of the bonds being defeased on the maturity date or redemption date, as the case may be.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the adoption of an order for defeasance and redemption of a portion of the outstanding Carrollton-Farmers Branch Independent School District Unlimited Tax School Building and Refunding Bonds, Series 2012 and authorizes the execution of an escrow agreement as presented. 

Description:  Background:  The City of Irving and City of Farmers Branch approved an amendment to the TIF participation agreement to include utilization of available funds for payments on bonds (principal and interest) issued by the District to fund costs related to zone school projects. The District currently has available funds from its Irving TIF and Farmers Branch TIF and is using a portion of those funds to defease the tax-exempt bonds from its Series 2013A bond issue that was used to build or renovate qualified education facilities. The identified TIF zone school projects related to the 2013A series are the Ranchview Additions, Freeman Additions, and McLaughlin-Strickland Additions.

To accomplish the defeasance, the Board will need to approve an order for the Series of 2013A Bonds being defeased which will (i) call certain bonds for early redemption and authorize a notice of redemption to be sent to bondholders and (ii) authorize the execution of an escrow agreement with an authorized escrow agent and the deposit of funds sufficient to provide for the full payment of the bonds being defeased on the maturity date or redemption date, as the case may be.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees adopts an order pertaining to the defeasance and redemption of a portion of the outstanding “Carrollton-Farmers Branch Independent School District Unlimited Tax School Building Bonds, Series 2013A” as presented.

Description:  Background:  In conjunction with the declaration of Montgomery Elementary, McLaughlin Elementary, and the Science Resource Center surplus and no longer needed for instructional purposes, the need to dispose of these facilities was granted by the Board of Trustees at the regular Board meeting held on August 16, 2018, Agenda Item No. 6.B.  Proposals were received by August 28, 2018, at 3:00 p.m.  Evaluation of all proposals was conducted between August 28, 2018, and August 30, 2018.  Facilities to be abated and demolished are located in Carrollton and Farmers Branch.  The work under this procurement opportunity will be completed according to ordinances governed by each municipality and source of funds utilized for abatement and demolition of each site.  

The proposed work schedule is to be determined with the successful contractor but is not expected to extend beyond January 15, 2019.

The total cost for construction is not expected to exceed the $1,100,000 construction budget.  Proposed source of funds for this project are:  Farmers Branch #1 TIF Funds for Montgomery Elementary and the CFBISD Science Resource Center; and General Operating Funds for McLaughlin Elementary.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees awards this contract to Lloyd D. Nabors Demolition for asbestos abatement, removal, and demolition of the three identified facilities and authorizes the Superintendent or his designee to negotiate and execute a contract as provided in the proposal in the best interest of the District.

Description:  Background:  Initial estimated construction cost - $17,500,000
On April 5, 2018, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Balfour Beatty to perform construction services as the CMAR for additions and renovations to Tom Landry Elementary.  These additions and renovations facilitate the conversion of the campus to a signature Fine Arts Academy and are scheduled through multiple phases. The overall project includes two phases.

·       Phase One:
o   renovations and conversion of existing gymnasium to fine arts center including dance and music studios
o   a new gymnasium, office, storage, and restrooms
o   a new instructional wing including six classrooms
o   all identified safety and security renovations
o   TIF-funded

·       Phase Two:
o   extensive renovations to existing campus to include new classroom configurations, collaboration space, and restrooms
o   other items identified through the comprehensive facility assessment 
o   TIF funded

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A.

Description:  Background:  Initial estimated construction cost - $25,000,000
On March 1, 2018, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Balfour Beatty to perform construction services as the CMAR for the multi-purpose building.  The project is located at our Irving site adjacent to La Villita Elementary school and includes:

·       a banquet hall that can also function as a student testing location;
·       miscellaneous break-out conference and meeting spaces;
·       a culinary arts kitchen facility and café;
·       warehousing facility;
·       technology offices and workspaces;
·       new Network Operating Center for the entire district; and
·       is TIF-funded. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the guaranteed maximum price for work at the new multi-purpose facility.

Description:  Background: Initial estimated construction cost - $7,500,000
On April 5, 2018, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of W.B. Kibler Construction Company to perform construction services as the CMAR for additions and renovations to McLaughlin/Strickland STEM Spark Academy.  These additions and renovations facilitate the conversion of the campus to a signature science, technology, engineering and math (STEM) academy. The project includes:

· a new instructional two-story wing that includes eight classrooms and makerspace areas; 
· minor interior renovations to expand the library and add office space;
· other items identified through the comprehensive facility assessment including identified safety and security renovations; and
· will initially be bond-funded; debt will be paid off with TIF funds. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A.

Description:  Background:  In conjunction with the sale of the Technology Learning Center to the City of Farmers Branch, the District has agreed to enter into an interlocal agreement to allow for the use of the former Montgomery Elementary School land for a public purpose deemed to benefit both entities. Once the building has been demolished and the land returned to an agreed upon condition, the property will be operated and maintained by the City of Farmers Branch. The agreement will convey no title to Farmers Branch, but will provide for the right of first refusal to purchase the property if the district chooses to sell the property at a future date.

Farmers Branch may use the property for purposes customarily associated with the use of a public park, recreational area, or another similar public purpose with the exception of a “dog park” or similar type facility. The use of the property is temporary pending the District’s determination as to the ultimate permanent use of the property.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the adoption of Interlocal Agreement For Use of Property Between the City of Farmers Branch and the Carrollton-Farmers Branch Independent School District Former Montgomery Elementary School.

Description:  Background:  In conjunction with the sale of the Technology Learning Center to the City of Farmers Branch, the District has agreed to enter into an interlocal agreement to allow for the use of the former Science Resource Center land for a public purpose benefiting both entities. Once the building has been demolished and the land returned to an agreed upon condition, the property will be operated and maintained by the City of Farmers Branch. The agreement will convey no title or property interest to Farmers Branch.

Farmers Branch may use the property for purposes customarily associated with the use of a public park, recreational area, or another similar public purpose. The use of the property is temporary pending the District’s determination as to the ultimate permanent use of the property.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves adoption of Interlocal Agreement For Use of Property Between the City of Farmers Branch and the Carrollton-Farmers Branch Independent School District Former Science Resource Center.