August 3, 2023 at 7:00 PM - Regular Meeting

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: In accordance with Policy FMG (LOCAL), students may be permitted to take out-of-state school-sponsored trips for the following purposes: 

1.    Instructional purposes (field trips and excursions).
2.    Activities of school-sponsored or sanctioned clubs or organizations.
3.    Other sanctioned competitions. 

Recommendation: It is recommended that the Board of Trustees approve the above Out-of-State Travel Request(s) as presented.

Description:  Priority #1: Optimize Diverse and Engaging Learning
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract, and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation: It is recommended that the Board of Trustees approve the employment of these individuals as indicated on the list provided.

Description:  Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.
This report includes the following items:

1.    Budget Amendments Year-to-Date as August 3, 2023
    a.  Proposed Budget Amendments for Official Budgets- None

2.  Budget Summary Year-to-Date as May 31, 2023
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Remaining Project Plan Budget
        ii.    2022-23 Expenditures
        iii.    Balance
        iv.    Percentage of Budget Expended

3.  Outstanding Investments as of May 31, 2023 

4.    Tax Office Reports for the month of May 2023
        a.  Year-to-Date Collection 2022-2023 Report for May
        b.  Refunds of over $500 for Board Approval for May - None

Recommendation: It is recommended that the Board of Trustees accepts the financial reports for May 2023.

Description:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $100,000 that were made from May 1, 2023, through June 30, 2023

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of May 1, 2023, through June 30, 2023, as presented. 

Description:  Priority #5: Optimize All Available Resources
Background: The state of Texas Congress is still in session, and state-certified property values will be available July 25, 2023, but the final tax compression rates will not be available until early August 2023.

State law mandates public notice of the budget and tax rate 10 days prior to the board meeting.  This creates a time constraint. Therefore, more time is needed to properly finalize the property tax values, budget, and tax rate. These circumstances are common during legislative years.

August 17, 2023 will remain on the calendar as a Work/Study Session.

Recommendation:  It is recommended that the Board of Trustees approve moving the Special Budget Meeting from August 17, 2023, to August 24, 2023.
 

Description:  Priority #5: Optimize All Available Resources
Background: The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of 
Trustees a report of investment transactions for all funds. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended May 31, 2023. 

Recommendation: It is recommended that the Board of Trustees approve the quarterly investment report for the quarter ended May 31, 2023.
 

Description:  Priority #5: Optimize All Available Resources
Background: Consider matters pursuant to the Texas Education Code (TEC), Chapter 49, Subchapters A and D, and rules adopted by the Commissioner of Education as authorized by the TEC, 49.006 including authorizing the Board President, Board Secretary and the Superintendent of the Carrollton-Farmers Branch ISD to execute any documents necessary to accomplish the purpose of reducing its local revenue level to a level not to exceed the level established under TEC, 48.257 for the school year for Carrollton-Farmers Branch ISD. 

The District is required to sign and submit a contract that informs the state which option has been chosen to reduce its local revenue level for the 2023-24 school year.  There are five (5) options available to reduce local revenue levels.

Option 1 - Consolidate with another district,
Option 2 - Detach property,
Option 3 - Purchase attendance credits from the state,
Option 4 - Contract to educate nonresident students, and/or 
Option 5 - Consolidate tax bases with another district  

Staff recommends electing Option 3 to achieve the required local revenue level for the 2023-24 school year.

For the 2023-24 school year, we are requesting delegation of contractual authority to obligate the school district under Texas Education Code (TEC) §11.1511(c)(4) to the Superintendent, solely for the purpose of obligating the District under TEC, 48.257 and TEC, Chapter 49, Subchapters A and D, and the rules adopted by the Commissioner of Education as authorized under TEC, 49.006. This includes approval of the Agreement for the Purchase of Attendance Credits. (Netting Chapter 49 Funding)

TEA requires all districts classified as a "Chapter 49 district" to execute an agreement each year.

Recommendation: It is recommended that the Board of Trustees approve authorizing the Board President, Board Secretary, and the Superintendent to execute Chapter 49 documents, including the attached Agreement for the Purchase of Attendance Credits.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Texas Education Agency (TEA) requires districts to request a waiver to provide remote special education homebound services.  Students with a chronic medical condition, weakened immune system, or other significant health conditions may warrant remote homebound instruction.  The need for these services is determined through a Homebound Needs Evaluation endorsed by a licensed physician.

School districts are able to provide special education remote homebound instruction to a student if:
1.    The student’s Admission, Review, Dismissal (ARD) Committee has determined that the remote homebound instruction meets the needs of the student.
2.    The ARD committee has documented the determination in the student’s Individualized Education Plan (IEP).
3.    All other requirements related to the provision of special education homebound instruction are met except face-to-face instruction from the homebound teacher.

Approval of this waiver by the Board of Trustees will allow the identified student(s) to meet their IEP goals as well as generate attendance according to the homebound funding provisions.

Recommendation: It is recommended that the Board of Trustees approve the waiver for Remote Homebound Services for Special Education Students.
 

Description:  Priority #5: Optimize All Available Resources
Background: The District receives donations from various sources including parents, PTA’s, area businesses, and other groups.  Many organizations within the District benefit from donations, such as campuses, student groups, teachers, and classes.  All donations made to the District must be approved by the Board of Trustees.  The attached report summarizes these donations and states the intended purpose of each donation.

The total value of donations for the period January 2023 - July 2023 is $151,652.

Recommendation: It is recommended that the Board of Trustees approve the donations made to the District as presented.
 

Description:  Priority #4: Optimize Social and Emotional Health of All Students
Background: This agreement identifies the key elements of an arrangement between Communities in Schools - Dallas Region, Inc. (CISDR) and specified Carrollton-Farmers Branch schools.  CISDR will place one professional staff on-site at each of the campuses listed in the attachment. CISDR will deliver social and emotional direct program services, risk assessment, and youth development support, as well as coordinate related social services for at-risk students in our schools.  This expense will not exceed $100,000 and will come from the general operating budget.

Recommendation:  It is recommended that the Board of Trustees approve the agreement with Communities in Schools and the CFBISD and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

Description:  Priority #5: Optimize All Available Resources
Background: School districts may designate no more than TEN nonbusiness days within each calendar year for purposes of the PIA. Authority to designate districts’ nonbusiness days is provided solely to the board of trustees. *It is important to note that this change in the calculation of business and nonbusiness days only applies to requests under the Public Information Act and does not apply to any other timeline that includes only District business days.
For the calendar year 2023, the following ten nonbusiness days for consideration of and responses to Public Information Act requests: November 20, 21, and 22 and December 19, 20, 21, 22, 27, 28, and 29.

Recommendation: It is recommended that the Board of Trustees approve/designate for the calendar year 2023 the following ten nonbusiness days for consideration of and responses to Public Information Act requests: November 20, 21, and 22 and December 19, 20, 21, 22, 27, 28, and 29.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board and outlines all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program (JJAEP).  The objective of the program is to help the student achieve behavioral and academic improvement and provide an effective education program.  

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the Dallas County Juvenile Board and authorize the Superintendent or her designee to execute contracts in the best interest of the District as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The agreements between Dallas College and Carrollton-Farmers Branch ISD will allow for the continued operation of dual credit programming and implementation of Pathways in Technology (P-Techs) at comprehensive campuses.  (Creekview High School, Newman Smith High School, Ranchview High School, and R.L. Turner High School) This agreement is for one (1) year, with the option to extend for two (2) subsequent one-year terms. 

Recommendation: It is recommended that the Board of Trustees approve the presented Dual Credit Agreements with Dallas College and authorize the Superintendent or her designee to execute contracts in the best interest of the District.  
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The agreement between Dallas College and Carrollton-Farmers Branch ISD will allow for the continued operation of Early College High School (ECHS) at Brookhaven College.  

Recommendation: It is recommended that the Board of Trustees approve the agreement between Dallas College and Carrollton-Farmers Branch ISD and authorize the Superintendent or her designee to execute contracts in the best interest of the District as presented. 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: These interlocal agreement extensions are for School Resource Officers (SRO) provided by the Cities of Carrollton, Farmers Branch, Irving, and Dallas Police Departments.  The District and the City split the cost of officer salaries to provide protection for our students at CFB campuses.  The expense for the 2023-2024 school year will not exceed $700,000.00 and will be funded from the general operating budget. 

Recommendation:  It is recommended that the Board of Trustees approves the interlocal agreements for School Resource Officers for the 23-24 school year and authorize the Superintendent or her designee to execute contracts in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This item requests approval of 2023-2024 administrator appraisers for the Texas Teacher Evaluation and Support System (T-TESS), the teacher appraisal system approved for the District. All T-TESS appraisers have completed and/or provided evidence of the credentials required to perform the duties and responsibilities of a T-TESS appraiser as required by the Texas Education Agency. In accordance with Board Policy DNA (LEGAL) and DNA (LOCAL), we respectfully submit the comprehensive list of administrators for Board approval as T-TESS appraisers who possess the required credentials to perform the responsibilities of an appraiser within the CFBISD. 

Recommendation: It is recommended that the Board of Trustees approve the comprehensive list of T-Tess Administrative Appraisers as provided.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Board of Trustees has annually approved the administrator and teacher T-TESS Appraisal Calendar. The calendar will outline the timeline for the appraisal process for the 2022-2023 school year.

Recommendation: It is recommended that the Board of Trustees approve the T-TESS Appraisal Calendar as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: Paid Student Meal Pricing:  In an effort to continue to provide nutritious meals to the student population in the most cost-effective way for households, Student Nutrition would like to utilize the PLE exemption and keep paid school meal prices at their current amounts for school year 2023-2024.

Reduced Meal Pricing: Student Nutrition's recommendation is for the 2023-2024 reduced student meal rates to remain the same as the reduced student meal prices for 2022-2023.  Please see the table below for current rates.

Adult Meal Pricing: USDA regulates that adult meal prices must be equal to the free student reimbursement rate plus the rate of USDA Commodity assistance per meal. Charging a la carte pricing to adults and visitors instead of a unitized meal price will meet this requirement and ensure adult meals are not subsidized by the federal program.

Meal Category	Eligibility	Current Price	Proposed Price 2022-2023	Proposed Change
Breakfast	Paid Student	$2.25	$2.25	None
	Reduced Student	$0.00	$0.00	None
	Adult / Guest	$2.75	A LA CARTE	N/A
Lunch	Paid Student	$3.50	$3.50	None
	Reduced Student	$0.00	$0.00	None
	Adult / Guest	$4.00	A LA CARTE	N/A

Recommendation: It is recommended that the Board of Trustees approve the continuation of the current meal pricing for students and adults for the 2023-2024 school year. Additionally, the continuation of the cost elimination of reduced-price meals is also recommended.

 

Description:  Priority #5: Optimize All Available Resources
Background: S. B. No 1566 requires that school districts that allow students to utilize a prepaid meal account to purchase cafeteria meals adopt a grace period policy regarding the use of the meal accounts and have the Board of Trustees approve the terms of this policy. 

In 2022-2023, a grace period with the following charge limits was approved and implemented: 
-    Elementary students: ($17.25) to allow students three (3) breakfast meals ($6.75) and three (3) lunch meals ($10.50) in grades Pre-Kindergarten through 5th grade 
-    Secondary students: ($11.50) to allow students two (2) breakfast meals ($4.50) and two (2) lunch meals ($7.00) in grades 6th through 12th grade.
 
This charge limit is being recommended for continuation in school year 2023-2024, as meal prices are not changing. 

Recommendation:  It is recommended that the Board of Trustees approves the Charge plan as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract for the purchase of custodial equipment and supplies utilized by the Custodial Department throughout the District to maintain cleaning and sanitation.  This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.  Purchases will be funded through the general operating budget.

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2022-05-024 for Custodial Supplies and Equipment and for the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for as-needed purchases of transportation parts to repair or maintain district vehicles.  This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.  Purchases from this contract will come from the general operating budget.

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2021-05-028 for Transportation Parts with the attached vendors and authorize the Superintendent or her designee to execute contracts and purchases as provided in the RFP in the best interest of the District as presented.

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for as-needed purchases of athletic supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District. This is the first (1) extension of four (4) one-year renewal options as specified in the RFP. Purchases from this contract will come from various local, state, and federal funds.  

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2022-04-020 for Athletics Equipment & Supplies with the attached vendors and authorize the Superintendent or her designee to execute contracts and/or purchases as provided in the RFP in the best interest of the District as presented. 

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase is for the renewal of the District’s online Language Proficiency Assessment Committee (LPAC) platform, Ellevation.   According to state law, every student who has a primary language other than English and is identified as an English learner shall be provided a full opportunity to participate in a bilingual or English as a second language program as well as receive accommodations/modifications to master the Texas Essential Knowledge and Skills.  To this end, the District assesses and monitors all students who come indicating that they speak a language other than English.  A robust system is needed to track these students and communicate needs across the campus and District to ensure these accommodations are provided both in the classroom and for essential tests.  Ellevation was chosen in 2020 and is still considered the best value to the District for this purpose.  

The District will procure this renewal through Curriculum Associates, LLC for the 2023-2024 school year via the District’s local contract for Instructional Materials and Teaching Supplies (2021-11-046).   The total estimated for this expense is $100,905.00 and will be purchased using local operating budgeted funds.

Recommendation: It is recommended that the Board of Trustees approve the purchase for renewal of the online LPAC platform - Ellevation and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented. 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
Background: The Board shall establish a local School Health Advisory Council (SHAC) to assist the district in ensuring that local community values are reflected in the district’s health education instruction. The Board shall appoint at least five members to the SHAC. A majority of members must be persons who are parents of students enrolled in the district and who are not employed by the district. One of those members shall serve as chair or co-chair of the SHAC. Education Code 28.004(a).

Recommendation:  It is recommended that the Board of Trustees approves the appointment of members to the 2023-2024 School Health Advisory Council (SHAC) as presented.

Description:  Priorities #5: Optimize All Available Resources
Background: This purchase is for the renewal of the Master Services Agreement between Frontline and CFBISD.    Frontline Education provides licensing for various programs and modules throughout the District.  This agreement is for the 2023-2024 school year and will not exceed 1,200,000.00.  This amount will cover the authorization for any as-needed training, report services, or special programming.  Funding will be from the General Operations Budget. Frontline has been the preferred vendor for CFBISD since 2008.

Recommendation:  It is recommended that the Board of Trustees approve the renewal of the Master Services Agreement with Frontline Technologies with the delegation of authority to execute all required documents to the Superintendent or designee.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: Incident IQ is the software platform the District uses to operate the SOS/Work Order processes and workflow, along with a technology assets tracking function. The District has utilized this platform since 2021 and feels it continues to be the best value to the District.  This is a one (1) year subscription with the option to extend on a yearly basis.  The expense will be $111,556.25 from Incident IQ provided under the TIPS cooperative and funded through the local operating budget. 

Recommendation:  It is recommended that the Board of Trustees approve the renewal of Incident IQ and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase is for Imagine Learning, an online web-based technology tool to assist new incoming students in acquiring language assistance.  Newcomers are able to log in and learn through speaking, writing, reading, and listening, as it is tailored to their individual assessment results and goes at their own pace.  This purchase will be utilized in K-12 throughout CFBISD for Imagine Learning English and at CFBISD High School campuses for Math and K-8 campuses for the Spanish language. This purchase will be funded through local and federal funds under the ESL Bilingual Materials local contract with the District.  The estimated expense will be $152,875.00. The District has used this software since 2021-2022 school year.

Recommendation:  It is recommended that the Board of Trustees approve the renewal of Imagine Learning - Digital Intervention for Newcomers and authorize the Superintendent or her designee to execute purchases and/or contracts in the best interest of the District as presented. 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive service contract that provides catering for the District’s daycare program, Child Development Academy (CDA), for meals and snacks. This agreement requires the vendor to provide meals and snacks at a fixed price, per student, per day with a minimum guarantee of 150 students.  Additional meals and snacks above the minimum are provided for each lunch and each additional snack.  This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.  Funding for purchases made under this agreement will be from the enterprise fund comprised of daycare proceeds.

Recommendation:  It is recommended that the Board of Trustees approve the award of extension RFP 2021-05-025 for Child Daycare Catering with the recommended vendor and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, And Infrastructure to Adapt to Student Needs
Background: The Technology Department is purchasing cyber security software and data protection for the District.   This software will protect against intruders, malware, phishing, and other cyber-attacks.   The procurement of this software will be made from CDW-G and be provided through the Region 10 ESC Cooperative.  The estimated purchase is $175,717.00.  This is a yearly subscription and will be funded using the local operating budget.  

Recommendation:  It is recommended that the Board of Trustees approve the purchase of Cyber Security Software and Data Protection to authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.  

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services, to address various needs throughout the District which are unknown at this time.  This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary services.  CFBISD staff will request quotes from the awarded vendors and select based on the best interest of the District for the service necessary.   This is an ongoing contract and can renew annually for up to four (4) one-year extensions.  All local, state, and federal funding sources may be used for these purchases.  

Recommendation:  It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-031h for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract which provides for grocery products and catering services.  This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based on the best interest of the District.  This is an ongoing contract and can renew annually for up to four (4) one-year extensions.  Funding for these purchases may come from local, state, or federal funds.

Recommendation:  It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-032g for Grocery & Catering Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

Description:  Priority #5: Optimize All Available Resources 
Background: This is a non-exclusive contract that provides for administrative, educational consultants, & professional development. This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based on the best interest of the District.   This is an ongoing contract and can renew annually for up to four (4) one-year extensions.  Funding will come from local, state, or federal sources.

Recommendation:  It is recommended that the Board of Trustees approve the perpetual RFP 2022-10-033g for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a non-exclusive contract that provides for as-needed purchases of Technology Solutions, Products, and Services to be utilized throughout the Carrollton-Farmers Branch Independent School District. This proposal qualifies additional vendors to provide a larger variety of choices for the Technology Program to competitively bid on products and services.  This request for proposal received forty (40) responses, all of which were awarded on an as-needed basis only.  This RFP has the option to extend for four (4) additional one-year extensions.  Purchases made under this RFP will use local, state, and federal funding sources. 

Recommendation:  It is recommended that the Board of Trustees approve RFP 2023-04-042 for Technology Solutions, Products, and Services with the recommended vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a non-exclusive contract that provides for as-needed products and services for the Career and Technical Program, utilized throughout the Carrollton-Farmers Branch Independent School District. The Request for Proposal received forty-eight (48) responses, of which all are qualified. This RFP has the option to extend for four (4) additional one-year extensions.  Purchases made under this RFP will use local, state, and federal funding sources. 

Recommendation: It is recommended that the Board of Trustees approve RFP 2023-06-044 Career Tech Products and Services with the recommended vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract that provides for depository services for the Carrollton-Farmers Branch Independent School District. Section 45.205 of the Texas Education Code states that notices must be mailed to all banks within the boundaries of the District.  Thirty-eight proposals were mailed out, with the District receiving two (2) responses for these services.  The District’s committee evaluated the responses and determined that Wells Fargo should be awarded in the best interest of the District.  The contract is for a term of two (2) years beginning September 1, 2023, and ending August 31, 2025, with an option to extend for two (2) additional two-year terms. 

Recommendation:  It is recommended that the Board of Trustees approve RFP 2023-04-041 for Depository Services with the recommended Bank as attached and to authorize the Superintendent or her designee to execute contracts and renewals within this RFP in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase is to replace band uniforms for Creekview High School.  The District has established a nine-year rotation for the replacement of band uniforms.  Quotes were solicited and received from three major uniform production companies.  After the evaluation, Fred J. Miller was selected and represents the best value to the District.   The total estimated purchase is $117,360 and will utilize general operating budget funds.   The purchase will be made using the TASB Buyboard Cooperative Contract.

Recommendation:  It is recommended that the Board of Trustees approves the purchase of band uniforms for Creekview High School from Fred J. Miller and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #4: Optimize the Social and Emotional Health of All Students
Background: Chapter 37 of the Texas Education Code requires the Board of Trustees to adopt a Student Code of Conduct.  The 2023-2024 CFBISD Student Code of Conduct (SCC) mirrors CFBISD Board Policy. The Student Code of Conduct provides information to parents, students, and administrators regarding standards of conduct, consequences of misconduct, and procedures for administering discipline.

Recommendation: It is recommended that the Board of Trustees approves the 2023-2024 Student Code of Conduct as presented.

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: This purchase is for fencing at Blair, McLaughlin-Strickland, and Stark Elementary Schools.  The scope of work will include materials, site preparation and installation.  Equipment and Services will be procured using various vendors from local contracts and cooperatives.  The estimated purchase will not exceed $600,000 and will come from TIF funding.  

Recommendation:  It is recommended that the Board of Trustees approve the purchase of fencing for Blair, McLaughlin-Strickland, and Stark Elementary Schools from various vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.
 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This Memorandum of Understanding (MOU) is with Carrollton-Farmers Branch ISD and the City of Carrollton and outlines all issues pertinent to the successful operation of a Fire Academy at Creekview High School.  The Fire Academy has been in the planning stage for more than a year.  CFBISD and the City of Carrollton worked collaboratively to develop an exceptional program that will afford CFBISD students the opportunity, upon graduation from CFBISD, to begin a career as a firefighter or a paramedic. 

Recommendation: It is recommended that the Board of Trustees approve the MOU between Carrollton-Farmers Branch ISD and the City of Carrollton and authorize the Superintendent or her designee to execute contracts in the District's best interest as presented.
 

Description:  Description:  Priority #5: Optimize All Available Resources
Background:  Each year, the Texas Association of School Boards invites school boards in Texas to designate one voting delegate and one alternate as representation to the TASB Delegate Assembly held in conjunction with the annual TASA/TASB Conference.

It has been the practice each year for the CFBISD Board of Trustees to designate a voting delegate and alternate using a process of nomination and a majority vote of the Board.

Recommendation:  It is recommended that the Board of Trustees provides a delegate and alternate for the TASA/TASB General Conference.
 

Description:  Priority #5: Optimize All Available Resources
Background: In July, the list of nominated individuals for election to the TASB Board of Directors was distributed to Board Presidents and Superintendents. As stipulated in the TASB Bylaws, the CFBISD Board of Trustees can endorse one nominee for Region 10 Position D.

Recommendation: It is recommended that the Board of Trustees determines whether to endorse one of the candidates listed.