March 6, 2025 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.
This report includes the following items:

1.    Budget Amendments Year-to-Date as of March 6, 2025
    a.  Proposed Budget Amendments for Official Budgets - none 

2.  Budget Summary Year-to-Date-as of January 31, 2025
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    2024-25 Remaining Project Plan
        ii.    2024-25 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of January 31, 2025

4.    Tax Office Reports for the month of January 2025
        a.  Year-to-Date Collection 2024-25 Report for January
        b.  Refunds of over $500 for Board Approval for January - yes    

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for January 31, 2025.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from January 1, 2025 through January 31, 2025.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of January 1, 2025,  through January 31, 2025 as presented. 

Description:  The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended November 30, 2024. 

Recommendation: It is recommended that the Board of Trustees accept the Quarterly Investment Report for the quarter ended November 30, 2024, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Annually, Administrator Contracts are submitted to the Board of Trustees for approval.  Administrators may be on a 1-year, 2-year or 3-year term contract.  Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.  

Recommendation: It is recommended that the Board of Trustees approve the Administrator Contracts as presented.

Description:  This contract, utilized by 39 taxing entities, establishes the framework for administering the May 3, 2025, Joint Election, ensuring cost-sharing, election integrity, and compliance among all participating entities. The Dallas County Elections Department (DCED) will manage ballot processing, polling locations, and legal requirements, while CFBISD retains responsibility for its own election orders and legal documentation. 
Voters will use ES&S ExpressVote Universal Voting Systems for casting ballots. Ballot testing will occur on March 17, 2025. An attorney from Walsh Gallegos will be overseeing the ballot testing on behalf of CFB to ensure the electronic ballot looks the same as the paper ballot.
Early voting will take place from April 21-30, 2025. On Election Day, Saturday, May 3, 2025, the following CFBISD campuses will serve as voting locations: Start Elementary, Blanton Elementary, McCoy Elementary, Field Middle School, and Polk Middle School. The deadline for canvassing the election results is May 12, 2025.

Recommendation: It is recommended that the Board of Trustees approve the Election Services Contract from the Dallas County Election Administrator as presented.

Description:  This contract formalizes the administration of the May 3, 2025, Joint Election, ensuring cost-sharing, election integrity, and compliance among participating entities. The Denton County Elections Administrator will oversee ballot processing, polling locations, election personnel, and legal requirements, while CFBISD remains responsible for its own election orders and legal documentation. 

Voters will use the Hart InterCivic Verity Voting System for casting ballots. Ballot testing will occur on March 14, 2025. The voting locations will be finalized on March 7, 2025.

Early voting will take place from April 21-30, 2025.  The deadline for canvassing the election results is May 12, 2025.

Recommendation: It is recommended that the Board of Trustees approve the Election Services Contract from the Denton County Election Administrator as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
The Administration recommends that the CFBISD Board of Trustees approve arming the following staff members based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted 'good cause exception." Each staff member has completed extensive training and successfully fulfilled all requirements of the Level III Texas Department of Public Safety conversion program. List with the recommended staff members is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approve the listed staff members to be armed, based on House Bill 3 and CFBISD's adopted "good cause exception".

Description:  The CFB Board Governance Subcommittee recommends that Board Policy BDAA(LOCAL) be updated to clarify Board Officer duties.

Recommendation: It is recommended that the Board of Trustees approve the update of Policy BDAA(LOCAL) - Board Officers, as presented.

Description:  The CFB Board Governance Subcommittee recommends that Board Policy EFA (LOCAL) be updated to reflect better alignment with Board Policy EFB.

Recommendation: It is recommended that the Board of Trustees approve the update of Policy EFA(LOCAL) as presented
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-031 provides for outside-contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.  

All local, state and federal funding sources may be used for these purchases.  
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal funding sources may be used for these purchases.
This RFP is ongoing.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, and Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.