August 18, 2022 at 6:00 PM - Special Called Meeting

Description:  Priority #5: Optimize All Available Resources
Background: Sections 44.002 through 44.006 of the Texas Education Code establish the legal basis for budget development in Texas School districts.  The President of the Board of Trustees must call a public meeting of the Board of Trustees, giving ten (10) days public notice in a newspaper, for the adoption of the district budget.  Any taxpayer in the district may be present and participate in the meeting.  

Larry Guerra will provide a report to the Board summarizing the final budget information.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve to conduct a public meeting and allow any taxpayer in the district to participate in the meeting.

Description:  Priority 5: Optimize All Available Resources
Background: This report includes the following items:
1.    Budget Amendments Year-to-Date as of August 18, 2022
    a.  Proposed Budget Amendments for Official Budgets

2.  Budget Summary Year-to-Date as of June 30, 2022
        a.  Unaudited Revenue Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Realized to-date Revenue
        iv.    Unrealized Revenue
        v.    Percentage Revenue Realized
        b.  Unaudited Expenditure Summary including:
        i.    Adopted Budget
        ii.    Current Amended Budget
        iii.    Cumulative to-date Expenditures
        iv.    Unencumbered Balance
        v.    Percentage of Budget Expended for the following funds:
                1.  General Funds
                2.  Special Revenue Funds
                3.  Debt Service Funds
                4.  Capital Projects Funds
        c.  Construction Summary including:
        i.    Total Project Plan
        ii.    2021-22 Project Plan
        iii.    2021-22 Expenditures
        iv.    Balance
        v.    Percentage of Budget Expended

3.  Outstanding Investments as of June 30, 2022

4.    Tax Office Reports for the month of June 2022
        a.  Year-to-Date Collection 2021-2022 Report for June
        b.  Refunds of over $500 for Board Approval for June - None

5. Federal Grant Applications as of June 30, 2022 - None

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Financial Report as presented.

Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: This is a purchase of restorative books from vendor QEP Books. These books are needed to help teach Administrators and Instructors techniques that will help with restorative practices. Teachers using the helpful information provided in these books will benefit students at all grade levels. 

The purchase from QEP Books will be made using disproportionality funds and is estimated to total $124,250.00 and will be made using CFBISD contract RFP 2021-11-046 Instructional Supplies and Teaching Material as identified on the attached tabulation.

This is a one-time purchase of restorative books needed for the 2022-2023 school year.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the ratification of the Purchase of Restorative Books for the 2022-2023 school year with the recommended vendor and to authorize the Superintendent, or his designee, to execute any contract or agreement required.

Description:  Priority #5: Optimize All Available Resources
Background: The adopted budget provides authority to expend funds for the purposes indicated in accordance with state law, Board Policy, and the District’s approved purchasing procedures.

Public funds of the District may not be spent in any manner other than as provided for in the budget adopted by the Board of Trustees, but the Board may amend a budget or adopt a supplementary emergency budget to cover necessary unforeseen expenses. Texas Education Code 44.006(a)

Each year in August, the Business Office performs a final review of estimated expenditures and proposes a final budget amendment for Board consideration and approval.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the 2021-2022 Final Budget Amendment Report as presented.
 

Description:  Priority #5: Optimize All Available Resources
Background: The District has met all notice requirements as prescribed in Texas Education Code Sections 44.004 and 44.0041. On August 18, 2022, the District held a meeting at which the public had an opportunity for comment.

The Board of Trustees, at a meeting called for that purpose, shall adopt a budget to cover all expenditures for the school district for the next succeeding fiscal year for the following funds:

•    Maintenance and Operations;
•    Debt Service; and
•    Food Service.

The Maintenance and Operations (General Fund) results in a surplus of $500K. The Debt Service and Student Nutrition budgets both result in balanced budgets. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves and executes the resolution adopting the 2022-2023 budget.
 

Description:  Priority #5: Optimize All Available Resources
Background: The District has met all notice requirements as prescribed in Texas Education Code Section 44.004 and 44.0041.  On August 18, 2022, the District held a meeting at which the public had an opportunity to comment.

The proposed Resolution sets the 2022 tax rate in 2 component parts:

     Maintenance and Operations (M&O) tax rate of $0.94290
     Interest and Sinking (I&S) tax rate of $0.20000


This vote will be recorded listing those voting for and against this Resolution. 

Even though this is an actual drop of the total tax rate from $1.20125 last year to $1.14290 (a reduction of .05835 pennies), any motion to adopt must use the following language: "I move that the property tax rate be increased by the adoption of a tax rate of $1.14290, which is effectively an 8.7% increase in the tax rate, with said tax rate consisting of a tax rate of $0.94290 for M&O and $.2000 for Debt Service."

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees adopts the tax rate and executes the resolution setting the tax rate for tax year 2022.