March 7, 2024 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.
Summary:  This report includes the following items:

1.    Budget Amendments Year-to-Date as of March 7, 2024
    a.  Proposed Budget Amendments for Official Budgets - none 

2.  Budget Summary Year-to-Date-as of January 31, 2024
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.   2023-24 Remaining Project Plan
        ii.    2023-24 Expenditures
        iii.    Encumbrances
        iv.    Balance w/Encumbrances
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of January 31, 2024

4.    Tax Office Reports for the month of January 2024
        a.  Year-to-Date Collection 2023-24 Report for January
        b.  Refunds of over $500 for Board Approval for January - yes         

Recommendation: It is recommended that the Board of Trustees accept the financial reports for January 31, 2024, as presented.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from January 1, 2024, through January 31, 2024.

Recommendation: It is recommended that the Board of Trustees accept the Purchasing Report for the period of January 1, 2024, through January 31, 2024, as presented. 

Description:  Priority #5: Optimize All Available Resources
Background: The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended November 30, 2023.

Recommendation: It is recommended that the Board of Trustees accepts the Quarterly Investment Report for the Quarter ended November 30, 2023, as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: Annually, Administrator Contracts are submitted to the Board of Trustees for approval.  Administrators may be on a 1-year, 2-year or 3-year term contract.  Provided under separate cover is a list of contracts with the type of contract, length, and year of expiration indicated.  

Recommendation: It is recommended that the Board of Trustees approve the Administrator Contracts as presented.

Description:  Priority #1 - Optimize Engaging and Diverse Learning 
On February 1, 2024, the Board of Trustees passed an order to conduct a Trustee Election on May 4, 2024.

The school district will contract with the Dallas County Elections Administrator to administer many aspects of the election as it relates to CFBISD Dallas County voters. District legal counsel reviews the contract annually.

As the Election Agreement and Contract for Election Services also includes other participating governmental entities, the participants, polling locations, and estimated amounts are subject to change as elections by entities are added or canceled.

Recommendation: It is recommended that the Board of Trustees approve the Election Services Contract with Dallas County for the May 4, 2024 Board of Trustee Election.

Description:  Priority #1 - Optimize Engaging and Diverse Learning 
On February 1, 2024, the Board of Trustees passed an order to conduct a Trustee Election on May 4, 2024.

The school district will contract with the Denton County Elections Administrator to administer many aspects of the election as it relates to CFBISD Denton County voters. District legal counsel reviews the contract annually.

As the Election Agreement and Contract for Election Services also includes other participating governmental entities, the participants, polling locations, and estimated amounts are subject to change as elections by entities are added or canceled.

Recommendation: It is recommended that the Board of Trustees approve the Election Services Contract with Denton County for the May 4, 2024, Board of Trustee Election.

Description:  Priority #1: Optimize Engaging and Diverse Learning
The following SHAC members were appointed to the curriculum review committee at the Sept 14, 2023 meeting: April Hooper-Christenson, Kathy Riojas, Victoria Whitley, Betsy McKinney, Johnathan Wilk and Sylvia Mazuera. Based on SB9, the committee was tasked to review public school instruction and material regarding the prevention of child abuse, family violence, dating violence, and sex trafficking. Parents have to opt in for students to receive instruction on these topics. 
The committee reviewed the curriculum provided by the CFBISD Counseling and Athletic Departments and met on Oct 23, 2023, and February 5, 2024, for discussion and a vote. The curriculum committee recommended that SHAC approve the curriculum as presented in the attachment. SHAC has approved the curriculum and is seeking Board approval.

Recommendation: It is recommended that the Board of Trustees approve the curriculum as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Based on House Bill 3 of the 88th Legislative Session and CFBISD's adopted "good cause exception," staff members listed have completed extensive training and successfully fulfilled all the Level III Texas Department of Public Safety conversion program requirements.  Listed staff members are eligible to be armed upon approval of the Board. 
A list of eligible staff is provided under separate cover.

Recommendation: It is recommended that the Board of Trustees approve the arming of the following staff, as listed, based on House Bill 3 and CFBISD's adopted "good cause exception," as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive contract that provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services, to address various needs throughout the District, which are unknown at this time.  

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary services.  

CFBISD staff will request quotes from the awarded vendors and select based on the District's best interest for the necessary service.  

All local, state, and federal funding sources may be used for these purchases.
This is an ongoing contract in the first of four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031f for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designer to execute purchases and/or contracts within this RFP in the District's best interest as presented.

Description:  Priority #5: Optimize All Available Resources
This is a non-exclusive qualifying bid, which provides for administrative, educational consultants, & professional development.  

This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   

This is a perpetual RFP, and new vendors will be brought to the Board for monthly awards or, as needed, to increase the District’s variety of approved vendors for necessary items and services.  

CFBISD staff will request quotes from the awarded vendors and make a selection in the District's best interest.  

All local, state, and federal funding sources may be used for these purchases.  
This is an ongoing contract in the first of four (4) one-year extensions.

Recommendation: It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033f for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the District's best interest, as presented.
 

Description:  Priority #5: Optimize All Available Resources
Request for Proposals were solicited from qualified local service providers to provide installation and maintenance of a Self-Provisioned Customer-Owned Network or Services Provided over Third-Party Networks.  This project will update and expand the technology infrastructure for Carrollton-Farmers Branch ISD, as passed in the 2023 Bond Program. The RFP was submitted along with an eRate application.  The District will pursue funding for what is eRate eligible.   The District received four responses.  An evaluation committee, along with a specialized independent consultant for fiber infrastructure, met several times to evaluate the providers and review all options to determine the best value to the District.  VFN Holdings (Vero Networks) was selected.  An evaluation tabulation and the awarded proposal are attached.  

2023 Bond and any approved eRate-eligible funding may be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve RFP 2023-08-046 for Self-Provisioned Customer-Owned Fiber or Services Provided over Third-Party Networks- eRate as presented per the attachments and to authorize the Superintendent or her designee to execute purchases or contracts in the District's best interest. 

Description:  Priority #5: Optimize All Available Resources
This purchase is for 300 laptops to replace equipment that is reaching end-of-service life for teachers and staff throughout the District.   Quotes were taken from various contracts to secure the best price and value for the District.  Delcom was the lowest price, utilizing the DIR State of Texas Contract (DIR-TSO-4159).  

Local Technology Budget funds, not to exceed $375,000.00, may be used for this purchase.
This is a one-time purchase.

Recommendation: It is recommended that the Board of Trustees approve the purchase of 300 laptops as presented per the attachments and authorize the Superintendent or her designee to execute purchases or contracts in the District's best interest. 

Description:  Priority #5: Optimize All Available Resources
In May 2022, the Board approved athletic field improvements at Field MS, Perry MS, Creekview HS, Ranchview HS, Smith HS, and Turner HS. Project scope encompassed the design-build installation of lights and bleachers. During the initial permit process, each city (Carrollton, Farmers Branch, and Irving) necessitated several updates, causing delays and included survey revisions, rezoning amendments, and fire code compliance updates. Unplanned expenses surfaced, including civil tie-ins for new concession buildings, fencing, athletic equipment, and irrigation repairs. Adjustments and change orders were introduced, including: 
• Additional concrete pier depths for bleacher pads
• Increased concrete for ADA sidewalks/access
• Retaining walls
• Fencing additions
• Irrigation relocations
• Athletic equipment procurement

2018 Bond Funds, not to exceed $1,800,000.00, will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the purchase to provide for Athletic Field Improvements and to authorize the Superintendent or her designee to execute purchases or contracts in the District's best interest, as presented. 

Description:  Priority #5: Optimize All Available Resources
This purchase is to replace the turf and resurface the track at Standridge Stadium. The last replacement was in 2014. Both are in their tenth year of service. The standard warranty for both was eight years. The District has maintained both and exceeded the projected lifespan by two years. G-Max rating for concussion protocol on the turf has been preserved, but preservation moving forward is limited. The track subsurface has also been maintained and does not need replacement.

2018 Bond funds, at an estimated amount of $543,995.00, will be used for this purchase.

Recommendation: It is recommended that the Board of Trustees approve the purchase to provide for turf and track replacement at Standridge Stadium and authorize the Superintendent or her designee to execute purchases and/or contracts in the District's best interest as presented.