June 1, 2023 at 7:00 PM - Regular Meeting

Description:  Priority #5: Optimize All Available Resources
Background: The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary reports, outstanding investments, and tax office reports.
This report includes the following items:

1.    Budget Amendments Year-to-Date as of June 1, 2023
    a.  Proposed Budget Amendments for Official Budgets-None

2.  Budget Summary Year-to-Date as of April 30, 2023
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Total Project Plan
        ii.    2022-23 Project Plan
        iii.    2022-23 Expenditures
        iv.    Balance
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of April 30, 2023

4.    Tax Office Reports for the month of April 2023
        a.  Year-to-Date Collection 2022-2023 Report for April
        b.  Refunds of over $500 for Board Approval for April - see attached


Recommendation: It is recommended that the Board of Trustees accepts the financial reports for April 2023.

 

Description:  Priority #5: Optimize All Available Resources
Background: The attached report summarizes the purchases valued over $25,000 but not exceeding $100,000 made from April 1, 2023, through April 30, 2023.

Recommendation:  It is recommended that the Board of Trustees accepts the Purchasing Report for the period of April 1, 2023, through April 30, 2023, as presented. 

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The following dates have been recommended for CFBISD School Board Meetings: 

--Eleven regular school board meetings: one each month except in July. The meetings will be held on the first Thursday of the month at 7:00 PM except in January due to the district’s winter break schedule.  The January 2024 meeting will be held on Thursday, January 11, 2024.

--Three work/study sessions: These sessions will give the school board an opportunity to delve more thoroughly into topics to be identified. The dates selected for board work/study meetings are listed below: 

November 9, 2023 
February 15, 2024 
April 11, 2024

A special school board meeting is planned for the purpose of conducting a public hearing regarding the proposed budget for the 2023-2024 school year and adopting said budget on Thursday, August 17, 2023.

A Team of Eight Training is scheduled for September 21, 2023, to meet the statutory requirement of team-building training for the school board members and superintendent. 

Recommendation: It is recommended that the Board of Trustees approve the meeting dates for 2023-2024 as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: In accordance with Texas Education Code Section 44.004, the District must set the date, time and place of a "Public Meeting to Discuss the Budget and Proposed Tax Rate".  At the scheduled meeting, the District must accept public input before adoption of the final budget and tax rates.

This agenda item addresses all items related to the Time, Place and Location of a Public Meeting to Discuss the 2023-2024 Budget and related Proposed Tax Rate. 

Administration proposes the meeting to be held on Thursday, August 17, 2023, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.  

Recommendation:  It is recommended that the Board of Trustees approve /set the date, time, and place of the Public Meeting to Discuss the Budget and Proposed Tax Rate on August 17, 2023, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.
 

Description:  Priority #5: Optimize All Available Resources
Background: In accordance with the Texas Property Tax Code Section 26.04 (c) and (e), the Tax Assessor is designated by the governing body to calculate the no-new-revenue tax rate and the voter-approval tax rate for the unit as well as publish the rates.

Recommendation:  It is recommended that the Board of Trustees approves Anna Brady to calculate the Voter-Approval Rate and No-New-Revenue Tax Rate as well as publish a Notice of Public Meeting to discuss the 2023 - 2024 Budget & Proposed Tax Rate.

 

Description:  Priority #5: Optimize All Available Resources
Background: In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds.  Patti Espinosa and Larry Guerra will remain in place.

Recommendation:  It is recommended that the Board of Trustees approves/executes the Resolution Designating Investment Officers for the Carrollton-Farmers Branch Independent School District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: RBC Capital Markets is the recommended vendor to provide financial advisory services to Carrollton-Farmers Branch ISD.

Recommendation: It is recommended that the Board of Trustees approves the Municipal Advisor Agreement with RBC Capital Markets for financial advisory services as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: The  Carrollton-Farmers Branch Independent School District (CFBISD) District of Innovation (DOI) Plan expires at the conclusion of the 2022-2023 school year. 
We have the opportunity to renew the DOI plan, effective for the next five years, with the added flexibility to amend it as necessary throughout this period. By renewing our DOI status, we can continue to benefit from the various strategies and practices that are typically afforded only to charter schools.

Recommendation: It is recommended that the Board of Trustees approves the renewal of the District of Innovation Plan as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:  The objective is to increase enrichment opportunities for students participating in after-school programs and expand services so that there are no waitlists for students who want to participate. The YMCA will provide after-school services Monday-Friday from school dismissal until 6:30 PM. The YMCA will serve seven (7) elementary campuses. 

Recommendation:  It is recommended that the Board of Trustees approves the Program Services Agreement with the YMCA of Metropolitan Dallas to provide after-school services for seven (7) CFBISD elementary campuses.


 

Description:  Priority #5: Optimize All Available Resources
Background: In accordance with Board Policy CNA (LOCAL), for the District to apply for the additional transportation allotment provided by the State, the Board must adopt a resolution to identify the hazardous or high-risk areas in which transportation shall be provided. This is for students who live within two miles of a school campus but receive transportation because of hazardous traffic conditions.
The Board of Trustees must adopt a revised resolution when necessary to accurately reflect changes to the conditions.

Recommendation: It is the recommendation that the Board of Trustees adopt the resolution as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is an exclusive service contract that provides for services from the Region 10 Education Service Center (ESC) throughout Carrollton-Farmers Branch ISD.  Utilization of these contracts will benefit students and staff of CFBISD, as they include support of the following departments, Counselors, Library/Media Services, Technology, Assessment & Accountability, Migrant Students, PEIMS Support, ESL-Reading Support, and other programs. 

The estimated cost for these contracts for 2023-2024 is not to exceed $200,000.00.

Recommendation: It is recommended that the Board of Trustees approves the purchase of e-Contracts from Region 10 ESC for 2023-2024 and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase will be for the AVID (Advancement Via Individual Determination) yearly contract which includes memberships, AVID weekly online, and online curriculum for 20 campuses. (Creekview HS, Early College HS, Newman Smith HS, RL Turner HS, Ranchview HS, Blalack MS, Bush MS, Field MS, Long MS, Perry MS, Polk MS, Central ES, Davis ES, Farmers Branch ES, Furneaux ES, McKamy ES, McWhorter ES, McCoy ES, Sheffield ES, and Thompson ES).  AVID is an organization that assists schools with equitable, student-centered approaches and provides scaffolded support to encourage college and career readiness and success.  AVID Excel will be offered at Bush Middle School for the 2023-2024 school year.  AVID Excel is a class that focuses on language acquisition for multilingual learners.

This purchase will be made from AVID Center as a sole source purchase with an estimated spend of $100,497.00.

Recommendation: It is recommended that the Board of Trustees approves the purchase of AVID Memberships, Weekly Online, and Curriculum and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Microsoft Education Enrollment Solution (EES) licensing agreement allows the District to bundle multiple Microsoft products into a single annual fee.  The list of products includes Office Suites, Windows Operating Systems, software for email protection, software deployment, and Minecraft for all students.  CFBISD students and staff will have the ability to use Office on their personal devices at no cost.  This is a yearly agreement ending on June 30, 2024.  The District will utilize the Texas Department of Information Systems (DIR-TSO-4092) contract for this purchase with SHI-G as the awarded vendor in the amount of $239,909.05.  

Recommendation:  It is recommended that the Board of Trustees approves the purchase of Microsoft EES Licensing Agreement Renewal and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 



 

Description:  Priority #5: Optimize All Available Resources
Background: This purchase is for Excess Worker’s Compensation Insurance to financially protect the self-insured employer from claims that exceed the designated dollar limit, which for CFBISD is $600,000.   Renewal quotes were received from Brown & Brown for this policy.  The quotes were good for a two (2) year term.  This is the second (2) year of that term. The District is utilizing the Choice Partners cooperative for this purchase in the amount of $159,747.00.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of Excess Worker’s Compensation Insurance and authorize the Superintendent or her designee to execute renewals and contracts in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase provides tuition for special education students with auditory impairment to receive services from the Dallas Regional Day School Program for the Deaf (DRDSPD). These services were provided through a previously approved shared services agreement (SSA) between the District and DRDSPD.   Under this agreement, students identified with auditory impairment attend the regional day school program on a part or full-time basis.  Full-time students are transported to DRDSPD, while other students receive itinerant deaf education services on a part-time basis on Carrollton-Farmers Branch campuses.  This agreement provides services to not-yet-school-age children as well. These services may increase or decrease due to in-district or out-of-district transfers.

For the 2023-2024 school year, the projected cost for services is estimated not to exceed $275,000.00.

Recommendation:  It is recommended that the Board of Trustees approves the renewal purchase of the Shared Services for Dallas Regional Day School Program for the Deaf and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: Gaggle is a safety management system that integrates with Google to provide cyber-monitoring for Google Apps in Education. Learning to use email in a professional manner is one of the technology Texas Essential Knowledge and Skills (TEKS) that prepares students for a global workforce environment.  Gaggle aids in making the cyber environment safe for student use.

This purchase provides a safe communication/collaboration environment for students. Gaggle provides 24-hour human monitoring for cyber-bullying and monitoring of inappropriate access to sites and images, allowing district personnel to intervene and address digital citizenship and ethics.

This is a yearly agreement ending on June 30, 2024.  The District will utilize the TIPS Cooperative (200105) contract for this purchase in the amount of $115,200.00.  

Recommendation: It is recommended that the Board of Trustees approves the renewal purchase of Gaggle for the Safety Management of Google and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is an exclusive contract that provides a Learning Management System for CFBISD Instructional Staff.  A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting, and delivery of electronic educational courses.  This LMS allows teachers to become facilitators and orchestrators of learning while encouraging students to become engaged with and own their learning.  Most university systems use a LMS. Therefore, this is another step for our students to prepare for college.

This is a yearly agreement ending on June 30, 2024, for Canvas by Instructure.  The District will utilize the OMNIA/Region 4 ESC (R201402) contract for this purchase in the amount of $203,921.67.  

Recommendation: It is recommended that the Board of Trustees approve the renewal purchase of Canvas for the Learning Management System and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented. 


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This contract is a one-year license agreement with the Northwest Evaluation Association (NWEA).
Measures of Academic Progress (MAP) tests are online assessments administered three times a year: fall, winter, and spring.  Comparative data is used to provide feedback on where a student is on the learning continuum and provide guidance to teachers to inform instructional decisions. Student scores are based on the rate of academic growth related to the prior MAP performance in three content areas: Reading, Math, and Science. Campus and district personnel use MAP reports to inform students, parents, and teachers on performance trends through grade level measures as well as to set goals for Campus and District Improvement Plans for grades K-12. 

This is an annual subscription agreement (September 1, 2023 - August 31, 2024) and renewable each year as funds are available and the need remains.  The District will utilize the EPCNT contract for the purchase with an estimated spend of $354,008.75.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of the Renewal of MAP from NWEA and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented.


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a non-exclusive purchase providing digital library resources throughout the Carrollton-Farmers Branch ISD for K-12.  The digital library resources are selected to provide our students with a wide range of educational materials for appropriate grade levels.  They include online encyclopedias, digital periodicals, databases for social studies, maps, databases for biographies, educational video streaming, etc.  These resources are available to students on a 24/7 basis.   

This is a yearly subscription from various vendors across multiple contracts and cooperatives.   The overall cost is estimated at $170,000.00

Recommendation:  It is recommended that the Board of Trustees approves the purchase of Digital Library Resources and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented.


 

Description:  Priority #5: Optimize All Available Resources
Background: New Audio/Visual equipment was procured under a Construction Manager At Risk (CMAR) as part of the Creekview Renovation 2018 Bond Project.  This equipment needs to be installed by a qualified vendor.    The installation services will be purchased by using various vendors from local and/or state contracts and cooperatives.  The estimated purchase is not to exceed $200,000.  

Recommendation:  It is recommended that the Board of Trustees approves the purchase of the Installation Services from various vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This purchase is for vape sensors to be installed at the secondary campuses.  The sensors will work in conjunction with CFBISD’s camera security system. The District will utilize the State of Texas DIR contract for the purchase.  The estimated purchase is not to exceed $120,000.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of Vape Sensors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is for the purchase and installation of critical commercial kitchen equipment such as steamers, ovens, dish machines, etc. at McCoy, Furneaux, Rosemeade, and Country Place Elementary Schools.  This equipment has reached the end of its useful life and needs replacement.   The procurement will be made using various vendors from local contracts and cooperatives.  The estimated purchase is not to exceed $850,000.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the Kitchen Equipment Replacements from various vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: College Board provides CFBISD with standardized tests by specific Advanced Placement (AP) content each May and preliminary SAT assessments for students in grades 10-12 in October. Qualifying scores on AP exams allow students comparable course college credit. PSAT/NMSQT scores for 11th graders qualify students for National Merit Scholarships and recognition opportunities.

The College Board’s Early Participation Program is an initiative to support the involvement of high school students in the college-going process. Students are connected to colleges, scholarship providers, and
recommendations for AP subject area enrollment based on test scores and survey responses. Annual reports by this vendor for AP, PSAT, and SAT student performance provide feedback for campus and district instructional improvement. Scores on the AP, TSIA 2.0 (Accuplacer), PSAT, and SAT exams provide college readiness benchmarks to CFBISD students, parents, and staff. 

The estimated number of exams for the 2023-24 school year is 5,900. The overall cost is estimated at $138,075.78. The District will utilize the EPCNT contract for this purchase. 

Recommendation: It is recommended that the Board of Trustees approves the purchase of College Board Services and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented.


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: The Eduphoria! Suite Subscription is software for the reporting and analysis of student performance on local, state, and national assessments in grades K-12 through the AWARE data dashboard program. The software suite also includes a tool to record teacher/principal appraisals in the STRIVE module.
Additional supporting features to the Eduphoria! Suite Subscription includes direct database access, Lead4ward subscription, and Axiom upgrade subscription services.

This is an annual web-based subscription agreement (September 1, 2023 - August 31, 2024) and renewable each year as funds are available and the need remains.  The estimated spend is $167,215.00.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of the renewal for Eduphoria! and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented.


 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: Newsela is a resource for grades 6-12 that helps teachers know their students by name and need by supporting secondary students' nonfiction literacy with high-interest articles and subject-specific reading. Teachers use Newsela to supplement instruction in all core subject areas as well as in advisory and elective classes.  Additionally, much of the Newsela content is available in Spanish, making this an excellent tool for Spanish speakers or Spanish-language students, as well as for Spanish-speaking English language learners (ELLs). 
This is a yearly subscription with an estimated spend of $220,800.00.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of Newsela for Curriculum Resources for Secondary Campuses and authorize the Superintendent or her designee to execute purchases, renewals, and contracts in the best interest of the District as presented.
 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: Additional parking is needed for the Nancy Watten Technology and Event Center.  Design Services have been contracted through the Civil Engineers, Teague, Nall, and Perkins.  This purchase is for the contractor services to complete the work.  The scope will include a demo of the existing site, site grading, and drainage, electrical infrastructure as needed, surfacing for parking, and striping.    Services will be procured using JOC contracts with various vendors from local contracts and cooperatives.  The estimated purchase is not to exceed $550,000.  

Recommendation: It is recommended that the Board of Trustees approves the purchase of additional parking for the Nancy Watten Technology and Event Center, utilizing JOC contracts from various vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to Adapt to Student Needs
Background: This purchase is for the replacement of the current exterior playground layouts at Blair, McLaughlin-Strickland, and Stark Elementary Schools.  The scope of work will include the demo of old equipment, site preparations, new playground equipment, and turf installations.    Equipment and Services will be procured using various vendors from local contracts and cooperatives.  The estimated purchase is not to exceed $2,163,903.

Recommendation: It is recommended that the Board of Trustees approves the purchase of playgrounds for Blair, McLaughlin-Strickland, and Stark Elementary Schools from various vendors and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This purchase is for paint and carpet, including installation, to refresh the Bush Middle School Campus.   The District will utilize various vendors from local contracts and cooperatives for the purchase not to exceed $1,200,000.00.

Recommendation:  It is recommended that the Board of Trustees approves the purchase of paint & carpet and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This purchase is for the completion of the athletic improvements with a four (4) lane track and an artificial turf field at Perry Middle School.  The District will utilize various vendors from local contracts and cooperatives for the purchase not to exceed $2,573,472.

Recommendation: It is recommended that the Board of Trustees approves the purchase of the track and field for Perry Middle School and authorize the Superintendent or her designee to execute purchases and contracts in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive contract that provides for outside contracted services, such as maintenance and operational vendors needed to make repairs, as well as other contracted services, to address various needs throughout the District which are unknown at this time.  This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary services.  CFBISD staff will request quotes from the awarded vendors and select based on the best interest of the District for the service necessary.   This is an ongoing contract and can renew annually for up to four (4) one-year extensions. 

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-031g for Outside Contracted Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a non-exclusive contract that provides for grocery products and catering services.  This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based on the best interest of the District.  This is an ongoing contract and can renew annually for up to four (4) one-year extensions. 

Recommendation: It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-032f for Grocery & Catering Services with the attached vendors and to authorize the Superintendent or her designee to execute purchases and/or contracts within this RFP in the best interest of the District as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a non-exclusive contract that provides for administrative, educational consultants, & professional development.  This contract will supplement the existing contract and eventually replace it, putting it on a five (5) year cycle for renewal.  This contract will approve vendors needed to be used throughout the District for various events.   This is a perpetual RFP that will be awarded monthly, as needed, to increase the District’s variety of approved vendors for necessary items and services.  CFBISD staff will request quotes from the awarded vendors and make a selection based on the best interest of the District.   This is an ongoing contract and can renew annually for up to four (4) one-year extensions. 

Recommendation:  It is recommended that the Board of Trustees approves the perpetual RFP 2022-10-033f for Administrative, Educational Consultants, & Professional Development Services with the attached vendors and authorize the Superintendent or her designee to execute purchases and/or contracts within the RFP in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract that provides milk and dairy products for the Student Nutrition Program throughout Carrollton-Farmers Branch Independent School District.  This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2022-08-027 for Student Nutrition Milk and Dairy with the attached vendor(s) and authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the best interest of the District as presented. 

 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract that provides kitchen sanitation services and supplies for the Student Nutrition Program throughout Carrollton-Farmers Branch Independent School District.  This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFP 2022-08-028 for Student Nutrition Kitchen Sanitation Services and Supplies with the attached vendor(s) and authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the best interest of the District as presented. 

 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract that provides for solid waste and recycling throughout Carrollton-Farmers Branch Independent School District.  This is the first (1) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2022-04-019 for Solid Waste and Recycling with the attached vendor(s) and authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the best interest of the District as presented. 

 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract that provides for the Child Nutrition Program mainline groceries, bread, paper products and other related materials throughout the Carrollton-Farmers Branch Independent School District.  This is the second (2) extension of four (4) one-year renewal options as specified in the RFP.

Recommendation:  It is recommended that the Board of Trustees approve the extension of RFP 2021-03-019 for Child Nutrition Mainline Groceries, Bread, Ice Cream, Paper Products and other Related Materials with the attached vendor(s) and to authorize the Superintendent or her designee to execute renewals and purchases as provided in the RFP in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: This is an exclusive contract to perform the external auditing services of the financial transactions and procedures for fiscal year 2023 and to develop the annual comprehensive financial report (ACFR).   This is the second (2) extension of four (4) one-year renewal options as specified in the RFQ.

Recommendation:  It is recommended that the Board of Trustees approves the extension of RFQ 2021-02-012 for External Financial Audit Services with Whitley Penn, LLP and authorize the Superintendent or her designee to execute the contract and purchase services as provided in the RFQ in the best interest of the District as presented. 

 

Description:  Priority #5: Optimize All Available Resources
Background: This is a non-exclusive professional contract that provides for the selection of Architectural Services in conjunction with the 2023 Bond Program and other projects as needed and assigned by the District.  The process utilized to select architectural firms falls under the Professional Services Procurement Act (Texas Government Code §2254) and is based on demonstrated competence and qualifications to perform the services.   District Administration determined, based on the number and variety of projects to be assigned, that a pool of multiple firms would best serve the District. 

Recommendation: It is recommended that the Board of Trustees approves the RFQ 2023-05-043 for Architectural Services with the attached firms and authorize the Superintendent or her designee to assign projects under this RFQ and to execute contracts in the best interest of the District as presented.

 

Description:  Priority #5: Optimize All Available Resources
Background: Stakeholder input regarding budget priorities has been gathered at multiple venues, including  Board of Trustee Work Study meetings,  Staff meetings, and regular Board of Trustee meetings.

A competitive compensation plan has been identified as a District top priority. Information will be presented related to the proposed compensation plan for 2023-2024.

Compensation considerations for 2023-2024 are:
New Hire Salary Schedule;
Stipend and Supplemental Pay Schedule;
Supplemental Stipend for Bus Drivers and Monitors; and
Years of Service Supplemental.

Recommendation: It is recommended that the Board of Trustees considers authorizing and approving the related New HIre Pay Schedule and Pay Grades, pay increases for eligible staff, Stipend and Supplemental Pay Schedule, Supplemental Stipend for Bus Drivers and Monitors, and Years of Service Supplemental payment as presented.

 

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: For the 2023-2024 school year, each Board member will serve as an ex-officio member on six different committees.  Below are descriptions of the committees and the Board member serving.  Dates and times will be sent to the individual Board member for the committee they will serve.

• The 2023 Bond/Construction Committee - The role of the committee is to monitor the construction of the 2023 Bond to provide feedback and recommendations to the Board of Trustees.  One board member will serve. 
• School Health and Advisory Council (SHAC) - SHAC is a diverse, collaborative body that may advise the District through the evaluation of health education curriculum, suggest opportunities to implement wellness activities, and confirm funds allocated to school health are spent wisely. The SHAC will assist the District to ensure that local community values are reflected in health education instruction.  One board member will serve.  
• Education Foundation - The mission of the Education Foundation is to enrich educational opportunities in the schools of the Carrollton-Farmers Branch ISD.  Funds are raised to provide students and teachers with scholarships and grants.  One board member will serve.  
• Safety and Security Committee - Senate Bill 11 requires each Texas school district to establish a school safety and security committee.  The committee’s primary responsibility is to assist in the development and implementation of the district’s all-hazards emergency operations plan and ensure that all state laws are followed.  This committee requires two board members, one of which must be the board president.   
• District Site Based Decision Making Committee (DIC) -  The District Improvement Council (DIC) supports the mission/vision of CFBISD and provides feedback and recommendations to the Superintendent.  The committee is comprised of professional staff, parents, business members, and the community.  One board member will serve.  
• Equality and Equity Task Force (EETF) -  This committee works alongside many District teams.  The goal is to ensure all students have access to the programs and opportunities offered in CFBISD and the support necessary for success. One board member will serve.                                  

Recommendation: It is recommended that the Board of Trustees accept  the appointments made by the Board President be approved as presented.