November 7, 2024 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s).

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.
This report includes the following items:

1.    Budget Amendments Year-to-Date as of November 7, 2024
    a.  Proposed Budget Amendments for Official Budgets-None 

2.  Budget Summary Year-to-Date-as of September 30, 2024
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan
        ii.    2024-25 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of September 30, 2024

4.    Tax Office Reports for the month of September 2024
        a.  Year-to-Date Collection 2024-25 Report for September
        b.  Refunds of over $500.00 for Board Approval for August- None

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for September 2024, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from September 1 through September 30, 2024.

Recommendation: It is recommended that the Board of Trustees accepts the Purchasing Report for the period of September 2024 as presented. 

Description:  Priority #5: Optimize All Available Resources
Each year after the tax rate is adopted, Texas Tax Code 26.09(e) requires the district Tax Assessor to perform the following:

1)    Calculate the tax imposed on each property included on the appraisal roll
2)    Enter the amount of tax in the appraisal roll
3)    Submit the information to the school board for approval

Approval of the Appraisal Roll constitutes the Taxing Unit’s Tax Roll.  The amount of tax to be collected for the 2024 tax year is $315,743,156.00.

The 2023 annual tax collection reports are attached for submission to the Board of Trustees as required by Section 31.10(b) of the Texas Property Code.

Recommendation: It is recommended that the Board of Trustees approve the tax roll for the 2024 year and approve the reports as presented.

 

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds.  In addition to the quarterly report required by law and signed by the district’s investment officers, a comprehensive report on the investment program and activity shall be presented annually to the Board, per Board Policy CDA (LOCAL). The Annual Investment Report includes the District’s investment transactions required by the PFIA for the year ended August 31, 2024. 

Recommendation: It is recommended that the Board of Trustees accept the Annual Investment Report for the year ended August 31, 2024, as presented.

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The Quarterly Investment Report includes the District’s investment transactions required by the PFIA for the quarter ended August 31, 2024.

Recommendation: It is recommended that the Board of Trustees accepts the Quarterly Investment Report for the quarter ended August 31, 2024, as presented.

Description:  Priority #5: Optimize All Available Resources
To achieve the District’s goal of investment diversification, Carrollton-Farmers Branch ISD will approve the following investment brokers/dealers as authorized investment brokers/dealers for District funds:

1.    Allegiance Bank
2.    Bank of America
3.    BOK Financial
4.    Comerica Bank
5.    Daiwa Capital Markets
6.    East-West Bank
7.    FHN Financial
8.    First Financial Equity Corp.
9.    Goldman, Sachs & Co
10.    Great Pacific Securities
11.    Gulf Coast Educators FCU
12.    HillTop Securities
13.    Independent Bank
14.    Investor's Brokerage of Texas
15.    JP Morgan
16.    KeyBanc Capital Markets
17.    Loop Capital Markets
18.    Mesirow Financial
19.    Mizuho Securities
20.    Morgan Stanley & Co
21.    Multi-Bank Securities
22.    Oppenheimer & Co
23.    Piper Sandler & Co
24.    Plains Capital Bank
25.    Prosperity Bank
26.    Raymond James
27.    RBC Markets
28.    Rice Financial
29.    Siebert Williams Shank
30.    Stifel Financial
31.    StoneX
32.    TD Securities
33.    TexasClass
35.    Truist Securities Inc. (formerly Sun Trust)
36.    UBS Securities
37.    UMB Bank
38.    Veritex Bank
39.    Wells Fargo Securities

Recommendation: It is recommended that the Board of Trustees executes the Resolution to approve certain investment brokers/dealers, as presented.
 

Description:  Priority #5: Optimize All Available Resources
In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds. 

Recommendation: It is recommended that the Board of Trustees executes the Resolution designating Investment Officers for the Carrollton-Farmers Branch Independent School District, as presented.

Description:  Priority #5: Optimize All Available Resources
The Public Funds Investment Act (PFIA) requires the District to review its investment policy at least annually.  The District’s investment policy is defined in Board Policy CDA (LEGAL) "Other Revenue: Investments" and the District’s investment strategies are defined in Board Policy CDA (LOCAL) "Other Revenue: Investments."  

This year, the District does not have any proposed changes.

Recommendation: It is recommended that the Board of Trustees executes the Resolution adopting and reviewing the investment policy of the Carrollton-Farmers Branch Independent School District, as presented. 
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Provide Resolution and Regulation for alternative methods for earning credit through EHDB Credit by Examination with prior instruction and EHDC Credit by Examination without prior instruction. This is an annual renewal.

Recommendation: It is recommended that the Board of Trustees approves the use of the Avant STAMP (Standards-based Language Proficiency) Assessments to Award Credit by Examination for Languages Other Than English, as presented.

Description:  Priority #5: Optimize All Available Resources
In accordance with Board Policy CDA (LEGAL) Other Revenue: Investments, all District investment officers must complete initial and ongoing investment training requirements from board-approved investment training providers. 

The independent sources of instruction relating to investment responsibilities were reviewed by the Audit Committee and are being recommended for approval, as presented in the attached resolution.

Recommendation: It is recommended that the Board of Trustees approves and executes the Resolution approving independent sources of training relating to investment responsibilities, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This purchase is for furniture at multiple campuses for bond renovation projects.  The scope of work will include materials, site preparations and installation.  Equipment and Services will be procured using various vendors from local contracts and cooperatives.  The estimated purchase is not to exceed $2,000,000 and will come from all available funding sources.  

Purchases made under this contract will utilize all available funding sources.

Recommendation: It is recommended that the Board of Trustees approve the purchase of furniture from various District-approved vendors and authorize the Superintendent or her designee to execute purchases and contracts in the District's best interest, as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs.
In alignment with District Priority 2 and in support of the work identified in the 2023 Bond Program, we have completed the third step of a three-step process in negotiating and contracting for a final cost associated with Construction Package #8.

Step 1: Approval of the Construction Delivery Method: The Construction Manager at Risk (CM-R) delivery method was approved at the November 2, 2023, meeting of the Board of Trustees, Agenda Item #5.Y.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected Crossland Construction as the most qualified Construction Manager at Risk (CM-R), approved at the December 7, 2023,meeting of the Board of Trustees, Agenda Item #5.J.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Crossland Construction to perform the necessary construction services to renovate several school sites as part of Package #4 in the Bond 2023 initiative.  This approval included the execution of a base agreement between the District and Crossland Construction to provide construction management services for this work. 
 
Approval of Amendment No. 1 will amend the base contract to establish a preliminary guaranteed maximum price (GMP) for an initial phase of these renovation projects as $3,647,939, while establishing a substantial completion of Summer 2025. This initial phase will include the renovation of special education classrooms and roofing at Blanton Elementary School. A second amendment will be brought back to the Board at a later date for an approval of the costs associated with the remaining work outlined in Package #4. 
Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside of the CMAR 
responsibility.

Bond 2023 Funds will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approves Amendment No.1 to the base Construction Manager At-Risk Contract #2023-10-050 with Crossland Construction for an initial phase of their contracted scope of work on Package #4, as presented.

Description:  Priority #5: Optimize All Available Resources
The Request for Proposal 2022-10-033 provides for administrative and/or educational consultants, along with professional development, to be used throughout the District.  

This is a perpetual RFP and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the best interest of the District.

Local, State and Federal funding sources may be used for these purchases.
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033 for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
This is a non-exclusive contract which provides for supplies, materials and services for the English as a Second Language (ESL) and Bilingual Programs utilized throughout the District.  When items or services are needed, CFBISD staff will request quotes from the awarded vendors and make selections based on the best interest of the District.   

Local, State and Federal Funding Sources will be used for this purchase.
This is the fourth (4) option of four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2020-08-022 for ESL & Bilingual Educational Supplies, Materials, and Services and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District, as presented.

Description:  Priority #5: Optimize All Available Resources
This contract provides for staff professional development and training services utilized throughout the District.  When items or services are needed, CFBISD staff will request quotes from the awarded vendors and purchase the items/services in the best interest of the District.   

Purchases made under this contract will utilize multiple local, state and federal funding sources.

This is the fourth (4) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation: It is recommended that the Board of Trustees approve the extension of RFP 2020-10-024 for District-Wide Professional Development & Training Services and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest, as presented.

Description:  Priority #5: Optimize All Available Resources
The Request for Proposal 2022-10-031 provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and make selections in the District's best interest.  

Purchases made under this contract will utilize multiple local, state, and federal funding sources. 
This RFP is ongoing. 

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031 for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District, as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
The District requested qualifications and proposals in a two-step process for the procurement of Construction Manager at-Risk services for the Farmers Branch Elementary School Replacement. 
 
2023 Bond Funds will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the attached recommended firm for RFQ 2024-09-060 CMAR-2 Step Process - Farmers Branch Elementary School Replacement and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.

Description:  Priority #2: Optimize Facilities, Safety & Security, and Infrastructure to Adapt to Student Needs
The District requested qualifications and proposals in a two-step process for the procurement of Construction Manager at Risk services for the Carrollton Elementary School Replacement.

2023 Bond Funds will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the attached recommended firm for RFQ 2024-09-061 CMAR-2 Step Process - Carrollton Elementary School Replacement and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District, as presented.