July 7, 2020 at 6:00 PM - Special

Description: 
Background:  The Texas Government Code §791 and Texas Education Code §44.031 (a)(5) allows for governmental entities, i.e. state agencies, local governments, and school districts, to enter into cooperative agreements to allow the procurement process to be performed by a single entity on behalf of all those electing to participate. The benefit of an agreement like this is to reduce administrative costs for each participating member. This code also requires the governing body of each party to authorize the contract. 
 
The Region 16 Education Service Center (ESC) TexBuy Statewide Purchasing Cooperative provides valuable service to our district for needed purchases from key vendors available under contracts procured on behalf of its members.  
 
This agreement is a perpetual agreement (beginning July 8, 2020) for participation in the Purchasing Cooperative known as the TexBuy Statewide Purchasing Cooperative, administered by Region 16 ESC, and allows the District to purchase off contracts administered through this cooperative. 
 
There is no cost for participation in this purchasing cooperative.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Board Resolution Authorizing Membership into the Region 16 Education Service Center (ESC) TexBuy Statewide Purchasing Cooperative and delegate the authority to execute and complete any necessary documentation for this agreement to the Superintendent or his designee. 
 

Description: 
Background:  In alignment with District goals, Operations staff has been researching available services that can support our exceptional custodial teams in helping disinfect our schools. Germinator has a two-step process:

1.     Genesis – cleans and disinfects all surfaces using solutions containing Hypochlorous Acid (HOCI)
2.     Shield – applies an anti-microbial shield on all surfaces making them uninhabitable for germs and viruses for 90 days
 
There are two (2) options to have Germinator mobile services to disinfect and shield the district’s 4,559,663 square feet of treatable space, and 100 buses:

1.     A single (1) application service for $698,949.45
2.     Three (3) applications for $1,412,898.90, includes regular testing

This purchase is being made as a cooperative purchase from the Region 16 ESC TexBuy Statewide Purchasing Cooperative under Contract No. TexBuy-020-050. 

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Germinator mobile sanitization services as presented. 
  

Description: 
Background:  The District needs to purchase 2,100 laptops for teachers to replace the combination of aging desktop computers and outdated Chromebooks teachers are currently equipped with, providing a single, capable device for classroom and remote use. Monitors, docking stations, and necessary accessories will also be purchased.

National and regional resellers were solicited for quotes and the District received six responses. The quote submitted by Delcom Group, under the provisions of Department of Information Resource (DIR) cooperative purchasing contract number DIR-TSO-4159 HP, represents the best value to the district at a total cost of $2,820,111.00. 

In addition to the laptops, Delcom will be provide white glove service to configure and install laptops at teacher workplaces to set up workstations that connect to the district’s network and configured to work with existing software packages specific to each teacher.  The total cost for this service is $61,950.00 and will be purchased off of the TIPS-USA Purchasing Cooperative Contract No. 200105. 

HDMI to VGA adapters enable laptops to be connected to external monitors to provide dual screen capabilities, which increases productivity.  The lowest price meeting specifications was submitted by journeyEd at a unit cost of $11.95333.  Seven hundred fifty adapters will be purchased to allow for connection to docking stations as a total cost of $8,965.00 and will be purchased off of the TIPS-USA Purchasing Cooperative Contract No. 180401.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of teacher laptops and associated services as presented, and authorize the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.
 

Description: 
Background: This purchase will be to replace aging and broken wall mounted projectors installed in elementary and secondary classrooms 7-10 years ago.  This will provide interactive touch screen devices for elementary classrooms, and not-touch displays for secondary classrooms. Proof of concept displays were recently purchased in April and this is a continuation of that project.

National and regional resellers were solicited for quotes and the District received six responses. The quote submitted by Delcom Group, under the TIPS-USA Purchasing Cooperative Contract No. 200105 AV/PC, represents the best value to the district at a total cost of $7,133,056.37. 

A three percent contingency is recommended to cover any ancillary parts needed to complete this project.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of replacement interactive displays from Delcom through TIPS-USA Purchasing Cooperative Contract No. 200105 AV/PC not to exceed $7,133,056.37 as presented.
 

Description: 
Background:  The District currently has 500 mobile hotspots available for check out to students that do not have access to wireless Internet at home. This authorization will allow the purchase of up to an additional 1,500 hotspots to be ordered and distributed as needed.

The monthly cost for each hotspot is $20, making the total monthly cost for 1,500 mobile hotspots $30,000.  This purchase is to provide 1,500 additional hotspots for one year, making this total purchase $360,000.  

This purchase will be made as a cooperative purchase under the Texas Department of Information Resources (DIR) Cooperative Contract No. DIR-TSO-3416.  

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of additional mobile hot spots as presented.
 

Description: 
Background: Currently CFB students enrolled in courses that utilize computationally, or graphically intensive software applications, such as Autodesk and Adobe Creative Suite, use dedicated desktop labs on campus. With the need to access these applications from home for remote learning during the Covid-19 pandemic, as well as at-home access for students in a traditional setting, CFB is evaluating several solutions. These include graphics capable Windows laptops, as well as a server-based virtual desktop solution (VDI) paired with larger screen Chromebooks. Solutions are being evaluated with the recommendation being presented at the July 7th meeting.

Items purchased from Pivot will be made as a cooperative purchase under the Texas Department of Information Resources (DIR) Cooperative Contract No. DIR-TSO-3763.    The purchase from Delcom will be made as a cooperative purchase under the Texas Department of Information Resources (DIR) Cooperative Contract No. DIR-TSO-4159 HP.  The total request for the purchase of a remote learning solution is not expected to exceed $401,868.10.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of a remote learning solution for the CATE program as presented. 
 

Description: 
Background:  The Department of State Health Services requires that Districts have “secure” medication storage that provides a double lock.  Our current medication storage does not meet these requirements.  Medication carts provide the state mandated “double lock” and the medication could be easily transported out of the building for drills and emergencies.  This initial purchase will be for 39 medication carts, which is one cart per campus clinic, plus three in inventory for use as needed.
 
Request for quotes were solicited from six vendors approved under contracts currently available to the district.  The total cost for the purchase of 39 secure medication carts is not expected to exceed $50,000, however, in order to anticipate the purchase of additional medication carts, this request is for authorization to spend up to $75,000.00 for secure medication carts during the next 12 months.  
 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of secure medication carts with the recommended vendor and authorize the Superintendent or his designee to execute these purchases in the best interest of the District.