June 4, 2020 at 7:00 PM - Regular Meeting

Description: 
Background: The District employs full-time professional employees in positions requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.
 

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for April 2020.

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from April 1, 2020 through April 30, 2020.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report for the period of April 1, 2020 through April 30, 2020 as presented.

Description: 
Background: The following dates have been recommended for CFBISD School Board Meetings: 

--Eleven regular school board meetings: one each month except in July. The meetings will be held the first Thursday of the month at 7:00 PM except in January due to the district’s winter break schedule.  The January 2021 meeting will be held on Thursday, January 14.

--Three work/study sessions: These sessions will give the school board an opportunity to delve more thoroughly into topics to be identified. The dates selected for board work/study meetings are listed below: 

November 12, 2020 

February 18, 2021 

April 15, 2021 

A special school board meeting is planned for the purpose of conducting a public hearing regarding the proposed budget for the 2020-2021 school year and to adopt said budget on Thursday, August 20, 2020. 

A Team of Eight Training will be scheduled in early fall to meet the statutory requirement of a team building training for the school board members and superintendent. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the board meeting and board work/study session dates for 2020-2021, as presented. 
 

Description: 
Background: In accordance with Texas Education Code Section 44.004, the District must set the date, time and place of a “Public Meeting to Discuss the Budget and Proposed Tax Rate”.  At the scheduled meeting, the District must accept public input before adoption of the final budget and tax rates.

This agenda item addresses all items related to the Time, Place and Location of a Public Meeting to Discuss the 2020-2021 Budget and related Proposed Tax Rate. 

Administration proposes the meeting to be held on Thursday, August 20, 2020, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees set the date, time and place of the Public Meeting to Discuss the Budget and Proposed Tax Rate on August 20, 2020, at 6:00 pm, in the Board Room of the Administration Building, 1445 N. Perry Road, Carrollton, Texas 75006. 
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of advertising and media services to be utilized throughout the Carrollton Farmers Branch Independent School District.

The primary intent of this agreement is for all required annual advertisement, such as bid and legal notices, tax rates notices, election notices, as well as placement of personnel advertisement for open positions.  Additionally, this allows for media services for advertising campaigns, as well as custom mailing efforts to publicize District programs and offerings.

This agreement allows for various advertisement outlets to be used, depending on the type of ad being placed.  Ad costs are tied to a set price list to help hold pricing to a consistent amount based on the size and type of advertisement. 

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the second extension (beginning June 5, 2020) of four (4) one (1) year extension options as specified in the RFP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 18-05-041-4 for Advertising and Media Services for the second one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
 

Description: 
Background: This is an exclusive service contract which provides for transportation parts through the NAPA on site store located at Carrollton Farmers Branch Independent School District Service Center.

NAPA Integrated Business Solutions is currently providing parts and on site store personnel for the Transportation Department. There is a NAPA parts/counter manager and delivery driver assigned to CFBISD.  The manager’s duties include parts requests, inventory replenishment, loss prevention, adjustment of minimum and maximum quantities, ensuring 85% of inventory needs readily available and completion of all required paperwork for warranty, rebates and documentation of purchases for vehicle repair and maintenance.  Parts under this agreement will be utilized to perform repairs to buses and the District’s white fleet. 

Based on average spending for the last three years, the estimate for the 2020-2021 school year is $650,000.00. This agreement is being made as a cooperative purchase through the National Joint Powers Alliance (NJPA) Purchasing Cooperative under Contract No. 061015-GPC.

This renewal is for a one (1) year term (beginning August 1, 2020). There are no additional renewal options remaining on the NJPA Contract.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the renewal of this agreement to purchase transportation parts using the NAPA Integrated Business Solutions with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the contract terms in the best interest of the District through the term of this contract.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of asphalt paving and patching to be utilized throughout the Carrollton Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the fourth and final extension (beginning June 4, 2020) as specified in the RCSP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RCSP 16-20 Asphalt Patching and Paving for the fourth one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RCSP in the best interest of the District through the term of this contract. 
 

Description: 
Background: This is an exclusive service contract which provides for cabling fiber locate and repair services throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the fourth extension (beginning June 4, 2020) as specified in the RCSP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RCSP 16-27 Cabling Fiber, Locate and Repair Services for the fourth one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RCSP in the best interest of the District through the term of this contract.
 

Description: 
Background:  This is an exclusive service contract which provides for Child Nutrition Program Mainline Groceries, Bread and Paper Products and Other Related Materials throughout the Carrollton Farmers Branch Independent School District.

Average expenditures under this agreement for the periods covering July 1st through June 30th of the Fiscal Years covering 2016-17, 2017-2018, 2018-2019, and 2019-2020 Year-To-Date are $4,636,152.00; therefore anticipated expenditures under this extension are not expected to exceed $4,725,000.00 for the contract period covering July 1, 2020 through June 30, 2021.  Purchases of these products will be monitored to ensure this amount is not exceeded without additional Board authorization.

CFBISD issued a Request For Proposal on March 5, 2020 in order to secure a multi-year agreement for mainline groceries, bread and paper products; however, challenges incurred during the COVID-19 pandemic made obtaining competitive pricing difficult for food brokers.  Because of this condition, United States Department of Agriculture released guidelines that allowed for qualifying entities that had active contracts could be extended for an additional 12 months under provisions in the Code of Federal Regulations (2 CFR §200.308).  Exercising this provision will allow time to procure a replacement bid to be in place at the expiration of this extended agreement.
 
Purchases made under this agreement utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR) and the Code of Federal Regulations (CFR) sections 200.326 for participants in the National School Lunch Program.

This is an emergency one (1) year extension allowed through TDA through 2 CFR §200.308 (beginning July 1, 2020) as specified in the RFP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 16-22 for Child Nutrition Program Mainline Groceries, Bread and Paper Products and Other Related Materials for an emergency one (1) year extension term with the recommended vendor and to authorize the Superintendent or his designee to execute purchases in an aggregate amount not to exceed $4,725,000.00 for the 2020-2021 school year as described.
 

Description: 
Background: This is an exclusive contract which provides for as-needed purchases of child nutrition milk and dairy to be utilized throughout the Carrollton-Farmers Branch Independent School District.

Average expenditures for milk and dairy products for the periods covering July 1st through June 30th of the Fiscal Years covering 2017-18 and 2018-2019 are $682,070, and 2019-2020 Year-To-Date is $558,896.31.  Costs for 2019-2020 Year-To-Date were below the anticipated amount because of the COVID-19 pandemic closure.  Annual expenditures under this agreement are not expected to exceed $735,000.00 for the contract period covering July 1, 2020 through June 30, 2021.  Purchases of milk and dairy products will be monitored to ensure this amount is not exceeded without additional Board authorization.

This agreement is for an initial one (1) year term (beginning July 1, 2020) and includes four (4) one (1) year extension options as specified in the RFP. The District reserves the right to rebid the RFP at any time.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 2020-02-007 Child Nutrition Milk and Dairy for the initial one (1) year term with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
 

Description: 
Background:  CFBISD is looking to use a platform that will expand upon the features of the current platform in use for college access and data tracking services.  In addition to providing comprehensive college, career, and military readiness guidance lessons appropriate to grade level and college majors and scholarship searches, the system needed is one that will offer students the ability to request letters of recommendation and transcripts. The system would permit simple transferability of four-year high school plans developed in 8th grade to the receiving high school counselors, and it should permit counselors to run clear reports to track their students’ progress toward endorsements, specific credits earned, and specific credits not yet attained toward high school graduation.  This will enhance the District’s ability to track students’ college, career, and military readiness, as well as progress toward graduation requirements. 

To accomplish this, Request for Quote solicitations were sent to prospective vendors to provide a cost proposal based on the Scope of Work included in the solicitation document.  Responses were received from three vendors on May 13, 2020 and evaluated based on selection criteria included in the RFQ document.

Evaluations were conducted for each response and scored by a committee of four members of the College Career ad Military Readiness (CCMR) Department.   Following the initial evaluation it was determined that one response did not meet the objectives of the Request for Quote; therefore, demonstrations from the two remaining systems were conducted.  Following the system demonstrations, the final evaluation was completed according to the criteria in the rubric attached to this Executive Summary.  The solution provided by Xello met all criteria of this solicitation and represents the best value to CFBISD.  The total cost for this solution is $69,084.35, which includes an initial cost of $10,700 immediate cost out of the 2019-2020 budget for implementation and a cost of $58,384.35 out of the 2020-2021 budget.    This purchase as a cooperative purchase under the OMNIA/Region 4 ESC contract number R 150702 for Educational Software, Media and Peripherals. 

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the College Access Data Tracking for College Career and Military Readiness System with the recommended vendor and to authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background:  Stakeholder input regarding budget priorities have been gathered at multiple venues, including Board of Trustee Work Study meetings, District Improvement Council meetings, staff meetings, and regular Board of Trustee meetings.

A competitive compensation plan has been identified as a District top priority.  Information will be presented related to the proposed compensation plan for 2020-2021.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees consider authorizing and approving  the related new hire pay schedule and pay grades and authorizing across the board pay increases for eligible staff as presented.
 

Description: 
Background: Each year the Board of Trustees must approve the District’s stipend and supplemental pay schedules.  TASB performed a stipend review in June 2019 and recommended changes involving the elimination of extra days and the addition of stipends.  The proposed change will affect athletic and fine arts stipends.  The launch of the new District website has created the need for a staff member to update campus websites so a proposed new campus website/social media stipend will be included in the stipend proposal.  No other changes have been made to stipends or the pay schedules, with the exception of minor additions of pay rates for various supplemental pay duties not approved in previous schedules.  The 2020-21 Stipend and Supplemental Pay Schedule will be provided under separate cover.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approve the Stipend and Supplemental Pay Schedules for 2020-21.
 

Description: 
Background: A competitive compensation plan has been identified as a District top priority. A resolution for Board consideration is to authorize the continuation of the Years of Service one-time supplemental payment for the 2020-21 school year.

The amount of the one-time supplemental payment an eligible employee receives under this plan will be based on the employee’s years of employment with the District and will be paid at five (5) year increments in the year following the anniversary date as outlined in the resolution.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the one-time year of service supplemental payment for the 2020-2021 school year and the resolution as presented.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of concrete patching, paving, and curbs to be utilized throughout the Carrollton Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the fourth extension (beginning June 5, 2020) as specified in the RCSP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the Extension of RCSP #16-19 Concrete Patching, Paving and Curbs, as presented. 
 

Description: 
Background: This is an exclusive service contract which provides for child day care catering throughout the Carrollton-Farmers Branch Independent School District.

In conjunction with the District’s day care program, it is necessary to provide meal service for the Child Development Academy (Kelly Pre-Kindergarten Center) for the 150 children enrolled in the Academy.  This agreement requires the vendor to provide meals and snacks at a fixed price of $2.30 per student per day with a minimum guarantee of 150 students.  Additional meals and snacks above the 150 minimum are provided at $1.40 for each lunch and $0.45 for each additional snack. 
 
Although the minimum number of meals and snacks guaranteed daily is 150, the Academy exceeds this number, because the number of students served varies.  The high enrollment mark at the Child Development Academy for 2019-2020 was estimated at 275; however, the number of students served fluctuates depending on the age of the child and time of year.  For example, infants that are enrolled at the beginning of the year may not be ready for solid food and are not served under this agreement; however, as they grow and develop they will be included in the daily service.

Average expenditures under this agreement for July 1st through June 30th of Fiscal Years 2016-17, 2017-2018, and 2018-2019 Year-To-Date are $92,823.00.  Expenditures for day care catering have increased each of the previous three years; therefore purchases under this extension are not expected to exceed $100,000.00 for the period covering July 1, 2020 through June 30, 2021.  Purchases under this agreement will be monitored to ensure this amount is not exceeded without additional Board authorization. Purchases made under this agreement utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR) and the Code of Federal Regulations (CFR) sections 200.326 for participants in the National School Lunch Program.

This is the fourth (beginning August 1, 2020) of four (4) one (1) year extension options as specified in the RFP.   The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 16-26 for Child Day Care Catering for the fourth one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
  

Description: 
Background: This purchase will be for classroom library books in English and Spanish for fourth grade.  A list of books to be included in these libraries was curated by the CFBISD Teaching and Learning Department and submitted to multiple vendors for competitive quotes.   While these books are available from various vendors, not all vendors are able to provide all titles; therefore, quotes that are submitted in response to this solicitation were based on the availability of titles each vendor could provide.  Evaluations of each quote submitted were made based on the number of titles vendors could provide, the pricing of the quote and product availability.  Vendors were selected according to the number of books they were able to provide for each title for both English and Spanish books.  

The total cost for English and Spanish classroom libraries will not exceed $116,100. 

Purchases under this approval will be made from Lectorum Publications, Inc. awarded under CFBISD RFP 16-33.  Purchases made under this contract utilizing federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR). 

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of classroom libraries at a total cost not to exceed $116,100 with the recommended vendors and authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background: This purchase provides tuition for special education students with auditory impairment to receive services from the Dallas Regional Day School Program for the Deaf (DRDSPD). These services were provided through a previously approved shared services agreement (SSA) between the District and the DRDSPD.  Under this agreement, students identified with auditory impairment attend the regional day school program on a part or full-time basis.  Full-time students are transported to DRDSPD, while other students receive itinerant deaf education services on a part-time basis at Carrollton Farmers Branch campuses.  This agreement provides services to not-yet-school-age children as needed. These services may increase or decrease due to in-district or out-of-district transfers.

For the 2019-2020 school year, 21 students received services under the current agreement at an estimated cost of $251,343.45.  Ten (10) students received full-time services, six (6) received services on a part-time basis, while five (5) students that are not school age received services on an as-needed basis.

Another factor to note is that, unlike the previous SSA, this agreement required transportation to be provided by the home district at its own cost.  

This agreement is a yearly agreement beginning August 1, 2020. The anticipated expense for this service is $164.296 for the 2020-2021 school year.  

Approval of this item will authorize the payment of $251,343.45 for services rendered during the 2019-2020 school year, and approve services for 2020-2021 at a projected amount of $164,296.00. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of services totaling $251,343.45 for the 2019-2020 school year, continues the shared services agreement for Dallas Regional Day School Program for the Deaf for 2020-2021 and authorizes the Superintendent or his designee to execute in the best interest of the District through the term of this contract.
 

Description: 
Background:  This is an exclusive contract which provides the district with service for the collection of delinquent property taxes.  

Trustees approved RFQ 17-02-081-4 for Delinquent Property Tax Collection Services to Perdue, Brandon, Fielder, Collins, and Mott, LLP.  This was done at the April 6, 2017 Regular Board Meeting, Consent Agenda Item No. IV.B.3.l. The selected firm provides services to collect delinquent taxes on a percentage fee basis, which is the maximum allowed under state law.  This is the second of three one-year extensions to this agreement, which was an initial three-year agreement that expires on June 4, 2020.

Administration recommends extension of this agreement (beginning June 5, 2020) for the first of two (2) one (1) year renewal options.  

The District reserves the right to issue a new RFQ for these services at any time, if needed.

Recommendation:  It is the recommendation of the Superintendent that the Carrollton Farmers Branch ISD Board of Trustees approves the extension of RFQ 17-02-081-4 for Delinquent Property Tax Collection Services to Perdue, Brandon, Fielder, Collins & Mott, LLP and further authorize the Superintendent or his designee to execute any documentation needed for this service. 
 

Description: 
Background: This is a non-exclusive contract which provides digital library resources throughout the Carrollton Farmers Branch Independent School District. The library digital resources are selected to provide resources for our students and staff on a wide range of educational materials for appropriate grade levels.  They include online encyclopedias, digital periodicals for research, social studies databases and maps, biography database, educational video streaming and books online.  These yearly subscriptions have been available to students for several years on a 24/7 basis.  Home access is available with passwords provided by school librarians.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

Purchases under this authorization total $168,650.51 and will be made using available cooperative and CFBISD contracts as identified on the attached tabulation.

Subscriptions under this purchase will be in effect from August 1, 2020 through July 30, 2021 and will be utilized to provide digital library resources at campuses as needed for the 2020-2021 school year.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Digital Library Resources for one- year term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
  

Description: 
Background:  This is an exclusive service contract which provides for specified services from Region 10 Education Service Center throughout the Carrollton Farmers Branch Independent School District.  The total cost is $125,900.  A table of pricing details is listed in the Executive Summary. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchases of specified services from Region 10 ESC for the 2020-2021 school year as presented.
 

Description: 
Background:  eStar by Frontline is a web-based special education records management system. All required special education compliance documents, including notices, consents, Admission, Review, and Dismissal (ARD) paperwork, Full and Individual Evaluation (FIE) reports, Individual Education Plan (IEP) goals and objectives, progress reports, Medicaid data, etc., are created to assist in programming for our students. The system generates administrative reports and can communicate with the District’s TEAMS system for data purposes. The system also updates regularly to comply with federal and state regulations.

The purchase will be made from Frontline Education under provisions of Education Service Center Region XIX Purchasing Cooperative Contract Number 15-7144 in the amount of $88,401.98. 

The District can cancel the contract at the end of each term year for cause or no cause with a 60-day notice to Frontline Education.   

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the renewal of eStar for Special Education records management system at a total cost for year one of $88,401.98 with delegation of authority to execute all required documents to the Superintendent or designee.
 

Description: 
Background:  Gaggle is a safety management system that integrates with Google to provide cyber-monitoring for Google Apps in Education.  Learning to use email in a professional manner is one of the technology Texas Essential Knowledge and Skills (TEKS) that prepares students for a global workforce environment.  Gaggle aids in making the cyber environment safe for student use.

This purchase provides a safe communication/collaboration environment for students. Gaggle provides twenty-four hour human monitoring for cyber-bullying and monitoring of inappropriate access to sites and images allowing district personnel to intervene and address digital citizenship and ethics. This management system also protects student data and information as required by the Children’s Internet Protection Act (CIPA).

This purchase is to be made from Gaggle.Net, Inc., in the amount of $114,000, under The Interlocal Purchasing System (TIPS) RFP 200105 Technology Solutions, Products and Services. This purchase adheres to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This agreement is being renewed (beginning July 1, 2020) under the provisions included in RFP issued by the TIPS-USA Purchasing Cooperative under Contract No. 200105 for Technology Solutions, Products and Services. 

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of Gaggle Safety Management for $114,000.00 through TIPS RFP 200105 for Technology Solutions, Products and Services and to authorize the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of Instructional Materials for Career Tech to be utilized throughout the Carrollton Farmers Branch Independent School District. This purchase provides updated instructional materials for the Career and Technical Education (CTE) program.  Due to the nature of CTE courses, the renewal of several software products must be done on an annual basis.  

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases under this authorization total $199,542 and will be made using available cooperative and CFBISD contracts as identified on the attached tabulation.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of career tech instructional materials with the recommended vendors and authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
  

Description: 
Background:  In order to prepare for the addition of full day special education services for four-year-old students in the District for the 2020-2021 school year, Administration has identified the need to purchase additional instructional classroom materials to support both the general education and the special education needs of the students in these classrooms. Multiple vendors will be utilized to procure these needs and the current estimates are for these additional seven (7) classrooms.  These materials will be for four (4) additional special education classes for three-year olds at Farmers Branch, Good, McWhorter and Rosemeade Elementary schools, and three (3) additional special education classes for four-year olds at Central, McWhorter and Rosemeade Elementary schools.  The District will request a not to exceed amount of $150,000 for the procurement of these items.  (Please note:  3 and 4 year old classes use the same curriculum materials.)

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
This purchase is to facilitate the expansion of our four-year old program in becoming a full day program and will be made under CFBISD Bid No. RFP 16-33 for Teaching Supplies and Instructional Materials, as well as other purchasing contracts available to CFBISD.  Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of instructional materials for additional ECSE (Early Childhood Special Education) classes with vendors under contracts available to CFBISD and to authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background:  The Board of Trustees has entered into a joint memorandum of understanding with the county juvenile board outlining all issues pertinent to the interaction between the juvenile board and the school district in the operation of the Juvenile Justice Alternative Education Program. The objective of the program is to help students achieve behavioral and academic improvement and provide an effective education program. Details of this relationship are defined in the agreement available for public inspection upon request to the Superintendent of Schools.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the MOU with Dallas County for the Juvenile Justice Alternative Education Program as presented.
 

Description: 
Background: This is an exclusive contract, which provides for as-needed purchases of Child Nutrition kitchen sanitation supplies and services to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

This agreement is for an initial one (1) year term (beginning July 1, 2020) and includes four (4) one (1) year extension options as specified in the RFP. The District reserves the right to rebid the RFP at any time.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the RFP as presented.
 

Description: 
Background: This is an exclusive contract which provides a Learning Management System for the CFBISD instructional staff.  

A Learning Management System (LMS) is a software application for the administration, documentation, tracking, reporting and delivery of electronic educational courses. This Learning Management System allows teachers to become facilitators and orchestrators of learning while encouraging students to become engaged with and to own their learning. With most university systems using an LMS, this is another step of preparation for our students for life beyond high school. 

Canvas by Instructure is the software application selected to be used in CFBISD.  The term of this purchase will be from July 1, 2020 through June 30, 2021.

This purchase will be made using OMNIA/Region 4 ESC R 150702 Educational Software, Media and Peripherals. Instructional Material Allotment of $71,359.50 will be the funding source.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the Learning Management System with the recommended vendor and authorizes the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background: This vendor provides norm-referenced, standardized assessments for students in CFBISD in grades K-8. This contract is a one-year license agreement with the Northwest Evaluation Association (NWEA).  MAP tests are online assessments administered three times a year: fall, winter, and spring. Comparative data is used to provide feedback on where a student is on the learning continuum and provide guidance to teachers to inform instructional decisions. Student scores are based on rate of academic growth related to the prior MAP performance in three content areas: Reading, Math, and Science. Campus and district personnel use MAP reports to inform students, parents, and teachers on performance trends through grade level measures.   

Licenses will be purchased for grades K-2, 3-8 for Math, Reading and Language, and grades 4-8 for Science.   Pricing details are included in the Executive Summary.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of testing, as presented, from NWEA through the EPCNT contract with Lewisville ISD contract number RFP #F1010-18 and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
   

Description: 
Background: The Microsoft Education Enrollment Solution (EES) licensing agreement allows the District to bundle multiple Microsoft products into a single annual fee. The list of products includes Office Suites, Windows Operating Systems, software for email protection, software deployment Dynamics365 (district’s help desk software), Minecraft for all students, and voice mail. 

This agreement also affords CFBISD staff the opportunity to purchase Microsoft Office for home use at a cost of $9.95. Microsoft Office is offered free of charge to students through this agreement. Current CFBISD students will have the ability to use Office on their personal (Apple and Android) mobile devices. The current agreement expires on June 30, 2020. 

The purchase of the Microsoft Education Enrollment Solution (EES) license is to be made from SHI Government Solutions under the provisions of Texas Department of Information Resources (DIR) Contract #TSO-4092 at a cost of $174,654.56. 

The term of this agreement is July 1, 2020 to June 30, 2021.   

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of Microsoft Education Enrollment Solution (EES) license from SHI Government Solutions under the provisions of Texas Department of Information Resources (DIR) Contract #TSO-4092 at a cost of $174,654.56.
    

Description: 
Background:  At the June 6, 2019 Regular Board Meeting, Trustees approved an Interlocal Agreement with the University of Texas at Austin to provide dual credit courses under the OnRamps Cooperative Program.  OnRamps offers the opportunity for high school students to earn high school credit from their district and the opportunity to earn college credits from The University of Texas at Austin (“UT Austin”) through a distance education course.  The District wishes to continue offering this program for the 2020-2021 school year.

The University of Texas at Austin OnRamps increases the number and diversity of students who engage in learning experiences aligned with college expectations. Students experience college before college. OnRamps students who earn college credit receive a college transcript along with separate high school credit and a high school transcript. OnRamps college course credit is accepted at any public university or college in Texas, as well as many private and non-Texas institutions. The agreement between University of Texas OnRamps and Carrollton Farmers Branch ISD will allow continued opportunities for our student to take dual enrollment courses to earn University of Texas college credits that will transfer to any university.

The cost of this program was subsidized through the 86th legislation.  The cost for participation for the 2019-2020 school year is $280,347, which includes subsidies by OnRamps of $77,635.88, and Texas Education Agency (TEA) of $47,664.12.  There is no cost to the District, as TEA will directly reimburse UT Austin for the program credit.  This represents 1,253 courses taken by CFBISD students during the 2019-2020 school year.

This approval will authorize the continuation of this program in the 2020-2021 school year.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Extension of OnRamps Dual Credit Courses from University of Texas at Austin.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of Paint Services to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the fourth and final extension (beginning June 5, 2020) as specified in the RCSP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RCSP 16-17 Paint Services for the fourth and final one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RCSP in the best interest of the District through the term of this contract.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of Plumbing Services to be utilized throughout the Carrollton Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the third extension (beginning June 5, 2020) as specified in the RFP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs dictate.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-04-241-4 for Plumbing Services for the third one year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
 

Description: 
Background: TASB Policy Services recommends updating DEA (Local) Compensation and Benefits to address premium pay during disasters.  FEMA requires a premium pay provision must be in policy prior to a disaster in order to be considered for Federal reimbursement for premium pay.  The update allows for premium pay to be designated during a disaster and therefore be eligible for consideration for reimbursement for premium pay.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the update to DEA (Local), as presented.  
  

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of Signs, Banners, Decals and Miscellaneous Printing to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This agreement is the third extension (beginning June 5, 2020) of four (4) one (1) year extension options as specified in the RFP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the option to extend the agreement of RFP 17-05-181-4 Signs, Banners, Decals And Miscellaneous Printing for the third one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
 

Description: 
Background:  On November 7, 2019, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Jackson Construction to perform construction services for replacement of Sheffield Elementary School. The project scope and design is according to the scope of work/project description developed by the assigned architect, LPA, Inc.  This approval included the base agreement with CFBISD and Jackson Construction to provide construction management services for the renovations to the campus.    

The Amendment 1 document will establish the guaranteed maximum price (GMP) for the renovations building project as $27,258,605.00 which includes a $400,000 allowance for HVAC Units to be provided by the District, and establishes the completion to be completed in August 2022.  

Total project costs excludes architect and engineer fees, geotechnical investigation and fees, material testing, inspections, survey costs, printing and any other miscellaneous fees outside of the CMAR responsibility.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A as presented.
 

Description: 
Background:  STEMScope hands-on kits support the fifth grade science curriculum.  For the 2020-2021 school year and beyond, there is a need to provide instructional materials that will allow for hands-on instruction for the STEMScope curriculum. Throughout the 2019-2020 school year the aggregate spend for STEMScope materials is $34,278.50.  The request for additional fifth grade science kits and consumable material refills will put the aggregate spend at $78,510.

Quotes were requested from three science vendors for kits that will support the science TEKS based lessons. The product needs to provide hands-on materials that support the activities for a class of 32. We also need additional refills of consumable materials for those teachers who have more than one science class in order for all students to be able to participate. In addition, materials should be packaged and labeled with the TEKS based units in the STEMScopes curriculum. After evaluating quotes, Administration could only find one company who meets all of these requirements and provided training at no additional cost

Administration recommends the purchase of STEMScopes kits from Accelerated Learning to support hands-on instruction for the 5th grade science program at each of the district’s elementary schools.  This purchase will be made under CFBISD RFP# 16-33.  The total request for the purchase is $78,510.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of STEMscope hands-on kits for fifth grade science at a total cost of $78,510 from the recommended vendor and authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background: This is a non-exclusive contract which provides for as-needed purchases of Student Nutrition Temporary Staffing to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.
 
Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

This is the first extension (beginning June 5, 2020) of four (4) one (1) year extension options as specified in the RFP.

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 2019-04-008 Student Nutrition Temporary Staffing for the first of four (4) one (1) year extension options with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the district through the term of this contract.
 

Description: 
Background: The District wishes to continue the practice of providing school resource officers assigned to select District campuses for the 2020-2021 school year.

The attached extensions reference the original agreements executed by the CFBISD Board of Trustees on August 1, 2013, for municipal officers with the cities of Carrollton and Farmers Branch, and 2019-2020 with the city of Irving. These extensions will provide for six officers provided by Carrollton Police, one officer provided by Farmers Branch Police and two officers provided by the Irving Police Department.

Carrollton officers will be assigned to Turner High School, Smith High School, Polk Middle School, Perry Middle School, Blalack Middle School and Creekview High School.  The total projected cost for Carrollton SRO’s for 2020-2021 has not been received yet, but will be received in time for the Board to consider at the June 4, 2020 Board meeting.  Cost for Carrollton SRO’s will be paid out of the General Operating Budget.  The projected cost for 2020-2021 for Carrollton SRO’s is expected not to exceed 5% of the 2019-2020 amount of $423,231.64, which totals $444,393.22.  The exact projection is expected to be ready to present in time for the June 4, 2020 Board meeting. 

The Farmers Branch officer will be assigned to Field Middle School.  The total cost for Farmers Branch SRO’s for 2020-2021 is projected to be $55,995.19 to be paid out of the General Operating Budget.

Irving officers will be assigned to Bush Middle School and Ranchview High School.  The total cost for Irving SRO’s for 2020-2021 is projected to be $119,388.00 to be paid out of the General Operating Budget.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve the Interlocal Agreements and Memorandum of Understanding with the identified municipalities for Student Resource Officers as presented.
   

Description: 
Background:  In accordance with the Texas Property Tax Code Section 26.04 (c) and (e) , the Tax Assessor is designated by the governing body to calculate the no-new-revenue rate and the voter-approval tax rate for the unit as well as publish the rates.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves Anna Brady to calculate Voter-Approval Rate and publish the Notice of Public Meeting to discuss the 2020 - 2021 Budget and Proposed Tax Rate.
  

Description: 
Background: The District published a Request for Proposals (RFP) 17-03-302-4 for Voluntary Insurance on March 2, 2017 to supplement voluntary insurance products offered to CFBISD employees.  Trustees approved Voluntary insurance products offered to CFBISD employees are PPO Dental, DHMO Dental, Cancer, Accident, Term Life, Whole Life, Vision, and Disability. A Flexible Spending Account and Health Saving Account are also offered.  In addition to the basic voluntary insurance products, other products offered to CFBISD employees are Medical Gap and Identify Theft coverage.  

Solicitations from voluntary insurance providers were requested in January and responses were due in February.  Renewal quotes were obtained from all voluntary insurance product lines and include two and four rate guarantees.  No rate increases are proposed under this renewal.  A table summarizing the selected products, insurance providers, plans and plan terms is shown in the Executive Summary.

Open enrollment begins on July 20, 2020.  Premiums for all voluntary products are paid through employee deductions.

This is the first (beginning September 1, 2020) extension option and includes renewal options for one additional one-year renewal term beyond the initial period as specified in the RFP. The District reserves the right to rebid the RFP at any time.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 17-03-303-4 for Voluntary Insurance from the recommended vendors for the 2020-2021 Plan Year. 
  

Description: 
Background:  Words Their Way Classroom is a supplemental literacy program for grades 2-5 that helps teach phonics, spelling, and vocabulary using a unique sorting strategy for word association. Developmental stages reflect students’ spelling behavior as they move from one level of word knowledge to the next.  This purchase will be for the hard copy version of Words Their Way for teachers. 

This program provides an interactive approach for teaching word knowledge which requires the use of learning skills and not rote memorization.  At the heart of the program is the hands-on or interactive sort. The sort invites students to group words or pictures representing specific sounds into categories. Most sorts begin with teacher-directed instruction along with questions to guide student learning and generalizations.

As part of the 2019 textbook adoption for Elementary Language Arts, the District adopted Words Their Way.  At the time, the committee felt that the digital version would be sufficient for the staff to effectively utilize.  However, in the first year of implementation, the teachers are expressing the need for hard copies to better meet the needs of their students. 

The cost of this purchase is $65,611 for the English and Spanish versions.

This purchase is being made under CFBISD Bid No. RFP 16-33 for Teaching Supplies and Instructional Materials.  Purchases made under this contract utilizing Federal funds adhere to all requirements for expenditures under Federal Education Department General Administrative Regulations (EDGAR).

The District reserves the right to purchase or re-procure this solution at any time according to any procurement method allowable under Texas Education Code §44.031 as the District’s needs require.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the Words Their Way Hard Copy for Grades 2-5 with the recommended vendor and to authorize the Superintendent or his designee to execute these purchases in the best interest of the District.
 

Description: 
Background: To provide assistance in the administration of Workers’ Compensation Program, the District issued RCSP 16-14, which include two components:  1) Worker’s Compensation Third Party Administration (component 1), and 2) Worker’s Compensation Cost Containment Services (component 2).  Component 1 was awarded to 1-2-1 Claims, and component 2 was awarded to Injury Management Organization, Inc.  

This extension will continue the services of 1-2-1 Claims and the Third Party Administrator for third party administration of the District’s workers’ compensation claims and, Injury Management Organization, Inc. for cost containment services.  This contract was originally awarded at the June 2, 2016 Regular Board meeting as a three-year agreement, with an option to renew for a second three-year term.  Approval of this recommendation will extend agreements with these two service providers for the remainder of the term of this RCSP.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RCSP 16-14 for Workers' Compensation Third Party Administration as presented.
 

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Regular Board Meeting held May 7, 2020, as presented. 

Description: 
Background:  In accordance with Section 2256 of the Texas Government Code, the Board of Trustees shall designate one or more officers to be responsible for the investment of its funds. Due to upcoming staff changes within the Business Services department, we will make adjustments to our investment officers.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees executes the Resolution Designating Investment Officers for the Carrollton-Farmers Branch Independent School District. 
 

Description: 
Background:  Various banking and investment entities require Board of Trustee approval to change authorized administrative personnel to conduct financial transaction on behalf of the District.  Recent staff changes within the Business Services department will require Board of Trustees approval to change personnel for these entities.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves any banking or investment signature changes needed to conduct financial transactions on behalf of the District.
 

Description: 
Background:  At the January 16, 2020 Meeting of the CFBISD Board of Trustees, the board adopted the 2020-2021 Academic Calendar that was proposed by the District Improvement Council (DIC).  Since that time, the state has undergone school closures due to Covid-19.  With the uncertainty that remains regarding this disease and possible future school closures, the DIC met on Wednesday, May 27th to consider options in preparation for this possibility.  Dr. John Chapman, Superintendent of Schools, led the discussion and shared the current thinking of the governor, commissioner, and area district superintendents.  

Options that were presented and considered by the DIC included:

1. Adding intercessions (longer breaks) to the current calendar,
2. Removing scheduled holidays to gain additional school days,
3. Leaving the adopted calendar intact and designating the 22 weekdays in June as make-up days       should they be needed.  

After hearing the pros and cons of the options followed by discussion and questions about the various possibilities and ramifications, the DIC unanimously voted to approve Option 3:  Designating the 22 days in June as Covid-19 Make-up Days.  (Note:  These 22 days are in addition to the 2 regularly scheduled Bad Weather Days adopted in January as part of the 2020-2021 Academic Calendar.)

The proposed revision to the 2020-2021 Academic Calendar delineating the 22 Covid-19 Make-Up Days is attached.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the proposed changes to the 2020-2021 academic calendar as presented.
 

Description: 
Background: In an effort to encourage drivers and monitors to maintain good attendance and stay with the District, a resolution for Board consideration to continue a one-time supplemental pay plan for eligible staff to be effective for the 2020-2021 school year. The plan will include a supplemental payment to drivers and monitors in March 2021 for the fall semester and July 2021 for the spring semester. The one-time payments are contingent upon meeting specific attendance criteria as outlined in the resolution.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Resolution to authorize a one-time supplemental payment to eligible transportation bus drivers and monitors, as presented.