September 4, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Priority #5: Optimize All Available Resources
The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:
1.    Budget Amendments Year-to-Date as of September 4, 2025 - none

2.  Budget Summary Year-to-Date as of July 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan Budget
        ii.    2024-25 Expenditures    
        iii.    Encumbrances
        iv.    Balance 
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of July 31, 2025

4.    Tax Office Reports for the month of July 2025
        a.  Year-to-Date Collection 2024-2025 Report for July
        b.  Refunds of over $500 for Board Approval for July - none

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for July 2025, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from July 1 through July 31, 2025.

Recommendation: It is recommended that the Board of Trustees accept the Purchasing Report for the period of July 1, 2025, through July 31, 2025, as presented. 

Description:  Priority #5: Optimize All Available Resources
The Legislature recently passed House Bill 3372, and the Governor signed it into law effective June 22, 2025. This bill prohibits school administrators from accepting a financial benefit from certain entities that conduct business with schools (including TASBO), and so it necessitates a change in the way TASBO engages instructors who serve as school business officials within independent school districts. 

The attached Professional Services Agreement outlines the scope of services, honorarium, and non-monetary consideration available, based on the type of service performed by an instructor, presenter, curriculum reviewer, or developer. 

The District’s employees who serve as instructors teach classes that result in non-monetary benefits to the District. These benefits allow for additional professional development opportunities for staff pursuing certification, i.e., when a district employee teaches a course, a credit is issued for one of their team members to use for a certification course or conference registration. This type of agreement provides an opportunity to expand the knowledge base of our paraprofessionals and build a pipeline of upward mobility towards an increase in certified professionals. The invitation to instruct classes also builds on the established reputation of Carrollton-Farmers Branch as a best practices district.

Professional Development expenditures are typically recorded in the General Fund, but some are allowable under federal revenue sources. This agreement would offset that cost.

Recommendation: It is recommended that the Board of Trustees approve the Professional Consulting Agreement with TASBO as presented.

Description:  In order to recognize the Denton County 4-H organizations as an extracurricular activity of CFBISD, Resolutions must be signed and agreements are drawn up appointing Denton County extension agents as adjunct staff members.

Recommendation: It is recommended that the Board of Trustees accept the Resolution regarding the Denton County 4-H Organization and the Denton County Extension Agents as Adjunct Staff Members for 2025-2026.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The University Go-Center/G-Force/Student Mentorship projects are designed to bring college access and career awareness to high school students and parents.  The program will establish a Go-Center on the campus staffed with collegiate G-Force members who will provide a general overview of the college experience, including college selection, completion of financial aid and admissions applications. Go-centers are supervised by CFBISD staff and may also assist CCMR staff in evening and weekend parent and student events pertaining to college access and success.  

Students will interact with the G-Force University mentors both virtually and in person.  

There will be no cost associated with the agreement.

The contract is renewed annually and is valid for the 2025-2026 school year only.

Recommendation: It is recommended that the Board of Trustees approve the updated Go-Center agreements and renewals as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-032 provides for grocery products and catering services throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.   

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal Funding Sources may be utilized for these purchases.
This RFP is ongoing, with new vendors awarded monthly.   

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032 for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be utilized for these purchases.  
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State, and Federal funding sources may be utilized for these purchases.
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, and Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This contract is for library media, books and other related supplies and services.  Quotes will be obtained from the list of vendors on an as-needed basis.  Items purchased may include library books, eBooks, audio books, library supplies, digital resources and/or services to be utilized throughout the District. 

Local, State, and Federal funds may be utilized for this purchase.
This is the third (3) extension of four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approve the extension RFP 2022-06-025 for Library Media, Books, Supplies and Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
As an employer in the State of Texas, the District is required to provide unemployment insurance as mandated by state law.  To accomplish this mandate, the District has exercised its option to procure this service by participating in an Interlocal Agreement with another local agency as defined in Texas Education Code §44.031.   The Texas Association of School Boards (TASB) qualifies as a local government entity under this provision and extends an invitation to school districts to provide this service.  

The total contribution to participate for CFBISD in 2025-2026 is $132,201.
CFBISD has procured unemployment insurance from TASB since 1980.

Recommendation: It is recommended that the Board of Trustees approves the renewal of participation in the interlocal agreement with TASB Risk Management Fund and delegate the authority to negotiate and execute any required contract or agreement documents to the Superintendent or her designee. 

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
This purchase is with John Cook Associates, Inc. to provide maintenance services and repairs to the District’s HVAC systems as needed.  

The District utilizes a local RFP for HVAC Services to procure on-site services same-day response time. Response includes emergency breakdowns to service and/or repair CFBISD’s HVAC units as necessary.  Work shall be done in a timely and orderly manner and all work areas shall be kept free from any safety hazards.  Work areas shall be left clean and as close to original condition as possible. Any work that is required will be cleared by the CFB Director of Facility Services.

Local Maintenance Budgeted Funds from the General Fund will be utilized for this purchase at an estimated cost of $600,000.00.
This purchase is the yearly renewal of the HVAC Services Agreement. The District has been utilizing John Cook Associates, LLC since 2011.

Recommendation: It is recommended that the Board of Trustees approves the renewal of the contract with John Cook Associates for HVAC Services and authorize the Superintendent, or her designee, to execute purchases and/or contracts as needed, in the best interest of the District. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Edmentum is CFBISD’s online learning platform that provides standards-aligned, self-paced courses in core subjects, electives, and career/technical education. It is a key tool for credit recovery, skill remediation, and original credit opportunities, enabling students to stay on track for graduation. With built-in assessments and progress monitoring, Edmentum supports timely interventions that have a significant impact on on-time graduation rates. The current contract is set for renewal in September 2026.

For the 2025-26 school year, Edmentum will continue to be funded centrally using TIMA funds to provide comprehensive concurrent user licenses for all 9-12 campuses at no additional cost to campuses during this transition year. The total contract renewal cost is $115,250.00, which includes platform access for all high school campuses and academic integrity tools. This structure ensures uninterrupted districtwide access and continued support for credit recovery and original credit opportunities.

This renewal contract maintains consistent access to Edmentum’s digital learning platform for grades 9-12. The platform is essential for credit recovery and intervention, providing flexible course delivery across all high school campuses. Annual renewal allows the district to evaluate usage, effectiveness, and campus needs each year while ensuring continuity of services and critical support for student graduation.

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of the Edmentum contract and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This contract provides all property & casualty, commercial & liability insurance for the District.  The insurance policies included are the following:
    Commercial Property                         Cyber Suite
    Commercial Crime                             General Liability
    Commercial Automobile & Liability    Employee Benefits Liability
    Educators’ Legal Liability                   Public Official Bonding
    Foreign Travel                                  Terrorism, Violence & Malicious Acts

Insurance Services are provided by Roach Howard Smith and Barton (RHSB).  The policy covers October 1, 2025, through September 30, 2026, providing $600 million of coverage for the District.  Contract Spend not to exceed $4,500,000.00.

General Budget funds will be utilized for this purchase.
This contract is renewed annually.

Recommendation: It is recommended that the Board of Trustees approve the renewal of Property, Casualty, Commercial, & Liability Insurance for the 2025-2026 school year and authorize the Superintendent or her designee to execute contracts for insurance in the best interest of the District, as presented.