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May 6, 2021 at 7:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER
1.A. Moment of Reflection and Pledge of Allegiance
1.B. Welcome Visitors
2. SPECIAL PRESENTATIONS AND RECOGNITIONS
2.A. Student Recognitions
2.B. Teachers of the Nine Weeks
2.B.(1) Perry Middle School - Caitlin Fry
2.B.(2) Polk Middle School - Lizette Belmonte
2.B.(3) Creekview High School - Amber Cottingham
2.B.(4) Early College High School - Gina Whitehead
2.B.(5) Ranchview High School - Chris Wilkins
2.B.(6) Newman Smith High School - Abby Kraemer
2.B.(7) R.L. Turner High School - Juan Gomez
2.B.(8) Grimes Education Center - Susan Stout
2.B.(9) Bea Salazar Education Center - Paula Brown
2.C. Employee of the Nine Weeks
2.C.(1) Facilities - Donna Cox, Transportation Supervisor
2.C.(2) Student Nutrition - Marinda Gutierrez, Cafeteria Manager RL Turner HS
2.C.(3) Paraprofessional/Clerical - Denise Garcia, Principal's Secretary Landry Elementary
2.C.(4) Professional/Certified - Janet Vellutato, Title I Instuctional Literacy Coach
2.D. District Announcements
2.D.(1) Superintendent's Report
2.D.(2) Update from PTA
3. AUDIENCE FOR GUESTS
4. CONSENT AGENDA
4.A. Consider/Approve Election of Personnel
Description:  Priority #1: Optimize Diverse and Engaging Learning
Background:
The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses under a probationary or term contract and other designated employees. The purpose of this agenda item is to facilitate Board approval of these contracts

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the employment of these individuals as indicated on the attached list.
Attachments: (1)
4.B. Consider/Approve Financial Reports
Description:  Priority #5: Optimize All Available Resources
Background:
The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year to date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for March 2021
Attachments: (1)
4.C. Consider/Approve Purchasing Report for the Period of March 1, 2021 Through March 31, 2021
Description:  Priority #5: Optimize All Available Resources
Background:
 The attached report is a summary of the purchases valued over $25,000, but not exceeding $50,000 that have been made from March 1, 2021 through March 31, 2021.

Funds included in the Purchasing Report

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Purchasing Report as submitted.
Attachments: (1)
4.D. Consider/Approve Quarterly Investment Report for the Period Ending February 28, 2021
Description:  Priority #5: Optimize All Available Resources
Background: 
The Public Funds Investment Act ("PFIA") under Government Code, Chapter 2256: Public Funds Investment requires that each district, not less than quarterly, prepare and submit to the Board of Trustees a report of investment transactions for all funds. The Quarterly Investment Report includes the District’s investment transactions required by the PFIA for the quarter ended February 28, 2021

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Quarterly Investment Report for the quarter ended February 28, 2021.
Attachments: (1)
4.E. Repeal and Readoption of All Previously Adopted (LOCAL) Policies, Including Changes as Prepared by TASB Policy Service.
Description:  Priority #5: Optimize All Available Resources 
Background: 
Due to CFBISD readopting the Localized Policy Manual in its entirety, the Board of Trustees will need to affirm changes to (LOCAL) policies resulting from the Policy Review Session completed on November 11, 2020 as well as any unchanged (LOCAL) policies. 
(LOCAL) Policy Action List
Adoption:

AB(LOCAL): DISTRICT NAME
AE(LOCAL): EDUCATIONAL PHILOSOPHY
AF(LOCAL): INNOVATION DISTRICTS
BBB(LOCAL): BOARD MEMBERS - ELECTIONS
BBD(LOCAL): BOARD MEMBERS - TRAINING AND ORIENTATION
BBE(LOCAL): BOARD MEMBERS - AUTHORITY
BBF(LOCAL): BOARD MEMBERS - ETHICS
BBFA(LOCAL): ETHICS - CONFLICT OF INTEREST DISCLOSURES
BBG(LOCAL): BOARD MEMBERS - COMPENSATION AND EXPENSES
BBI(LOCAL): BOARD MEMBERS - TECHNOLOGY RESOURCES AND ELECTRONIC COMMUNICATIONS
BDAA(LOCAL): OFFICERS AND OFFICIALS - DUTIES AND REQUIREMENTS OF BOARD OFFICERS
BDAE(LOCAL): OFFICERS AND OFFICIALS - DUTIES AND REQUIREMENTS OF DEPOSITORY
BDB(LOCAL): BOARD INTERNAL ORGANIZATION - INTERNAL COMMITTEES
BDD(LOCAL): BOARD INTERNAL ORGANIZATION - ATTORNEY
BE(LOCAL): BOARD MEETINGS
BED(LOCAL): BOARD MEETINGS - PUBLIC PARTICIPATION
BF(LOCAL): BOARD POLICIES
BJA(LOCAL): SUPERINTENDENT - QUALIFICATIONS AND DUTIES
BJCD(LOCAL): SUPERINTENDENT - EVALUATION
BJCF(LOCAL): SUPERINTENDENT - NONRENEWAL
BP(LOCAL): ADMINISTRATIVE REGULATIONS
BQ(LOCAL): PLANNING AND DECISION-MAKING PROCESS
BQA(LOCAL): PLANNING AND DECISION-MAKING PROCESS - DISTRICT-LEVEL
BQB(LOCAL): PLANNING AND DECISION-MAKING PROCESS - CAMPUS-LEVEL
CAA(LOCAL): FISCAL MANAGEMENT GOALS AND OBJECTIVES - FINANCIAL ETHICS
CB(LOCAL): STATE AND FEDERAL REVENUE SOURCES
CCGA(LOCAL): AD VALOREM TAXES - EXEMPTIONS AND PAYMENTS
CDA(LOCAL): OTHER REVENUES - INVESTMENTS
CDC(LOCAL): OTHER REVENUES - GIFTS AND SOLICITATIONS
CE(LOCAL): ANNUAL OPERATING BUDGET
CFB(LOCAL): ACCOUNTING - INVENTORIES
CFD(LOCAL): ACCOUNTING - ACTIVITY FUNDS MANAGEMENT
CH(LOCAL): PURCHASING AND ACQUISITION
CI(LOCAL): SCHOOL PROPERTIES DISPOSAL
CJ(LOCAL): CONTRACTED SERVICES
CJA(LOCAL): CONTRACTED SERVICES - CRIMINAL HISTORY
CK(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT
CKB(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - ACCIDENT PREVENTION AND REPORTS
CKC(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS
CKE(LOCAL): SAFETY PROGRAM/RISK MANAGEMENT - SECURITY PERSONNEL
CLB(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - MAINTENANCE
CLE(LOCAL): BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT - FLAG DISPLAYS
CNA(LOCAL): TRANSPORTATION MANAGEMENT - STUDENT TRANSPORTATION
CNB(LOCAL): TRANSPORTATION MANAGEMENT - DISTRICT VEHICLES
CO(LOCAL): FOOD AND NUTRITION MANAGEMENT
COA(LOCAL): FOOD AND NUTRITION MANAGEMENT - PROCUREMENT
COB(LOCAL): FOOD AND NUTRITION MANAGEMENT - FREE AND REDUCED-PRICE MEALS
CPAB(LOCAL): OFFICE COMMUNICATIONS - MAIL AND DELIVERY
CPC(LOCAL): OFFICE MANAGEMENT - RECORDS MANAGEMENT
CQ(LOCAL): TECHNOLOGY RESOURCES
CQA(LOCAL): TECHNOLOGY RESOURCES - DISTRICT, CAMPUS, AND CLASSROOM WEBSITES
CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
CRD(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - HEALTH AND LIFE INSURANCE
CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE
CV(LOCAL): FACILITIES CONSTRUCTION
CVA(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE BIDDING
CVB(LOCAL): FACILITIES CONSTRUCTION - COMPETITIVE SEALED PROPOSALS
CY(LOCAL): INTELLECTUAL PROPERTY
DBA(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - CREDENTIALS AND RECORDS
DBAA(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - PRE-EMPLOYMENT REVIEWS
DBB(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - MEDICAL EXAMINATIONS AND COMMUNICABLE DISEASES
DBD(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - CONFLICT OF INTEREST
DC(LOCAL): EMPLOYMENT PRACTICES
DCB(LOCAL): EMPLOYMENT PRACTICES - TERM CONTRACTS
DCD(LOCAL): EMPLOYMENT PRACTICES - AT-WILL EMPLOYMENT
DEA(LOCAL): COMPENSATION AND BENEFITS - COMPENSATION PLAN
DEAA(LOCAL): COMPENSATION PLAN - INCENTIVES AND STIPENDS
DEAB(LOCAL): COMPENSATION PLAN - WAGE AND HOUR LAWS
DEC(LOCAL): COMPENSATION AND BENEFITS - LEAVES AND ABSENCES
DED(LOCAL): COMPENSATION AND BENEFITS - VACATIONS AND HOLIDAYS
DEE(LOCAL): COMPENSATION AND BENEFITS - EXPENSE REIMBURSEMENT
DF(LOCAL): TERMINATION OF EMPLOYMENT
DFAA(LOCAL): PROBATIONARY CONTRACTS - SUSPENSION/TERMINATION DURING CONTRACT
DFBA(LOCAL): TERM CONTRACTS - SUSPENSION/TERMINATION DURING CONTRACT
DFBB(LOCAL): TERM CONTRACTS - NONRENEWAL
DFD(LOCAL): TERMINATION OF EMPLOYMENT - HEARINGS BEFORE HEARING EXAMINER
DFE(LOCAL): TERMINATION OF EMPLOYMENT - RESIGNATION
DFFA(LOCAL): REDUCTION IN FORCE - FINANCIAL EXIGENCY
DFFB(LOCAL): REDUCTION IN FORCE - PROGRAM CHANGE
DGA(LOCAL): EMPLOYEE RIGHTS AND PRIVILEGES - FREEDOM OF ASSOCIATION
DGBA(LOCAL): PERSONNEL-MANAGEMENT RELATIONS - EMPLOYEE COMPLAINTS/GRIEVANCES
DH(LOCAL): EMPLOYEE STANDARDS OF CONDUCT
DHE(LOCAL): EMPLOYEE STANDARDS OF CONDUCT - SEARCHES AND ALCOHOL/DRUG TESTING
DIA(LOCAL): EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION
DK(LOCAL): ASSIGNMENT AND SCHEDULES
DLB(LOCAL): WORK LOAD - REQUIRED PLANS AND REPORTS
DN(LOCAL): PERFORMANCE APPRAISAL
DNA(LOCAL): PERFORMANCE APPRAISAL - EVALUATION OF TEACHERS
DNB(LOCAL): PERFORMANCE APPRAISAL - EVALUATION OF CAMPUS ADMINISTRATORS
DP(LOCAL): PERSONNEL POSITIONS
EB(LOCAL): SCHOOL YEAR
EC(LOCAL): SCHOOL DAY
EEH(LOCAL): INSTRUCTIONAL ARRANGEMENTS - HOMEBOUND INSTRUCTION
EF(LOCAL): INSTRUCTIONAL RESOURCES
EHBAF(LOCAL): SPECIAL EDUCATION - VIDEO/AUDIO MONITORING
EHBB(LOCAL): SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS
EHBC(LOCAL): SPECIAL PROGRAMS - COMPENSATORY/ACCELERATED SERVICES
EHBD(LOCAL): SPECIAL PROGRAMS - FEDERAL TITLE I
EHBE(LOCAL): SPECIAL PROGRAMS - BILINGUAL EDUCATION/ESL
EHDB(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION
EHDC(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION
EHDD(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - COLLEGE COURSE WORK/DUAL CREDIT
EHDE(LOCAL): ALTERNATIVE METHODS FOR EARNING CREDIT - DISTANCE LEARNING
EI(LOCAL): ACADEMIC ACHIEVEMENT
EIA(LOCAL): ACADEMIC ACHIEVEMENT - GRADING/PROGRESS REPORTS TO PARENTS
EIC(LOCAL): ACADEMIC ACHIEVEMENT - CLASS RANKING
EIE(LOCAL): ACADEMIC ACHIEVEMENT - RETENTION AND PROMOTION
EIF(LOCAL): ACADEMIC ACHIEVEMENT - GRADUATION
EL(LOCAL): CAMPUS OR PROGRAM CHARTERS
EMB(LOCAL): MISCELLANEOUS INSTRUCTIONAL POLICIES - TEACHING ABOUT CONTROVERSIAL ISSUES
EMI(LOCAL): MISCELLANEOUS INSTRUCTIONAL POLICIES - STUDY OF RELIGION
FB(LOCAL): EQUAL EDUCATIONAL OPPORTUNITY
FD(LOCAL): ADMISSIONS
FDA(LOCAL): ADMISSIONS - INTERDISTRICT TRANSFERS
FDB(LOCAL): ADMISSIONS - INTRADISTRICT TRANSFERS AND CLASSROOM ASSIGNMENTS
FDC(LOCAL): ADMISSIONS - HOMELESS STUDENTS
FDE(LOCAL): ADMISSIONS - SCHOOL SAFETY TRANSFERS
FEA(LOCAL): ATTENDANCE - COMPULSORY ATTENDANCE
FEB(LOCAL): ATTENDANCE - ATTENDANCE ACCOUNTING
FEC(LOCAL): ATTENDANCE - ATTENDANCE FOR CREDIT
FEE(LOCAL): ATTENDANCE - OPEN/CLOSED CAMPUS
FEF(LOCAL): ATTENDANCE - RELEASED TIME
FFA(LOCAL): STUDENT WELFARE - WELLNESS AND HEALTH SERVICES
FFAA(LOCAL): WELLNESS AND HEALTH SERVICES - PHYSICAL EXAMINATIONS
FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT
FFAF(LOCAL): WELLNESS AND HEALTH SERVICES - CARE PLANS
FFB(LOCAL): STUDENT WELFARE - CRISIS INTERVENTION
FFBA(LOCAL): CRISIS INTERVENTION - TRAUMA-INFORMED CARE
FFF(LOCAL): STUDENT WELFARE - STUDENT SAFETY
FFG(LOCAL): STUDENT WELFARE - CHILD ABUSE AND NEGLECT
FFH(LOCAL): STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION
FFI(LOCAL): STUDENT WELFARE - FREEDOM FROM BULLYING
FJ(LOCAL): STUDENT FUNDRAISING
FL(LOCAL): STUDENT RECORDS
FM(LOCAL): STUDENT ACTIVITIES
FMA(LOCAL): STUDENT ACTIVITIES - SCHOOL-SPONSORED PUBLICATIONS
FMG(LOCAL): STUDENT ACTIVITIES - TRAVEL
FMH(LOCAL): STUDENT ACTIVITIES - COMMENCEMENT
FN(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES
FNA(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT EXPRESSION
FNAA(LOCAL): STUDENT EXPRESSION - DISTRIBUTION OF NONSCHOOL LITERATURE
FNAB(LOCAL): STUDENT EXPRESSION - USE OF SCHOOL FACILITIES FOR NONSCHOOL PURPOSES
FNCA(LOCAL): STUDENT CONDUCT - DRESS CODE
FNCE(LOCAL): STUDENT CONDUCT - PERSONAL TELECOMMUNICATIONS/ELECTRONIC DEVICES
FNE(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - PREGNANT STUDENTS
FNF(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - INVESTIGATIONS AND SEARCHES
FNG(LOCAL): STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND PARENT COMPLAINTS/GRIEVANCES
FO(LOCAL): STUDENT DISCIPLINE
FP(LOCAL): STUDENT FEES, FINES, AND CHARGES
GBAA(LOCAL): INFORMATION ACCESS - REQUESTS FOR INFORMATION
GE(LOCAL): RELATIONS WITH PARENT ORGANIZATIONS
GF(LOCAL): PUBLIC COMPLAINTS
GKA(LOCAL): COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES
GKB(LOCAL): COMMUNITY RELATIONS - ADVERTISING AND FUNDRAISING
GKC(LOCAL): COMMUNITY RELATIONS - VISITORS
GKD(LOCAL): COMMUNITY RELATIONS - NONSCHOOL USE OF SCHOOL FACILITIES
GKDA(LOCAL): NONSCHOOL USE OF SCHOOL FACILITIES - DISTRIBUTION OF NONSCHOOL LITERATURE
GKE(LOCAL): COMMUNITY RELATIONS - BUSINESS, CIVIC, AND YOUTH GROUPS
GRA(LOCAL): RELATIONS WITH GOVERNMENTAL ENTITIES - STATE AND LOCAL GOVERNMENTAL AUTHORITIES

Deletion:
CW(LOCAL): NAMING FACILITIES
DCA(LOCAL): EMPLOYMENT PRACTICES - PROBATIONARY CONTRACTS
DGB(LOCAL): EMPLOYEE RIGHTS AND PRIVILEGES - PERSONNEL-MANAGEMENT RELATIONS
DMA(LOCAL): PROFESSIONAL DEVELOPMENT - REQUIRED STAFF DEVELOPMENT
EHAD(LOCAL): BASIC INSTRUCTIONAL PROGRAM - ELECTIVE INSTRUCTION
FC(LOCAL): SCHOOL ATTENDANCE AREAS
FFFA(LOCAL): STUDENT SAFETY - SUPERVISION OF STUDENTS
FOC(LOCAL): STUDENT DISCIPLINE - PLACEMENT IN A DISCIPLINARY ALTERNATIVE EDUCATION SETTING
GB(LOCAL): PUBLIC INFORMATION PROGRAM
GRAA(LOCAL): STATE AND LOCAL GOVERNMENTAL AUTHORITIES - LAW ENFORCEMENT AGENCIES

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service, and re-adopt all unchanged (LOCAL) policies.
Attachments: (1)
4.F. Consider/Approve Amendment No. 1 to CORE Construction for Bid Package 2020-11-030 for Renovations for Dewitt Perry Middle School Guaranteed Maximum Price.
Description:  Priority #2: Optimize Facility, Safety and Security, and Infrastructure to be Adaptable to Student Needs
Background: 
In alignment with District Priority 2 and in support of the ongoing work identified in the 2018 Bond Program, we have completed the third step of a three-step process in the contracting for a Construction Manager for the renovations at Dewitt Perry Middle School.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at August 6, 2020 meeting of the Board of Trustees, Agenda Item #4. D.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected the most qualified Construction Manager at Risk (CM-R) utilizing a procurement process pursuant to Texas Government Code §2269.  Board authorized the selection at the February 4, 2021 meeting of the Board of Trustees, Agenda Item #4.J.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project. Ultimate costs negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of a Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Core Construction to perform the necessary construction services to renovate Dewitt Perry Middle School.  This approval included the base agreement between the District and Core Construction to provide construction management services for the renovation of the campus.

Approval of Amendment No. 1 will amend the base contract to establish a GMP for the renovations project as $35,193,773, with a substantial completion date slated for the fall of 2022.  Funding for this project will be from the 2018 Bond Program.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside the CMAR responsibility. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment No. 1 to the existing contract between the District and Core Construction, identified as AIA Document A133-2009 Exhibit A - Guaranteed Maximum Price Amendment. 
 
Attachments: (1)
4.G. Consider/Approve Amendment No. 1 to Jackson Construction for Bid Package 2020-11-032 for Renovations to Seven (7) Elementary School Guaranteed Maximum Price.
Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Background:
 In alignment with District Priority 2 and in support of the ongoing work identified in the 2018 Bond Program, we have completed the third step of a three-step process in the contracting for a Construction Manager for the renovations to seven (7) elementary schools.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at August 6, 2020 meeting of the Board of Trustees, Agenda Item 4. D.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected the most qualified Construction Manager at Risk (CM-R) utilizing a procurement process pursuant to Texas Government Code §2269.  Board authorized the selection at the February 4, 2021 meeting of the Board of Trustees, Agenda Item 4.L.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project.  Ultimate costs negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of a Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Jackson Construction to perform the necessary construction services to renovate seven (7) different elementary schools.  This approval included the base agreement between the District and Jackson Construction to provide construction management services for the renovation of the campus.

Approval of Amendment No. 1 will amend the base contract to establish a GMP for the renovations project as $17,386,643, while establishing a substantial completion for the fall of 2021. Funding for this project will be from the 2018 Bond Program.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside the CMAR responsibility. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment No. 1 to the existing contract between the District and Jackson Construction, identified as AIA Document A133-2009 Exhibit A - Guaranteed Maximum Price Amendment.
4.H. Consider/Approve Amendment No. 1 to Jackson Construction for Bid Package 2020-11-033 for Renovations to Two High School Guaranteed Maximum Price 
Description:  Priority #2: Optimize Facility, Safety and Security, and Infrastructure to be Adaptable to Student Needs
Background: 
In alignment with District Priority 2 and in support of the ongoing work identified in the 2018 Bond Program, we have completed the third step of a three-step process in the contracting for a Construction Manager for the renovations to two (2) high schools.

Step 1: Approval of the Construction Delivery Method: Construction Manager at Risk (CM-R) delivery method approved at August 6, 2020 meeting of the Board of Trustees, Agenda Item 4. D.

Step 2: Selection of Construction Manager: Sought Qualification Statement submissions and subsequently selected the most qualified Construction Manager at Risk (CM-R) utilizing a procurement process pursuant to Texas Government Code §2269.  Board authorized the selection at the February 4, 2021 meeting of the Board of Trustees, Agenda Item 4.M.

Step 3: Approval of a Guaranteed Maximum Price (GMP): Contracted CM-R to develop defined scopes of work and solicit bids for the assigned project. Ultimate costs negotiated, in tandem, with District personnel and contracted architects, to assure the best value to the District.
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Step 3: Approval of a Guaranteed Maximum Price (GMP):

The Board of Trustees approved the selection of Jackson Construction to perform the necessary construction services to renovate Creekview and Ranchview High Schools.  This approval included the base agreement between the District and Jackson Construction to provide construction management services for the renovation of the campus.

Approval of Amendment No. 1 will amend the base contract to establish a guaranteed maximum price (GMP) for the renovations project as $32,900,000, while establishing a substantial completion for the fall of 2022. Funding for this project will be from the 2018 Bond Program.

Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside the CMAR responsibility. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment No. 1 to the existing contract between the District and Jackson Construction, identified as AIA Document A133-2009 Exhibit A - Guaranteed Maximum Price Amendment.
Attachments: (1)
4.I. Consider/Approve TEKS Certification
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
 TEA requires that the District Superintendent and the local Board of Trustees annually certify that the District has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level as required in the Texas Education Code, Section 28.002.

The District affirms that we meet the qualifications set forth by the state.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves TEA's TEKS Certification for the 2021-2022 school year.
4.J. Consider/Approve Extension of RFP 18-03-221-4 for Transportation Mechanical Maintenance and Repair Services
Description:  Priority #5: Optimize All Available Resources
Background:
 This is a non-exclusive contract which provides for as-needed purchases of Transportation Mechanical Maintenance and Repair Services to be utilized throughout the District.

All students and staff benefit from the utilization of this agreement by ensuring all vehicles are in proper working order.

The cost of purchases under this agreement will be on an as-needed basis, therefore the exact amount is not known at this time, but is not expected to exceed $250,000. The previous amount spent under this agreement during the prior two terms is as follow: 2019-2020 - $144,510 and 2020-2021 - $196,910.   

Funding for purchases under this agreement will be from the General Fund included in the 2020-21 and 2021-2022 budgets.

This is the third of four (4) extension options under this agreement, which will expire in May 2023 if all extension options are utilized.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Transportation Mechanical Maintenance and Repair Services with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the District through the terms of this contract.
Attachments: (1)
4.K. Consider/Approve Extension of RFP 2019-03-001 for ID Card Systems and Supplies
Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Background: 
This is a non-exclusive contract which provides for as-needed purchases of ID card systems and supplies to be utilized throughout the District.

All students and staff benefit from the utilization of this agreement because identification cards can be issued as a building safety measure.

The cost of purchases under this agreement will be on an as-needed basis, therefore the exact amount is not known at this time, but is not expected to exceed $100,000. The previous amount spent under this agreement during the prior two (2) terms is: 2019-2020 - $57,215 and 2020-2021 - $58,816. 

Funding for purchases under this agreement will be from the General Fund and is included in the 2020-21 and 2021-2022 budgets.

This is the second of four (4) extension options under this agreement, which will expire in May 2024 if all extension options are utilized.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of ID Card Systems and Supplies with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the District through the terms of this contract.
4.L. Consider/Approve Extension of RFP 17-03-291-4 for Special Education Materials and Supplies
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
 This is a non-exclusive contract, which provides for as-needed purchases of Special Education Materials and Supplies to be utilized throughout the Carrollton-Farmers Branch Independent School District.

The cost of purchases under this agreement will be on an as-needed basis, therefore the exact amount is not known at this time, but is not expected to exceed $100,000. The annual amounts spent under this agreement during the prior two terms is as follow: 2019-2020 - $64,083 and 2020-2021 - $53,106.

Funding for purchases under this agreement will be from all available fund sources included in the 2020-21 and 2021-2022 budgets including federal funds

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Special Education Materials and Supplies with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the District through the terms of this contract.
Attachments: (1)
4.M. Consider/Approve Extension of RFP# 17-03-091-4 for Plumbing Supplies and Equipment 
Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Background:  
This is a non-exclusive contract which provides for as-needed purchases of plumbing supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District. This agreement allows for as-needed purchase of plumbing supplies and equipment.  

Departments need a mechanism to make purchases of this nature on an as-needed basis.   All students and staff of CFBISD will benefit from this agreement.

The cost of services under this agreement will be on an as-needed basis, therefore the exact amount is not known at this time, but is not expected to exceed $200,000.  The previous amount spent under this agreement during the prior two (2) terms is as follows: 2019-2020 - $144,547 and 2020-2021 - $129,819.

Funding for purchases under this agreement will be from the General Fund and included in the 2020-2021 and 2021-2022 budgets.

The term of this agreement is from May 7, 2021 until May 6, 2022.  This is the fourth and final extension option under this agreement.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-03-091-4 for Plumbing Supplies and Equipment for the fourth and final extension with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
4.N. Consider/Approve RFP #15-03-191-2 for Depository Services
Description:  Priority #5: Optimize All Available Resources
Background:
 This request for consideration and possible action is to extend RFP 15-03-191-2 for Depository Services with Wells Fargo Bank, N.A. for an additional two (2) year term.  This agreement was originally approved at the May 7, 2015 Board meeting, Consent Agenda Item No. IV.B.6. 

Contracts for depository services are regulated by the Texas Education Agency and are the only contracts that public school districts can enter into for more than one (1) year without having to exercise an extension option after the first year.  Additionally, rules allow for three (3) additional two (2)-year extensions options.

This is the third, and final, two (2)-year contract extension (beginning September 1, 2021) of a potential eight (8)-year contract as specified in the RFP.  The Board is required to authorize this extension by Resolution, which is attached.  This extension is effective from September 1, 2021 through August 31, 2023.

This purchase will be funded out of the General Operating Budget. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 15-03-191-2 for Depository Services with Wells Fargo Bank, N.A. by Resolution as described above.
4.O. Consider/Approve Authorization to Purchase Early College Level Textbooks for Use During the 2021-2022 School Year
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
 The need to provide textbooks for students enrolled in the Early College High School at Brookhaven College has been established.  Because the timing of identifying textbooks for use in the Early College High School and Dual Credit programs does not allow for Board action, it is necessary to obtain authorization to make purchases in time for the Fall semester.  Purchases for the Early College High School historically exceed $50,000, which requires Board approval; however, due to the timing of this need, it is necessary to make this purchase in June in order to receive the textbooks in time for the fall semester.  Textbooks for fall classes are not determined until after the June Board Meeting each year because instructors at the college are not assigned fall classes until after the spring semester, which ends in late May.  With no Board meeting in July, it is not possible to receive authorization until the August Board Meeting, which makes it difficult to receive the textbooks in time for the first day of classes.  

This approval benefits all Early College High School students and students enrolled in Dual Credit programs. 

Purchases under this authorization will be made from awarded vendors under RFP 2019-09-017 for College Level Textbooks approved at the December 5, 2019 Regular Board Meeting, Consent Agenda Item No. 4.G, and extended annually each year thereafter until its expiration, which is December 2024.

This is to request authorization to make purchases of Early College High School textbooks up to an amount not to exceed $150,000.00.  Funding for these purchases will be obtained through the Instructional Materials Allotment fund.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the expenditure of an amount not to exceed $150,000 for Early College High School textbooks from awarded vendors for the 2021-2022 school year
4.P. Consider/Approve Purchase of  Additional Texas Instructional Leadership (TIL) Training
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
This purchase is a continuation of the Relay Graduate School of Education (GSE) first approved at the May 7, 2020 Regular Board Meeting, Consent Agenda Item No. 4.Y.  This training transferred from the State of Texas to Region 10 ESC for the 2020-2021 school year, and will continue as an interlocal agreement purchase.  The Texas Instructional Leadership (TIL) utilizes all the techniques and materials the District has implemented in two (2) courses: Observation & Feedback, and Data Driven Instruction (DDI).  DDI will be offered to all campuses under this agreement.  

As the next step in the continuous improvement process, Administration proposes that we contract with Region 10 to offer DDI to all campuses. Training consists of four (4) sessions: Two (2) in the summer 2021; one (1) in the fall 2021, and; and one (1) in the spring 2022. The first sessions will begin in July 2021. Those attending the training will include principals, assistant principals, teachers, coaches/specialists and content directors.

An additional cohort of 30 is being added to attend training this summer, which costs an additional $30,000.  The current authorization only approved the expenditure of $200,000.  Adding the cost for this cohort requires the Board to approve the expenditure of an additional $30,000, increasing the total authorization for this purchase from $200,000 to $230,000.

The cost for this will be funded out of ESEA Title II Part A Training.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the agreement with Region 10 Education Service Center for the addition of a third cohort of 30 to attend the Texas Instructional Leadership training as described above.
 
4.Q. Consider/Approve Purchase of the KICKSTART KIDS Martial Arts and Character Development Program at Barbara Bush,  Vivian Field, Dan F. Long, Dewitt Perry and Ted Polk Middle Schools 
Description:  Priority #1: Optimizing Engaging and Diverse Learning
Background:
 This purchase will provide the KICKSTART KIDS Martial Arts and Character Development Program at Barbara Bush, Vivian Field, Dan F. Long, Dewitt Perry and Ted Polk Middle Schools.  Each of the campuses has used the program for several years.

This program currently serves over 500 students at five (5) middle schools. KICKSTART KIDS provides instructors in martial arts who work with targeted students in achieving the program’s stated goals of empowering youth with core values, such as discipline and respect.  The cost to administer this program is $65,000 per campus for a total cost of $325,000.  This purchase is made under the provisions of the Texas Education Code for sole source purchase.

This is an annual purchase to provide this program at the campuses mentioned above and is effective for the 2021-2022 school year.  Renewal is required now at this time as CFBISD’s commitment to this program and for the vendor to add and train its staff to provide services beginning in the 2021-2022 school year.  

This purchase will be funded out of the 2021-2022 General Operating Budget.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the KICKSTART KIDS Program with the recommended vendor and authorize the Superintendent or his designee to negotiate and execute contracts for such purposes in the best interest of the District.
Attachments: (1)
4.R. Consider/Approve Purchase of Online Math Support for Grades K-8
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
 Online math support will be used in conjunction with classroom instruction to provide effective math instruction for grades K-8.  Campuses will use Dreambox to supplement classroom instruction.  Students may use Dreambox in tutoring groups, small groups, or at home to continue skill building in mathematics.

This purchase will be for 30 site licenses, one for each elementary (24) and middle school (6), and a one (1) -year license agreement, beginning May 8, 2021.  The total cost of renewing this service for the 2021-2022 school year will be $264,767.  This will provide twelve (12) months of service with no interruption for our students.  $136,871 of the overall fee will come from the math budget; the remaining $127,896 will come from the TIMA. This will be made as a cooperative purchase under Region 10 Education Service Center (ESC) Contract No. ET20190804 for EdTech Services.

Board approved and appropriated budgeted funds, general operating budget, grant and title funds may be used for this purchase.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Online Math Support for Grades K-8 with the recommended vendor and to authorize the Superintendent or his designee to execute agreements in the best interest of the District through the term of this contract.
Attachments: (1)
4.S. Consider/Approve Purchase of AVID Memberships, Weekly Online, and Curriculum 
Description:  Priority #1: Optimizing Engaging and Diverse Learning
Background: 
This purchase will be for AVID (Advancement Via Individual Determination) memberships, weekly online, and online curriculum at 13 campuses.  Campuses included are:  Creekview HS, Early College HS, Newman Smith HS, R.L. Turner HS, Ranchview HS, Blalack MS, Field MS, Long MS, Perry MS, Polk MS, McKamy ES, McWhorter ES, and Sheffield ES.  

AVID is a nonprofit that changes lives by helping schools shift to a more equitable, student-centered approach.  AVID provides scaffolded support that educators and students need to encourage college and career readiness and success.  With AVID, school leaders have the flexibility to start small and can deepen AVID’s impact on their campus overtime. AVID has expanded to three (3) elementary campuses this school year. 

This purchase will be made from AVID Center as a sole source purchase in compliance with Section 44.031 of the Texas Education Code at an anticipated cost of $109,064.  

Funding for this purchase will be made through the General Fund.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of AVID Memberships, Weekly Online, and Online Curriculum from AVID Center, as a sole source purchase as described above.
Attachments: (1)
4.T. Consider/Approve Purchase of Inspire Literacy Suite Reading Program for District-Wide Use
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
 This purchase is for the Inspire Literacy Reading Program, or iLIt, which will be used district-wide for the 2021-2022 school year. Purchasing this now will allow use of this program for summer school this year.

This purchase includes iLit 45 student licenses, iLit ELL student licenses, iLit 20 subscription and ILit Training.

This purchase will be made from Savvus Learning Company LLC through BuyBoard 573-18 at an anticipated cost of $157,080.  The funding for purchases under this agreement will be from the 2021-2022 Instructional Materials Allotment Fund.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Inspire Literacy Reading Program with the recommended vendor and to authorize the Superintendent or his designee to execute agreements in the best interest of the District through the term of this contract.
Attachments: (1)
4.U. Consider/Approve Purchase of Student Athletic Insurance, Catastrophic and Voluntary Insurance Plans
Description:  Priority #5: Optimize All Available Resources
Background:
 This contract provides student accident insurance and catastrophic insurance coverage for UIL participants.  Student accident insurance is needed to protect students participating at all UIL sanctioned events, including practices and competition. This agreement also provides access for parents to purchase additional coverage for their student through the plan. 

The cost of this coverage for the 2021-2022 coverage year is $72,811 for the base coverage, and $7,284 for catastrophic coverage.  The term of this coverage is August 1, 2021 through July 31, 2022.  This is a cooperative purchase made under Contract No. 20/031KN-01 awarded under the Choice Partners Purchasing Cooperative.

This is an annual purchase, renewable each year, and will be funded through the General Athletic Fund.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Student Athletic, Catastrophic and Voluntary Insurance at a low-cost option, Premier Plan, offered by Monarch Management Corporation, utilizing the Choice Partners contract number 20/031KN at an annual price of $72,811 for the base coverage and the catastrophic coverage of $7,284.
4.V. Consider/Approve Purchase of Curriculum Support for 2021-2022 School Year
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background:
In April 2019, the District adopted Teachers College Units of Study in Reading and Writing as its curriculum for Kindergarten through 8th grade. To support the implementations of the Units, the District sought bids from several vendors to provide essential services to prepare and support implementation of the curriculum. The services required include: 
  • Grade level teacher training;
  • Administrative training;
  • On-site campus training;
  • Support for administrators and coaches, and;
  • Home-Grown Institutes
Teachers College at Colombia University is the only vendor who can supply the services the District requires. Please see the attached memo that describes the scope of work as well as the costs associated with each. For the 2021-2022 school year, the total cost of this purchase is $277,500.

In order to continue to provide the services necessary to support the implementation of the elementary and middle school language arts curriculum and to support the achievement of the Board goals for Early Literacy as delineated in CFB's Early Literacy Plan, the District requests the Board approve the funding for this professional training and on-site support.

The purchase will be made as a cooperative purchase through the Educational Purchasing Cooperative of North Texas (EPCNT) Interlocal Agreement contract with Denton ISD contract number RFP C2018-01C Professional Services (Staff and Student Training & Engagement).

This renewal will be purchased out of the General Operating Budget.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of Curriculum Support for the 2021-2022 School year.
4.W. Consider/Approve Purchase of Chromebooks
Description:  Priority #1: Optimizing Engaging and Diverse Learning
Background: 
Purchase 3,000 Chromebooks to replace older/retired ASUS Chromebook’s at the high schools and stock for break-fix.  There is a six-month lead time on Chromebooks.  The estimated time of delivery with be in the fourth quarter of 2021, so ordering these now is essential to having a sufficient supply on hand to replenish obsolete Chromebooks. 

This purchase will support the devices used at the high school level and provide a supply to have on hand in conjunction with the District’s break-fix program.

National and regional resellers were solicited for quotes and the District received 11 responses. The quote submitted by Delcom Group, under the provisions of Department of Information Resource (DIR) cooperative purchasing contract number DIR-TSO-4159 HP, represents the best value to the District at a total cost of $736,710.    

Funding for this purchase will be out of the 2021-2022 General Operating Budget.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of HP Chromebooks from Delcom Group, LP and authorize the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.
Attachments: (1)
4.X. Consider/Approve Purchase of Elementary Portfolio System
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: 
The District is using an online portfolio system for students in all grades. The needs of Pre-K students are very different from the needs of high school students, so the Teaching and Learning Department conducted an investigation for an online portfolio system in the best format to provide this service for teachers and parents.   

The solution provided by SeeSaw meets all the required criteria for Pre-K - Grade 5 students.  The total cost for the purchase of SeeSaw online portfolio for Pre-K - Grade 5 is $74,426. The cost is based on a per student cost of $5.28.  An additional $3,050 will be spent on professional development for asynchronous training for teachers.

This purchase will be made as a cooperative purchase through the Educational Purchasing Cooperative of North Texas (EPCNT) Interlocal agreement contract with Mansfield ISD contract number RFP# 19-003 for Technology Hardware and Software.

This funding source for this purchase is 2021-2022 Instructional Materials Allotment. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Elementary Portfolio Systems with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the best interest of the District through the term of this contract.
4.Y. Consider/Approve Purchase of Construction Materials Testing Services for New Sheffield Elementary School
Description:  Priority #2: Optimize Facility, Safety & Security, and Infrastructure to be Adaptable to Student Needs
Background: 
This purchase is for materials testing and observation services for the construction of the new Sheffield Elementary School project.  Per Government Code Sec. 2269, after contracting with a Construction Manager At-Risk, a government entity is required to independently contract for construction materials engineering, testing and inspection services.  In anticipation of this requirement, a procurement process was conducted to approve a set of the most qualified firms to provide the services described above.  The pool of firms was approved by the Board at their April 1, 2021 meeting, Agenda Item #4. O.  Quotes were requested from firms approved under this agreement and the evaluation is expected to be completed on Monday, May 3, 2021, at which time the recommended firm will be determined.  The tabulation and recommended proposal will be provided to document this purchase.

The contract value for this procurement will not exceed $125,000, which includes the base fee for services throughout the project as well as an allowance for reimbursables as needed.  Dollars have been allocated as part of the project budget allocation within Bond 2018.  This is a one-time purchase.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of construction testing materials services for New Sheffield Elementary School from Giles Engineering as presented above. 
4.Z. Consider/Approve Purchase of Temporary Staffing for Special Eduation
Description:  Priority #1: Optimize Engaging and Diverse Learning
Background: 
Temporary staffing for Special Education requires specialized firms in order to meet the needs of special education students.  RFP 16-11 for Contracted Therapy Services was approved at the August 4, 2016 Board meeting, which allows for placing temporary staffing in Special Education roles for short and long term assignments.  Currently, the District has spent $46,361 in temporary staffing on placing Diagnosticians and Speech Language Pathologists district-wide.  

Current needs will cause the District to exceed the $50,000 threshold and requires Board approval.  It is anticipated that an additional $75,000 will be needed in order to place temporary staffing in maternity and other long-term assignments to complete the 2020-2021 school year.  Administration recommends approval to spend an amount not to exceed $150,000 in temporary staffing assignments for Special Education services as needed throughout the District.

Temporary staffing services are funded out of the General Operating Fund, IDEA Federal funds and the TEA Fiscal Support Grant received from Region 20 ESC.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of temporary staffing for Special Education from the recommended vendors as presented.
 
4.AA. Consider/Approve Renewal of K12 Insight Community Engagement System
Description:  Priority #3: Optimize Community Engagement
Background:
 This purchase is for the renewal of the community engagement system provided by K12 Insight.  K12 Insight provides software as a service to serve as a single, centralized, secure cloud-based repository of all incoming questions, comments, concerns, suggestions and compliments by any stakeholder in the District.  

This subscription services also includes a mobile app and customization of Let’s Talk! platform to automatically assign ownership of all dialogues from multiple channels and issue alerts to administrators. Administrators will be able to access the Let’s Talk! system using a secure login ID and password, allowing them to collaborate with each other and respond to incoming dialogue.

The cost of this subscription is a discounted rate of $2.70 per student, for the period of July 1, 2021 through June 30, 2022, and includes a three-user subscription to the Engage Platform, as well as customer experience workshops, for a total of $73,950.  

This renewal will be purchased out of the General Operating Budget.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the renewal of the Community Engagement System from K12 Insight as presented.
 
4.AB. Consider/Approve Renewal of Automotive, Truck, and Equipment Vehicle Tires and Tubes
Description:  Priority #5: Optimize All Available Resources
Background: 
This purchase will be for automotive, truck, and equipment vehicle tires and tubes to provide for student transportation and District vehicle use.

Purchases will be made from available purchasing cooperatives on an as-needed basis from vendors that best meet the District’s needs.   This approval will provide tires for all vehicles and rolling stock.  

The term of this agreement is May 7, 2021 through May 6, 2022 and will be renewed annually, as needed.

The anticipated cost for automotive, truck, and equipment vehicle tires and tubes are estimated to be $125,000. 

Expenditures under this agreement will be funded through the General Fund.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of automotive, truck and equipment vehicle tires and tubes from the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the District through the terms of this contract.
Attachments: (1)
4.AC. Consider/Approve Minutes from the Board of Trustees Pre-Meeting Briefing Held April 1, 2021
Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Board of Trustees Pre-Meeting held April 1, 2021.
Attachments: (1)
4.AD. Consider/Approve Minutes from the Board of Trustees Regular Meeting Held April 1, 2021
Description:  Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Board of Trustees Regular Meeting Held April 1, 2021.
Attachments: (1)
4.AE. Consider/Approve Minutes from the Board of Trustees Work/Study Held April 8, 2021
Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Work/Study held April 8, 2021.
Attachments: (1)
4.AF. Consider/Approve Minutes from the Board of Trustees Work/Study Held April 15, 2021
Description:  Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Work/Study held April 15, 2021.
Attachments: (1)
5. NON-ACTION ITEMS FOR DISCUSSION
5.A. Student Outcome Report
5.B. Budget Update
Description:  Priority #5: Optimize All Available Resources
Background: 
Staff will provide an update on the status of the 2021-22 budget. Information presented will include the following:
1)    Legislative Update
2)    Preliminary 2021-22 Budget
3)    Compensation recommendations  
The 2021-22 budget will be presented for Board of Trustees for consideration in August 2021.
 
6. ITEMS FOR DISCUSSION AND/OR ACTION
6.A. Items Removed from Consent
6.B. Consider/Approve Board Operating Procedures Edits 
Description:  Background:  The Board will consider approving revisions to their Board Operating Procedures.
Attachments: (1)
6.C. Consider/Approve Amendment No. 1 to Hellas Construction for Final Design and Guaranteed Maximum Price (GMP) for Phase II Artificial Field Turf Project
Description:  Priority #2: Optimize Facility, Safety and Security, and Infrastructure to Adapt to Student Needs
Background: 
In alignment with District Priority 2 and in support of the ongoing work identified in the 2018 Bond Program, we have completed the third step of a three-step process in the contracting for a Design-Build Firm to develop final designs for athletic field improvements for R.L. Turner and Newman Smith High School baseball and softball fields.

Step 1: Approval of the Construction Delivery Method: Design-Build Construction Delivery Method approved at October 3, 2019 meeting of the Board of Trustees, Agenda Item #4.G.

Step 2: Selection of Construction Design-Build Firm: Sought Qualification Statement submissions and subsequently selected the most qualified Construction Design-Build Firm utilizing a procurement process pursuant to Texas Government Code §2269.  The Board authorized the selection at the December 5, 2019 meeting of the Board of Trustees, Agenda Item #4.E.

Step 3: Approval of a Final Design and Guaranteed Maximum Price (GMP): Contracted Construction Design-Build Firm to develop final designs for athletic field improvements for R.L. Turner and Newman Smith High School baseball and softball for the assigned project.  Ultimate costs negotiated, in tandem, with District personnel and contracted design-build firm, to assure the best value to the District.
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Step 3: Approval of a Final Design and Guaranteed Maximum Price (GMP):

The Board of Trustees will be presented and approve the selection of the final designs from Hellas Construction to perform the necessary construction services to design and build baseball and softball fields for R.L. Turner and Newman Smith High Schools.  This approval included the base agreement between the District and Hellas Construction to provide design-build services for the construction of these projects.

Approval of Amendment No. 1 will amend the base contract to approve the final design and establish a guaranteed maximum price (GMP) for the design-build project as $11,195,811 with a substantial completion date slated for the fall of 2022.  Funding sources may include general operating budgets, Tax Increment Finance (TIF) funds, Tax Increment Reinvestment Zone (TIRZ) and Bond funds.  Total project costs exclude architect and engineering fees, geotechnical investigation and fees, materials testing, inspections, site surveys, printing and any other miscellaneous fees outside the Design-Build responsibility.  Funding for this project will be from the 2018 Bond Program.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment No. 1 to the existing contract between the District and Hellas Construction, identified as AIA Document A133-2009 Exhibit A - Guaranteed Maximum Price Amendment.
7. CLOSED MEETING AS AUTHORIZED UNDER TEXAS GOVERNMENT CODE, INCLUDING BUT NOT LIMITED TO SECTION 551.071-CONSULTATION WITH ATTORNEY; 551.072 - REAL PROPERTY; 551.074-PERSONNEL MATTERS; 551.076- SECURITY DEVICES; 551.082-SCHOOL CHILDREN/DISTRICT EMPLOYEES/DISCIPLINARY MATTER OR COMPLAINT; 551.0821- PERSONALLY IDENTIFIABLE STUDENT INFORMATION; 551.084 - INVESTIGATION
7.A. Pursuant to Section §551.071, Texas Government Code, Consultation with District Legal Counsel Regarding Procedural and Legal Issues Concerning Employee Grievances Pursuant to Board Policy DGBA (LOCAL).
7.B. Pursuant to Sections §551.074 and 551.082, Texas Government Code, Hearing on Level III Employee Grievance Appeal of Lanissa Spear and Deliberation Regarding Same.
8. RECOVENE IN OPEN MEETING FOR POSSIBLE ACTION REGARDING ITEMS DISCUSSED IN CLOSED MEETING
8.A. Consideration and possible action on Level III grievance appeal of Lanissa Spear 
9. CLOSED MEETING AS AUTHORIZED UNDER TEXAS GOVERNMENT CODE, INCLUDING BUT NOT LIMITED TO SECTION 551.071-CONSULTATION WITH ATTORNEY; 551.072 - REAL PROPERTY; 551.074-PERSONNEL MATTERS; 551.076- SECURITY DEVICES; 551.082-SCHOOL CHILDREN/DISTRICT EMPLOYEES/DISCIPLINARY MATTER OR COMPLAINT; 551.0821- PERSONALLY IDENTIFIABLE STUDENT INFORMATION; 551.084 - INVESTIGATION
9.A. Pursuant to Texas Government Code Section 551.074, deliberations concerning recommendation for termination of probationary contract teacher.
9.B. Pursuant to 551.071 Consultation with District Legal Counsel regarding procedural and legal issues related to recommendation for termination of probationary contract teacher at the end of the contract year.
10. RECOVENE IN OPEN MEETING FOR POSSIBLE ACTION REGARDING ITEMS DISCUSSED IN CLOSED MEETING
10.A. Consideration and possible action on recommendation for termination of probationary contract teacher at the end of the current contract year.
11. COMMENTS FROM BOARD MEMBERS REGARDING POSTED AGENDA ITEMS
12. ADJOURNMENT

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