September 3, 2026 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the attached Out-of-State Travel Requests.
 

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.
 

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of September 3, 2026
  a.  Proposed Budget Amendments for Official Budgets- none 

2.  Monthly Financial Statements as of July 31, 2026
  a.  Unaudited Financial Summary Reports for General Fund, Food Service Fund, & Debt Service Fund including:    
    i.     Prior Year - YTD Actual Revenue and Expenditures
    ii.    Prior Year - Year-End Actual Revenue and Expenditures
    iii.    YTD Percentage of Prior Year Actual
    iv.    Current Year - YTD Actual Revenue and Expenditures 
    v.     Current Year - Amended Budget
    vi.    YTD Percentage of Budget

  b.  Unaudited Special Revenue Financial Summary including:
    i.      Fund, Fund Descriptions, and NOGA ID
    ii.     Begin and End Date of Award
    iii.    Grant Award Total
    iv.    Prior Year Actual Grant Expenditures
    v.     Current Year YTD Actual Grant Expenditures
    vi.    Percentage of Total Award
        
  c.  Capital Projects 2023 Bond Program including:
    i.      Original Budget
    ii.     All Prior Years FY Activity
    iii.    2024-2025 FY Activity
    iv.    2025-2026 FY Activity
    v.     Total Activity
    vi.    Percentage Complete
    vii.    Encumbered Balance
    viii.   Remaining Project Budget
    ix.    Total Projected Project Cost

3.  Investment Report Fund Overview as of July 31, 2026

4.    Tax Office Reports for the month of July 2026
  a.  Year-to-Date Collection 2025-26 Report for July
      
Recommendation: It is recommended that the Board of Trustees accepts the financial reports for July 2026.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from July 1, 2026, through July 31, 2026.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of July 1, 2026, through July 31, 2026, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries. The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public. The current list was posted on the Library Media Services website on August 3, 2026, and as of the board meeting, will have been publicly available for viewing for 31 days. There are no objections to any of the titles.

Funding source: General Budget Funds will be utilized for this purchase.
The library book selections will be added to the consent agenda on a monthly basis. This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month. The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure
The Administration recommends that the CFBISD Board of Trustees approve the arming of staff members based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted "good cause exception". Each staff member has completed extensive training and successfully fulfilled all requirements of the Level III Texas Department of Public Safety conversion program. A list with the recommended staff members is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approves the listed staff members to be armed, based on House Bill 3 and CFBISD's adopted "good cause exception".
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Solution Tree provides campus-embedded coaching and professional development designed to build staff capacity and improve student achievement. Support is customized to address campus-specific needs, with a focus on areas such as Professional Learning Communities (PLCs), data analysis, and planning for targeted interventions.

Over the past several years, Solution Tree has provided ongoing professional learning and coaching to a variety of campuses across the district. Based on identified campus needs, progress, and feedback from campus leadership, the recommendation for the 2026-2027 school year is to continue Solution Tree support at the three campuses that participated last year—Stark, Smith, and Turner—while expanding the support to one additional campus, Bush Middle School. This continued and expanded partnership will provide sustained, job-embedded support to strengthen collaborative practices, data-driven decision-making, and instructional planning focused on improving student outcomes.

The cost is $142,000 using Title 2 funds.

Recommendation: It is recommended that the Board of Trustees approves the renewal of Solution Tree for the 2026-2027 school year and delegates authority to the Superintendent, or her designee, to execute contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
14-Passenger Buses:  CFB currently utilizes 8-passenger blue, non-CDL buses to transport our students from school to school. We would prefer to transition over to 14-passenger buses, which would allow us to reduce the number of routes needed. 

54-passenger buses:  CFB currently utilizes 54-passenger buses to transport students with special needs. We would prefer to continue using this size bus.

77-passenger buses:  The majority of 77-passenger buses in CFB's current fleet are International or Thomas Built buses. Of the vendors submitting quotes, Longhorn provides International buses and Thomas provides Thomas Built buses.

The total cost is $1,378,300 using local funds.

Recommendation: It is recommended that the Board of Trustees approves the purchase of school bueses as presented.
 

Description:  Priority #5: Optimize All Available Resources
The White Fleet vehicle replacement plan includes replacing eleven vehicles: one locksmith vehicle removed from service during the 2025-2026 school year, three Grounds vehicles, one Plumbing service truck, one General Maintenance vehicle, four Facilities Department vehicles, and one Security vehicle.

These vehicles are being replaced based on age, mileage, and the district's operational needs. The replacements will provide departments with safe, reliable, and properly equipped vehicles to support daily operations and respond efficiently to service needs across the district.

Recommendation: It is recommended that the Board of Trustees approves the purchase as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Denton County Juvenile Board. It outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP). The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective educational program.

Recommendation: It is recommended that the Board of Trustees approves the MOU between Carrollton-Farmers Branch ISD and the Denton County Juvenile Board and authorizes the Superintendent or her designee to execute contracts in the District's best interest as presented.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
In 2023 the District’s Technology team implemented a multi-faceted cybersecurity program (SOC SIEM) to protect the District’s technology resources. Included in the plan is the annual purchase of services to monitor and report system activity, maintain operating software, and optimize usage of the resources residing in the District’s Network Operations Center or N.O.C.

The annually renewable purchase, if approved, will be purchased using local funds from CDW at a cost of $141,708.00 utilizing a Sourcewell contract.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the cybersecurity renewal from CDW and authorizes the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District.as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure
In June of 2023, RFQ 2023-05-043 for Architectural Services was brought before the Board, and a pool of architects was approved. RFQ 2023-05-043 was subsequently extended for the third time in June 2026. Glenn Partners was selected from this pool to provide architectural services for the Farmers Branch Elementary Replacement project. 
A project budget increase of  $12.5M was approved by the Board under agenda item 7.C on November 5, 2025 and a construction GMP was approved by the board under agenda item 5.S on May 7, 2026

Construction GMP:  $51,986,799

Requested Additional Design Fee & Contingency:  $497,973

Recommendation: It is recommended that the Board of Trustees approves Glenn Partners to provide additional architectural services for the Farmers Branch Elementary Replacement Project as part of the 2023 Bond Projects and authorize the Superintendent or her designee to negotiate and execute contracts in the best interest of the district.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure
In June of 2023, RFQ 2023-05-043 for Architectural Services was brought before the Board, and a pool of architects was approved. RFQ 2023-05-043 was subsequently extended for the third time in June 2026. Glenn Partners was selected from this pool to provide architectural services for the Carrollton Elementary Replacement project. 
A project budget increase of  $12.5M was approved by the Board under agenda item 7.C on November 5, 2025 and a construction GMP was approved by the board under agenda item 5.O on February 5, 2026

Construction GMP:  $55,510,694

Requested Additional Design Fee & Contingency:  $871,242

Recommendation: It is recommended that the Board of Trustees approves Glenn Partners to provide additional architectural services for the Carrollton Elementary Replacement Project as part of the 2023 Bond Projects and authorize the Superintendent or her designee to negotiate and execute contracts in the best interest of the district.
 

Description:  Priority #5: Optimize All Available Resources
As an employer in the State of Texas, the District is required to provide unemployment insurance as mandated by state law.  To accomplish this mandate, the District has exercised its option to procure this service by participating in an Interlocal Agreement with another local agency as defined in Texas Education Code §44.031.   The Texas Association of School Boards (TASB) qualifies as a local government entity under this provision and extends an invitation to school districts to provide this service.  

The total cost is $132,201 using local funds.

Recommendation: It is recommended that the Board of Trustees approves the renewal for participation in the interlocal agreement with TASB Risk Management Fund and purchase of unemployment insurance and delegates authority to the Superintendent, or her designee, to negotiate and execute any required agreements in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District. This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases, contracts, and extensions within this RFP in the best interest of the District.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This purchase is with John Cook Associates, Inc. to provide maintenance services and repairs to the District’s HVAC systems as needed.  

The District utilizes a local RFP for HVAC Services to procure on-site services same-day response time. Response includes emergency breakdowns to service and/or repair CFBISD’s HVAC units as necessary. Work shall be done in a timely and orderly manner and all work areas shall be kept free from any safety hazards.  Work areas shall be left clean and as close to original condition as possible. Any work that is required will be cleared by the CFB Executive Director of Facility Services.

Local Maintenance Budgeted Funds from the General Fund will be utilized for this purchase at an estimated cost of $600,000.00.
This purchase is the yearly renewal of the HVAC Services Agreement. The District has been utilizing John Cook Associates, LLC since 2011.

Recommendation: It is recommended that the Board of Trustees approves the renewal of the contract with John Cook Associates for HVAC Services and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District. 
 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
The Board shall establish a local School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. The Board shall appoint at least five members to the SHAC. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. One of those members shall serve as chair or co-chair of the SHAC. Education Code 28.004(a).

Recommendation: It is recommended that the Board of Trustees approves the appointment of members to the 2026-2027 School Health Advisory Council (SHAC) as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Priority #4: Optimize Social and Emotional Health of all Students
Senate Bill 9, from the 87th Legislature, requires school districts to offer curriculum to students in the prevention of child abuse (elementary & secondary), family violence (elementary & secondary), dating violence (secondary), and sex trafficking (secondary).

Before a student may be provided with instruction relating to the prevention of child abuse, family violence, dating violence and sex trafficking a school district must obtain the written consent of the student’s parent, by way of opting-in.

Curriculum approved by SHAC and presented to the School Board as part of the SHAC recommendation at the June 4, 2026 meeting, is now submitted for School Board approval

Recommendation: It is recommended that the Board of Trustees approves the curriculum as presented.
 

Description:  Beginning with the 2026-27 school year, each school system must submit a board-approved certification of compliance to the Texas Education Agency (TEA) no later than September 30 of each school year.

Pursuant to TEC, §39.008, the annual certification must:

• be approved by a majority vote of the board of trustees or governing body at a public meeting that includes an opportunity for public testimony and for which notice was posted on the school system’s website at least seven days before the meeting;
• be submitted electronically to TEA; and
• include the required information outlined in TEC, §39.008(b)(2).

To support this process, TEA will collect these certifications from school systems through the AskTED application. From July to September 2026, each school system will be expected to answer three yes/no questions and upload a board-approved certification document in PDF format that addresses all applicable statutory requirements. TEA will post each certification received on the agency’s website, as required by statute.

Recommendation: It is recommended that the Board of Trustees approves the Certificate of Compliance with Certain Laws Required by Texas Education Code Section 39.008 and SB12 as presented.
 

Description:  Priority #5: Optimize All Available Resources
This contract provides all property & casualty, commercial & liability insurance for the District.  The insurance policies included are for the following: Commercial Property, Cyber Suite, Commercial Crime, General Liability, Commercial Automobile & Liability, Employee Benefits Liability,  Educators’ Legal Liability, Public Official Bonding, Foreign Travel, Terrorism, and Violence & Malicious Acts.

Insurance Services are provided by Roach Howard Smith and Barton (RHSB).  The policy covers October 1, 2026, through September 30, 2027, providing $600 million of coverage for the District.  Contract Spend not to exceed $3,300,000 using local funds.

Recommendation: It is recommended that the Board of Trustees approves the renewal of Property, Casualty, Commercial, & Liability Insurance for the 2026-2027 school year and delegates authority to the Superintendent, or her designee, to execute contracts in the best interest of the District. 
 

Description:  Priority #5: Optimize All Available Resources
We issued an RFP in July for these mandatory services.  We had five (5) responses.  After careful evaluation by our evaluation committee, vendors who provided the best value to the District were selected for award recommendations:

• Athens:  Third Party Claims Administration
• Injury Management Organization:  Cost Containment, Utilization Review, and Case Management

Recommendation: It is recommended that the Board of Trustees approves RFP 2026-07-087 for Workers’ Compensation: Third Party Claims Administration, Cost Containment, Utilization Review, and Case Management Services and delegate authority to the Superintendent, or her designee, to execute award vendors according to the evaluation and execute purchases and contracts in the best interest of the District.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Student requires homebound instruction; however, the assigned homebound teacher is unable to provide instruction in person at the student's home or hospital bedside. Per SAAH §3.7.3 Funding Chart requirements, in-person instruction is required. Due to the student's potentially compromised immune system, remote homebound instruction may be necessary during periods when in-person services are not medically advisable. In such circumstances, a waiver may be submitted to TEA to request approval for remote homebound instruction.

Upon TEA approval of the waiver, the district may continue to review and seek eligible funding for services provided during the remote instruction period.

Recommendation: It is recommended that the Board of Trustees approves the Remote Homebound Instruction Waiver, as presented.
 

Description:  Administration recommends approval of TASB Update 127 and related local policy revisions. The proposed updates align district policies with recent legislative requirements, state regulations, and current district practices. Key changes address governance, financial ethics, personnel procedures, student safety, gifted and talented services, and organizational policy restructuring. Additional local revisions update board operations, business and finance procedures, safety and security requirements, personnel practices, student services, and facility use policies to ensure continued legal compliance and operational effectiveness.

Recommendation: It is recommended that the Board of Trustees approves Policy Update 127 and other local policies as presented.
 

Description:  The Board Goals and Progress Monitoring Calendar is an instrument used in the annual evaluation process of the Superintendent.  

Recommendation: It is recommended that the Board of Trustees approves the Board Goals and Progress Monitoring Calendar, as presented.