February 5, 2026 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Priority #5: Optimize All Available Resources
Summary:  This report includes the following items:

1.  Budget Summary Year-to-Date-as of December 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan
        ii.    2025-26 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

2.  Outstanding Investments as of December 31, 2025

3.    Tax Office Reports for the month of December 2025
        a.  Year-to-Date Collection 2025-26 Report for December
        b.  Refunds of over $500 for Board Approval for December - yes

Recommendation: It is recommended that the Board of Trustees approves the financial reports for December 2025.
 

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from December 1, 2025, through December 31, 2025.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of December 1, 2025, through December 31, 2025, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries. The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public. The current list was posted on the Library Media Services website on December 19, 2025, and, as of the board meeting, will have been publicly available for viewing for 31 days. There are no objections to any of the titles.

Funding source: General Budget Funds will be utilized for this purchase.
The library book selections will be added to the consent agenda on a monthly basis. This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month. The size of the lists will vary. The attached list is for this month's purchases.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the listed recommended library books for school library collections, as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This third payment to Houghton Mifflin Harcort (HMH) is for the supplemental curriculum resources for K-5 English and Spanish Language Arts. The resources will provide materials to cover 100% of the state standards and align to legislative requirements. The materials support early literacy development and build foundational reading skills in phonics and phonological awareness. The Spanish curriculum materials will provide a high-quality resource to help with language development and with our growing number of emergent bilinguals. This is the final payment of this purchase agreement.

Funding source: local funds $305,058.44 for a contract that was signed in March 2024.

Recommendation: It is recommended that the Board of Trustees approves a third and final payment for HMH and designates the Superintendent, or her designee, to execute purchases and contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
House Bill 2, passed in 2025, restricts districts from waiving teacher
certification requirements for foundational curriculum courses through their District of Innovation plans. The law also requires districts to follow parental notification rules without exemption. TEA now allows districts to request a delay in implementing these certification requirements until the 2029-2030 school year. Approval of this application will give the district additional time to recruit, certify, and retain qualified staff while maintaining program stability and compliance.

The district must provide a comprehensive plan to certify all teachers by
2029-2030.

Recommendation: It is recommended that the Board of Trustees approves the district's application to request a delay from the Commissioner of Education as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background: School districts may designate no more than TEN non-business days within each calendar year for purposes of the PIA. Authority to designate districts’ non-business days is provided solely to the Board of Trustees. *It is important to note that this change in the calculation of business and non-business days only applies to requests under the Public Information Act and does not apply to any other timeline that includes only District business days.

For the calendar year 2026, the following ten non-business days for consideration of and responses to Public Information Act requests:
            March 16, 17, 18
            November 25
            December 22, 23, 28, 29, 30, 31
            
Recommendation: It is recommended that the Board of Trustees approve/designate for the calendar year 2026 the following ten non-business days for consideration of and responses to Public Information Act requests, as presented:
            March 16, 17, 18
            November 25
            December 22, 23, 28, 29, 30, 31
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is the renewal of a non-exclusive proposal, qualifying and approving vendors, to provide as-needed instructional supplies and teaching materials utilized throughout the Carrollton-Farmers Branch Independent School District.  

Funding Source: All federal, state, and local funds will be utilized.

This is the fourth extension of 4 one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2021-11-046 for Instructional Supplies and Teaching Materials with the attached recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District. 
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This is an extension of a non-exclusive proposal, qualifying and approving vendors, to provide as-needed ground supplies and equipment to be utilized throughout Carrollton-Farmers Branch ISD. 

Funding source: Local, state, and federal funds.

This is the fourth (4) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2021-11-047 for Grounds Supply and Equipment with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.  
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This is the renewal of a non-exclusive proposal, qualifying and approving vendors, to provide as-needed HVAC supplies and equipment throughout the Carrollton-Farmers Branch ISD.

Funding source:  local funds

This is the fourth (4) extension of four (4) one-year renewal options as specified in the RFP.  

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2021-11-048 for HVAC Supplies and Equipment with the attached recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

Funding source: All local, state, and federal funding sources may be used for these purchases.

This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
RFP 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Funding source: local, state, and federal funding sources may be used for these purchases.

This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District.
 

Description:  Priority #5: Optimize All Available Resources
This Request for Proposal was issued for the purchase of the Student Nutrition Software System for the Student Nutrition Department. This contract covers purchases that include the full food service software suite to include menu planning, inventory management, point-of-sales, free and reduced application processing and notification, online menus, digital menus, online pre-payment and transaction history, and central warehouse features.  This contract also covers maintenance and upkeep as needed. 

Funding source: Student Nutrition Department program funds.

This is extension two (2) of four (4) one-year renewals.

Recommendation: It is recommended that the Board of Trustees approves the extension of RFP 2023-12-051 for Student Nutrition Software System and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District.    
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for the costs associated with Carrollton Elementary School Replacement.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at October 3, 2024 meeting of the Board of Trustees, Agenda Item #5.H.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently successfully negotiated with Jackson Construction as the second respondent for Construction Manager at Risk (CM-R), approved at the November 7, 2024, Agenda Item #6.C.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated, in tandem, with District personnel and contracted architects, to ensure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

Amendment No. 1 for temporary classrooms and supporting infrastructure was approved on 8/7/2025 item 5.U. Approval of Amendment No. 2 will establish a guaranteed maximum price (GMP) for the final phase of this project. 
Amendment No. 1:        $2,196,838.00
Amendment No. 2:     $53,313,856.00
Total Authorized:          $55,510,694.00

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing, and any other miscellaneous fees outside of the CMAR responsibility.

Funding source: 2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approves Amendment No. 2 to the base Construction Manager At-Risk Contract with Jackson Construction for the final phase of their contracted scope of work on the Carrollton Elementary School Replacement project.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
This purchase is for materials testing and observation services for the construction of the Carrollton Elementary School Replacement project. The pool of firms was approved under RFQ 2024-03-052, and the first extension was approved on June 5, 2025, item 5.AE.

The contract value for this procurement will not exceed $190,000, which includes the base fee for services throughout the project as well as an allowance for reimbursables as needed.

Fund source:  2023 Bond Funds

Recommendation: It is recommended that the Board of Trustees approves the purchase of Construction Materials Testing Services for Carrollton Elementary School Replacement from Braun Intertec and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the district, as presented.
 

Description:  Priority #2: Optimize Facility, Safety, and Security Infrastructure
Facility Educational Specifications outline the number, type, and size of spaces and overall facilities for each level of instruction. They are required by Texas Education Code and serve as a starting point for communication with the design team when the district undertakes a major renovation or new construction project. This benefits all students and staff by promoting high-quality facilities that are consistent across the district.

We followed a two-step process to develop these guidelines. We began by engaging a wide spectrum of stakeholders from across the district to gather input for the initial draft, including discussions with stakeholders from all levels of instruction and across the spectrum of instruction and operations, including students, staff, parents, and community members. This took place in the Spring of 2024. The next step was to refine the guidelines. Working through detailed design of specific projects at multiple instruction levels, we validated and/or adjusted the guidelines as needed.

Now that both steps are complete, the district is presenting these guidelines for the board to consider.

Recommendation: It is recommended that the Board of Trustees approves the Facility Educational Specifications as presented.
 

Description:  Priority #4: Optimize Social & Emotional Health of All Students
Texas Education Code section 25.0823 was added by Senate Bill 11 (SB 11) in the 89th Regular Session of the Texas Legislature in 2025. The statute allows a school board to adopt, by record vote on a prescribed resolution, a policy requiring every campus of the district or school to provide students and employees with an opportunity to participate in a period of prayer and reading of the Bible or other religious text ("Daily Prayer Period") on each school day in accordance with the law. A school board does not have to adopt a Daily Prayer Period, but a board does have to vote by March 1, 2026, on whether to adopt a resolution on the matter.

Recommendation: It is recommended that the Board of Trustees take a record vote to adopt or reject this policy. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Due to severe weather experienced in Dallas and Denton County, CFBISD ordered emergency closures of all district facilities from January 26, 2026, through January 29, 2026.  The attached Resolution addresses the need for wage payments for employees who were idled and those who were required to work during emergency closures.

Recommendation: It is recommended that the Board of Trustees approves the Resolution as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Texas Election Law states that it is necessary for the Board of Trustees to pass an order establishing the procedure for filing and conducting a Trustee Election. The election must be called by February 13, 2026. This election will be conducted for the purpose of electing two (2) at-large members to the Board of Trustees of Carrollton-Farmers Branch ISD.

Recommendation: It is recommended that the Board of Trustees approves the Adoption of the Election Order for the General Election to be held on May 2, 2026.