October 2, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as of October 2, 2025
    a.  Proposed Budget Amendments for Official Budgets-None 

2.  Investment Report Fund Overview as of August 31, 2025

3.    Tax Office Reports for the month of August 2025
        a.  Year-to-Date Collection 2024-25 Report for August
        b.  Refunds of over $500 for Board Approval for August - None

Recommendation: It is recommended that the Board of Trustees approve/accept the Financial Report for August 2025, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from August 1 through August 31, 2025.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of August 1, 2025,  through August 31, 2025, as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This item requests approval of 2025-2026 administrator appraisers for the Texas Teacher Evaluation and Support System (T-TESS), the teacher appraisal system approved for the District. All T-TESS appraisers have completed and/or provided evidence of the credentials required to perform the duties and responsibilities of a T-TESS appraiser as required by the Texas Education Agency. In accordance with Board Policy DNA (LEGAL) and DNA (LOCAL), we respectfully submit the comprehensive list of administrators for Board approval as T-TESS appraisers who possess the required credentials to perform the responsibilities of an appraiser within the CFBISD.

Please note that the names of additional T-TESS appraisers will be forwarded to the Board of Trustees for approval as they become certified during the 2025-2026 school year. The attached list contains the additional appraisers to be considered for approval.

Recommendation: It is recommended that the Board of Trustees approve the list of T-Tess Administrative Appraisers as provided.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The agreements between Dallas College and Carrollton-Farmers Branch ISD will allow for the continued operation of Early College High School (ECHS) at Brookhaven College. The ISD will allow for the continued operation of dual credit programming and implementation of Pathways in Technology (P-Techs) at comprehensive campuses.  (Creekview High School, Newman Smith High School, Ranchview High School, and R.L. Turner High School) This agreement is for one (1) year, with the option to extend for two (2) subsequent one-year terms. 

Recommendation: It is recommended that the Board of Trustees approve the agreement between Dallas College and Carrollton-Farmers Branch ISD and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The Texas Legislature passed Senate Bill 13, which requires district school boards to approve all books to be purchased for school libraries.  The attached list of books was selected by CFB certified librarians in our district, reviewed by the director, and posted online for review by the public.  The current list was posted on the Library Media Services website on September 2, 2025, and, as of the board meeting, will have been publicly available for viewing for 31 days.  There are no objections to any of the titles.

General Budget Funds will be utilized for this purchase. 
The library book selections will be added to the consent agenda each month.  This is to enable the purchase of books to be done in a timely manner and to allow the Board to review/approve smaller lists each month.  The size of the lists will vary.

Recommendation: It is recommended that the Board of Trustees approve the purchase of the listed recommended library books for school library collections, as presented.

Description:  Priority #5: Optimize All Available Resources
This purchase is for Legal Services as needed for the Carrollton-Farmers Branch School District.  The District utilizes this firm for these services. According to the Texas Government Code, Chapter 2254, legal services are considered professional services and do not require competitive bids. The District contracts with Walsh, Gallegos, Trevino, Kyle & Robinson PC.   
Funds from the General Budget will be utilized for this purchase with an estimated cost of $420,000.00.
Walsh, Gallegos, Trevino, Kyle & Robinson have provided services since 2010, and is very familiar with the District. 

Recommendation: It is recommended that the Board of Trustees approve the purchase with the above-listed firm for Legal Services and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be used for these purchases.  
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal funding sources may be used for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Package #8 .

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at November 2, 2023 meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Crossland Construction as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Crossland Construction to perform the necessary construction services to renovate several school sites as part of Package #4 in the Bond 2023 initiative.  This approval included the execution of a base agreement between the District and Crossland Construction to provide construction management services for this work. 
 
Previous Amendment No. 1 amended the base contract to establish a preliminary guaranteed maximum price (GMP) for the renovation of special education classrooms and roofing at Blanton Elementary School. 

Approval of Amendment No. 2 will amend the base contract a second time, to establish a revised guaranteed maximum price (GMP) for the second phase of these renovation projects as $59,462,812.00. This work will include the renovation at Smith HS.  

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside the CMAR responsibility.

Funds from the 2023 Bond will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve Amendment No.2 to the base Construction Manager At-Risk Contract #2023-10-050 with Crossland Construction for an initial phase of their contracted scope of work on Package #4.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This third payment is for the supplement curriculum resources for K-5 English and Spanish Language Arts.  The resources will provide materials to cover 100% of the state standards and align with legislative requirements. The materials support early literacy development and build foundational reading skills in phonics and phonological awareness. The Spanish curriculum materials will provide a high-quality resource to support language development and our growing number of emergent bilinguals. All K-5 campuses will be utilizing the material for the next two (2) years.

TIMA funds will be used to complete contract payments.
Contract was signed December 2023.

Recommendation: It is recommended that the Board of Trustees approve a third payment for HMH contract of supplemental curriculum resources for K-5 English and Spanish Language Arts.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is for the second payment of the secondary science curriculum materials — McGraw-Hill 6th-12th. The resources will provide materials to cover 100% of the state’s standards. All elementary campuses will be utilizing the adopted materials. It will be used for the next seven years. This is the second of 4 payments. 

TIMA Funds in the amount of $345,162.66 will be used to complete contract payments.
This is a one-time purchase with a 4-year payment plan.

Recommendation: It is recommended that the Board of Trustees approve the second payment of the Science adoption curriculum materials from McGraw-Hill for grades 6 through 12, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is for the second payment of the elementary science curriculum materials - HMH Into Science K-5. The resources will provide materials to cover 100% of the state’s standards. All elementary campuses will be utilizing the adopted materials. It will be used for the next seven years. This is the second of 4 payments. 

TIMA Funds in the amount of $385,024.23 will be utilized to complete contract payments.
This is a one-time purchase with a 4-year payment plan.

Recommendation: It is recommended that the Board of Trustees approves the second payment of the Science adoption curriculum materials of HMH Into Science K-5, as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract which provides for as-needed purchases of kitchen equipment parts, repair services and small wares for the Student Nutrition Department.  District Staff will solicit quotes from the awarded vendors and make selections based on the best value to the District.

Student Nutrition funds will be utilized for the purchase. 
This is the fourth (4) option to extend the four (4) one-year extensions. 

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2021-080-38 for Student Nutrition Kitchen Equipment Parts, Repairs and Small Wares, and authorize the Superintendent or her designee to execute purchases and/or contracts as needed under this RFP in the best interest of the District, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract which provides for as-needed purchases of student and staff books, utilized throughout the Carrollton-Farmers Branch Independent School District.  The RFP is a qualifying bid only, providing approved vendors to replace expiring bids covering textbooks, library books, staff professional development books and other student resources, including weekly readers.  

Local, State, and Federal funding sources may be utilized for this purchase.
This is the second (2nd) option to extend the four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2023-08-047 Student and Staff Books with the attached recommended vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Solution Tree is a company that provides coaching and professional development to campus staff to increase student achievement by building capacity in campus-specific needs, including Professional Learning Communities, Data Analysis, and Planning for Intervention. 

Title II Federal Funds will be utilized for this purchase and will be used at three (3) campuses. Stark ES, Turner HS, and Smith HS will be receiving these services. Each campus will host five (5) sessions each, with a total of 15 sessions across the campuses at a cost of $106,000.00.

Solution Tree campus-embedded professional development was provided to six (6) campuses during the 24-25 school year. The recommendation, based on campus needs and feedback, is to continue the support at three (3) campuses during the 2025-2026 school year.

Recommendation: It is recommended that the Board of Trustees approve 
Solution Tree campus-embedded professional development, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The District has four teachers who are assigned to classroom positions for which they have already served under a one-year emergency permit. None of the teachers listed are eligible for a Temporary Classroom Assignment Permit (TCAP), and no additional emergency permits are available under TEA rules.    
In order to maintain classroom continuity and avoid disruption to student instruction, the District is seeking a general waiver from the Texas Education Agency under 19 TAC §7.102. This waiver will allow these teachers to continue their assignments for the 2025-2026 school year while they pursue the necessary certification pathway.

Recommendation: It is recommended that the Board of Trustees approve the submission of a general waiver request to TEA on behalf of these teachers, authorizing the Superintendent or designee to complete all necessary forms and documentation.

Description:  Priority #5: Optimize All Available Resources
The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of Directors of an appraisal district be conducted.  For the Denton Central Appraisal District, the Board of Trustees may nominate up to five people to be considered for the Board of Directors.  The District is not required to make a nomination.

Eligibility criteria are:

1.     An appraisal district director must reside in the appraisal district for at least two years immediately preceding the date he or she takes office.

2.    An employee of a taxing unit served by the Appraisal District is not eligible to serve as a director.  However, if the employee is an elected official, he or she is eligible to serve.

3.    A person may not serve as a director if closely related to anyone in the Appraisal District or if related to anyone who represents owners in the District, or if the person has an interest in a business that contracts with the District or taxing unit.

Recommendation: It is recommended that the Board of Trustees consider nominating a candidate(s) to the Denton Central Appraisal District Board of Directors.

Description:  Priority #5: Optimize All Available Resources
The Property Tax Code, Section 6.03, requires that an election or appointment of members to the Board of Directors of an appraisal district be conducted.  For the Dallas Central Appraisal District, the Board of Trustees may nominate two people to be considered for the Board of Directors.  The District is not required to make a nomination.  

Eligibility Criteria are:
    
1)    Must be a resident of the Appraisal District for at least two (2) years prior to the election
2)    May be an elected official of an agency represented by the appraisal district
3)    Cannot be an employee of an agency represented by the appraisal district
4)    Cannot be related within the second degree by consanguinity or affinity, as determined under Chapter 573, Government Code, to an individual who is engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district
5)    Cannot own property on which delinquent taxes have been owed to a taxing unit for more than 60 days after the date the individual knew or should have known of the delinquency unless:
a)    The delinquent taxes and any penalties and interest are being paid under an installment payment agreement under Section 33.02; or
b)    A suit to collect the delinquent taxes is deferred or abated under Section 33.06 or 33.065.
6)    An individual is ineligible to serve on an appraisal district board of directors if the individual has engaged in the business of appraising property for compensation for use in proceedings under this title or of representing property owners for compensation in proceedings under this title in the appraisal district at any time during the preceding five years.
7)    An individual is ineligible to serve on an appraisal district board of directors if the individual has served as a member of the board of directors for all or part of five terms, unless: the individual was the county assessor-collector at the time the individual served as a board member.  
8)    An individual is ineligible to serve on an appraisal district board of directors if the individual has been an employee of the appraisal district at any time during the preceding three years.

By October 30th, 2025, each entity will receive a ballot to cast its vote.  Each entity entitled to vote will do so by official resolution and return to the Appraisal District no later than December 12, 2025.

Recommendation: It is recommended that the Board of Trustees consider nominating a candidate(s) to the Dallas Central Appraisal District Board of Directors.