April 3, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

This report includes the following items:

1.    Budget Amendments Year-to-Date as of April 3, 2025
    a.  Proposed Budget Amendments for Official Budgets- none 

2.  Budget Summary Year-to-Date-as of February 28, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    2024-25 Remaining Project Plan
        ii.    2024-25 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of February 28, 2025

4.    Tax Office Reports for the month of February 2025
        a.  Year-to-Date Collection 2024-25 Report for February
        b.  Refunds of over $500 for Board Approval for February  - Yes       

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for February 2025.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from February 1, 2025, through February 28, 2025.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for February 2025 as presented. 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Board Policy DC (LEGAL) states, the District shall employ each classroom teacher, librarian, nurse or school counselor under a probationary contract, a continuing contract or a term contract. Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.  

Recommendation: It is recommended that the Board of Trustees approve the contract recommendations as presented. Contract recommendations list will be provided under separate cover.

Description:  Priority #1: Optimize Engaging and Diverse Learning
TEA requires that the District Superintendent and the local Board of Trustees annually certify that the District has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level as required in the Texas Education Code, Section 28.002.

The District affirms that the qualifications set forth by the State have been met.

Recommendation: It is recommended that the Board of Trustees approve the TEKS Certification as provided.

Description:  Priority #4: Optimize Social and Emotional Health of all Students
To continue the agreement for the Youth & Family Center, the school-based health center at Vivian Field Middle School. The agreement will formalize the provision of school-based physical healthcare and support services for students and their families. The collaboration of CFBISD and Parkland Health utilizes an integrated multidisciplinary team approach to helping students achieve optimal health status to maximize school performance. CFBISD provides the facility, maintenance, utilities, and Parkland Health provides staff, equipment, and supplies and other resources for the operation of the Youth and Family Center at Vivian Field Middle School.

Recommendation: It is recommended that the Board of Trustees approve the Interlocal Agreement between CFBISD and Dallas County Hospital District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
TASB Policy Services has presented Policy Update 124 for the Board's consideration. As per Board Policy BF (LOCAL), it is within the responsibility of the majority of the Board to adopt or amend policies during regular or special meetings. This is provided that adequate advance written notice of the proposed changes has been provided to Board members and the changes have been included on the meeting's agenda.

Recommendation: It is recommended that the Board of Trustees approve TASB Policy Update 124 as presented.

Description:  Priority #4: Optimize Social and Emotional Health of All Students
In May 2023, the Board approved a three (3) year contract to provide the KICKSTART KIDS Martial Arts and Character Development Program serving over 500 students at Barbara Bush MS, Field MS, Perry MS, Polk MS, and Blalack MS. 

Local Budgeted Funds, not to exceed $390,000.00, will be used for this purchase.
The program has been used for several years to help empower youth with core values.  This is the third (3) year of the contract.

Recommendation: It is recommended that the Board of Trustees approve the extension of the contract for Kickstart Kids and to authorize the Superintendent, or her designee, to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
This is an extension of the request for proposal 2022-01-002 which provides for purchases of custom printing services to be utilized throughout the Carrollton-Farmers Branch Independent School District.   Campuses and departments require miscellaneous printing to provide school planners, agendas, assignment notebooks, business cards, stationary, banners and signs.  This is a qualifying bid to approve vendors for use on an as-needed basis. 

Local, State, and Federal Funds will be utilized for this purchase.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the Extension of RFP 2022-01-002 for Custom Printing Services with the recommended vendors and authorize the Superintendent, or her designee to execute purchases and/or contracts in the best interest of the District as presented.

Description:  Priority #5: Optimize All Available Resources
This is an extension of the request for proposal 2022-01-003 which provides for purchases of awards, trophies, and plaques for recognizing student achievements throughout the Carrollton-Farmers Branch Independent School District.   This is a qualifying bid to approve vendors for use on an as-needed basis. 

Local, State, and Federal Funds will be utilized for this purchase.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-01-003 for Awards, Trophies, and Plaques with the recommended vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This is an extension of the request for proposal 2022-01-006 which provides for purchases of various products to promote the District. This bid also includes purchases of uniforms for Security, Maintenance, Custodial, Transportation, Student Nutrition and other areas district-wide to provide additional security by identifying staff.  This is a qualifying bid to approve vendors for use on an as-needed basis. 

Local, State, and Federal Funds will be utilized for this purchase.
This is the third (3) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2022-01-006 for District Campus Apparel and Uniforms with the recommended vendors and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
In April 2023, the Board of Trustees approved a four (4) year lease of copier equipment from Canon USA. The copiers were implemented and distributed to all campuses by September 2023.  This purchase is to extend the purchasing authority for the 3rd year of the lease.  The District is utilizing the DIR-CPO-4437 contract with the State of Texas.  All toner, staples, maintenance and service are provided under the agreement.  The yearly cost of the lease is $532,455.60.  

General Budget Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the extension of equipment and services lease from Canon and to authorize the Superintendent, or her designee, to execute any contract or agreement in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state, and federal funding sources may be utilized for these purchases.
This RFP is ongoing.

Recommendation: It is the recommendation that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State, and Federal funding sources may be used for these purchases.
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent, or her designer, to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This RFP is for fiber maintenance on the constructed 2023 bond funded fiber network. Vero Fiber Networks builds and operates fiber networks, providing internet and data connectivity for schools. Fiber maintenance is needed for reliable communications, fast internet and connectivity, security and data protection, cost efficiency, support for new technologies and minimizing downtime. 
Fiber optic network maintenance is crucial for ensuring the reliable and efficient transmission of data. It involves a range of activities aimed at preventing issues, detecting problems early, and restoring functionality when necessary.   
Key Aspects of Fiber Optic Network Maintenance:
1.    Physical Inspections
2.    Testing
3.    Environmental Monitoring
4.    Emergency Response

Staff, students, and parents will benefit from the approval of this RFP.  

General Budget Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve RFP 2025-01-067 for E-Rate Maintenance Services for the District Owned Fiber Optic Outside Cable Plant to be awarded to VFN Holdings Inc. and authorize the Superintendent or her designee to execute any contract or agreement in the best interest of the District, as presented. 

Description:  Priority #4: Optimize Social & Emotional Health of All Students
This is an exclusive contract which provides the purchase of Student Nutrition Breakfast Carts. Nine (9) submissions were received for this bid and after reviewing pricing and evaluating these vendors, it was decided that Jeans Restaurant Supply was the vendor that was in the best interest of the school district. These carts will benefit students and staff at Turner High School, Newman Smith High School, Creekview High School, Ranchview High School, Field Middle School, Perry Middle School, Blalack Middle School, Polk Middle School, and Bush Middle School. 

Student Nutrition Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve RFP 2024-10-063 Student Nutrition Breakfast Carts to be awarded to Jeans Restaurant Supply and authorize the Superintendent or her designee to execute purchases and/or contract in the best interest of the District, as presented. 

Description:  Priority #5: Optimize All Available Resources
The District is looking to resurface the Natatorium as the plaster is aging and is in dire need of repairs. It is recommended to resurface the pool plaster every 10 -12 years, with 2010 being the last time resurfacing was performed.  The repairs will benefit Athletics, the High School Swim Team, the 4th grade Swim Program, and outside users who use the Natatorium. 

Funds from the 2018 Bond will be utilized for this purchase, seeking approval for a total of $460,472.75. This does not cover the cost of emptying and refilling the pool which will be funded from the utility account as well as maintenance costs for pump company to oversee. 

Recommendation: It is recommended that the Board of Trustees approve the purchase of resurfacing of the Natatorium, to be completed by Sunbelt Pools, and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
The District is looking to replace the elevators at Marie Huie. The current equipment is 35 years old and we are no longer able to get replacement parts for keeping them in service.  We recommend a complete overhaul to meet the current needs of the district. This upgrade will benefit the student and staff at Marie Huie.

Funds from the 2018 Bond will be utilized for this purchase. Seeking an approval of $150,407.00 total.

Recommendation: It is recommended that the Board of Trustees approve the purchase of replacement elevators at Marie Huie, to be completed by Ironsill LLC, and to authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Package #1.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Jackson Construction as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023, Board Meeting, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted
CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Jackson Construction to perform the necessary construction services to renovate several school sites as part of Package #1 in the Bond 2023 initiative.  This approval included the execution of a base agreement between the District and Jackson Construction to provide construction management services for this work. 

On January 16, 2025, the Board approved an amendment to that contract to amend the base contract for the renovation scope at Kent ES, Rainwater ES & Creekview HS.  

Approval of Amendment No. 2 will amend the base contract to establish a preliminary guaranteed maximum price (GMP) for the second and final phase of these renovation projects at $11,866,440.  This GMP includes the renovation scope for Rosemeade ES.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside of the CMAR responsibility.

All available funding sources will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve Amendment No.2 to the base Construction Manager At-Risk Contract #2023-10-050 with Jackson Construction for the final phase of their contracted scope of work on Package #1.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Package #2.

Step 1: Approval of the Construction Delivery Method: The Construction Manager at Risk (CM-R) delivery method was approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Jackson Construction as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023,meeting, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs were negotiated in tandem with District personnel and contracted architects to ensure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Jackson Construction to perform the necessary construction services to renovate several school sites as part of Package #2 in the Bond 2023 initiative.  This approval included the execution of a base agreement between the District and Jackson Construction to provide construction management services for this work. On September 5th, 2024, the Board approved an initial GMP to Jackson Construction’s contract to procure portable units for Blalack MS. On February 6th, 2025, the Board approved a second amendment for the renovation scope at Davis ES & Thompson ES.
 
Approval of Amendment No. 3 will amend the base contract a third and final time, to establish a revised guaranteed maximum price (GMP) for the third phase of these renovation projects as $35,997,627. This work will include the Blalack MS renovations within Construction Package 2.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside of the CMAR responsibility.

Bond 2023 Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve Amendment No.3 to the base Construction Manager At-Risk Contract #2023-10-050 with Jackson Construction for the final phase of their contracted scope of work on Package #2.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
This GMP Amendment is to release the demolition scope at Turner HS as part of Renovation Package 3. This is necessary to begin procuring and preparing for the demolition planned for this summer. This will benefit Turner HS students from ninth to twelfth grade.

Summary:  
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for an initial cost associated with Construction Renovation Package #3.

Step 1: Approval of the Construction Delivery Method: The Construction Manager at Risk (CM-R) delivery method was approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Hill & Wilkinson General Contractors as the most qualified Construction Manager at Risk (CM-R), approved on December 7, 2023, Agenda Item #5.J.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated in tandem with District personnel and contracted architects to ensure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Hill & Wilkinson to provide the necessary construction services for the renovation of several school sites as part of the Bond 2023 initiative.  This approval included the base agreement between the District and Hill & Wilkinson to provide construction management services for the work. This will be the initial GMP amendment to Hill & Wilkinson’s contract to allow early release and procurement of select trades at Turner HS. 

GMP 1 is the sum of $29,611,313.00.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside of the CMAR responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the GMP Amendment 1 to Construction Package 3 for the demolition scope at Turner HS.

Description:  Priority #5: Optimize All Available Resources
This GMP Amendment is to renovate existing space at Ranchview High School to support the Engineering program. This is needed to adapt the space to the specialized tools and curriculum used by this course of study. This will benefit the engineering program students from ninth to twelfth grade.

In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Package #8.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Crossland Construction as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023, meeting, Agenda Item #5.J

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs are negotiated in tandem with District personnel and contracted architects to ensure the best value to the District.

The Board of Trustees approved the selection of Crossland Construction to perform the necessary construction services to renovate several school sites as part of the Bond 2023 initiative.  This approval included the base agreement between the District and Crossland Construction to provide construction management services for the work. On April 2, 2024, the Board approved an initial GMP to Crossland Construction’s contract to complete an early procurement of playgrounds and cooler/freezer units at a select set of elementary schools. On May 2, 2024, the Board approved an amendment to that contract to procure the mechanical equipment and roofing materials for La Villita Elementary School. On September 5th, 2024, the Board approved an amendment to the contract for interior renovations. 

Approval of Amendment No. 4 will amend the base contract a fourth time to establish a guaranteed maximum price (GMP) for the final phase of these renovations project,of $1,701,051.00. 

GMP 1 - 4 totaled a combined sum of $13,608,051.00.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside of the CMAR responsibility.

2023 Bond Funds will be utilized for this purchase.

Recommendation: It is recommended that the Board of Trustees approve GMP Amendment 4 to Construction Package 8 for the Renovation of Existing Classroom Space at Ranchview High School to support the Engineering Program.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Due to severe weather experienced in Dallas and Denton County, which caused power outages, CFBISD ordered emergency closures of the campuses noted below for the safety of students and staff from March 4, 2025, through March 5, 2025. The attached Resolution addresses the need for wage payments for employees who were idled and those who were required to work during emergency closures.

Campus Closures:
Carrollton ES
Davis ES
Furneaux ES
Rainwater ES
Rosemeade ES
Blalack MS
Long MS
Polk MS
Creekview HS
Bea Salazar DEAP

Recommendation: It is recommended that the Board of Trustees approve the Resolution as presented.

Description:  The Board will consider approving revisions to their Board Operating Procedures.