May 7, 2020 at 7:00 PM - Regular Meeting

Description: 
Background:  The District employs full-time professional employees in positions requiring and not requiring a certificate from the State Board of Educator Certification (SBEC), nurses, and other designated employees under a probationary or term contract.  The purpose of this agenda item is to facilitate Board approval of these contracts.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the employment of the individuals as indicated on the list provided.
 

Description: 
Background:  The monthly financial reports presented to the Board for consideration will include budget amendments (when applicable), budget summary year-to-date reports, construction summary report, outstanding investments, and tax office reports.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the financial reports for March 2020.
 

Description: 
Background:  The attached report is a summary of the purchases valued over $25,000 but not exceeding $50,000 that have been made from March 1, 2020 through March 31, 2020.

Recommendation:   It is the recommendation of the Superintendent that the Board of Trustees accepts the Purchasing Report for the period of March 1, 2020 through March 31, 2020 as presented.
 

Description: 
Background: The Public Funds Investment Act (PFIA) requires investment officers to submit investment transactions for all funds to the governing body, not less than quarterly. The quarterly investment report includes the District’s investment transactions required by the PFIA for the quarter ended February 29, 2020.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees accepts the quarterly investment report for the quarter ended February 29, 2020.
 

Description: 
Background: This contract secures the services of a qualified firm to perform the District’s annual external audit. To accomplish this, a request for qualifications was generated and submitted to qualified firms. The purpose of the request for qualifications was to obtain the services of a public accounting firm for the annual audit for fiscal year 2020. The organization-wide audit will encompass the financial statements as required by GASB Statement No. 34 and the Financial Accounting System Resource Guide (FASRG) for the district for the fiscal year ending August 31, 2020. The audit is to be performed in accordance with generally accepted auditing standards and generally accepted government auditing standards contained in the FASRG.

The District solicited qualification statements from prospective accounting firms. A two-step process was conducted to solicit, evaluate and rank responses. Six (6) Qualification Statements were received in step one of this process, which were evaluated and ranked according to the criteria included in the solicitation document. The top two vendors were invited to participate in an interview on April 7, 2020 via WebEx video conferencing. After the interviews were completed, the Evaluation Committee ranked the firms based on the information learned during the interviews.

The firm that demonstrated the qualifications best suited to conduct the District’s external audits is Hankins, Eastup, Deaton, Tonn & Seay, P.C. They were requested to submit a proposed fee to conduct the external audit for the year ending August 31, 2020. Their proposed fee of $57,000 in in line with the previous two years and represents a $2,000 reduction over the previous year’s fee. This agreement includes four (4) one-year extension options.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves RFQ 2020-01-004 for External Financial Audit Services as presented.
  

Description: 
Background: Representatives of the Technology Department inspected the cafetoriums and met with campus principals to discuss the audio-visual equipment in the cafetoriums in the District. Many principals said the cafetorium audio-visual equipment needed an upgrade to meet their campus needs.

Because the individual campuses will require different equipment based on their cafetorium configuration, District personnel held site visits at a representative sampling of campuses. The current audio-visual equipment varies from older ceiling mounted projectors, mobile projectors on carts, manual screens, electronic screens, new sound equipment in elementary campuses, and no sound equipment in high schools. The specifications of the RFQ require any new audio-visual equipment to connect to the existing sound equipment in the cafetoriums.

The District solicited quotes from qualified audio-visual companies using purchasing cooperatives such as The Interlocal Purchasing System (TIPS) and Texas Department of Information Resources (DIR).

Delcom Group and Troxell Communications submitted quotes for the cafetorium audio-visual upgrades.

The quote provided by Delcom Group represents the best value to the District as it included electrical services, lift rental, and audio-visual equipment as specified in the RFQ. This purchase will be made as a Cooperative Purchase through DIR Contract No. DIR-TSO-3858.

Because the site visits were conducted at a representative sampling of campuses, the Technology Department requests the total funding to include an owner-controlled contingency of $60,000 to allow for any deficiencies at the campuses that were not included in the site visits. Total cost of the cafetorium audio-visual upgrades with contingency is $459,502.90.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the award for the district-wide cafetorium AV upgrade as presented. 
 

Description: 
Background: This purchase will be for AVID (Advancement Via Individual Determination) memberships, weekly online, and online curriculum at 13 campuses. AVID is a nonprofit that changes lives by helping schools shift to a more equitable, student-centered approach.  AVID provides scaffolded support that educators and students need to encourage college and career readiness and success.  With AVID, school leaders have the flexibility to start small and can deepen AVID’s impact on their campus overtime. AVID has expanded to three Elementary campuses this school year. 

This purchase will be made from AVID Center under the terms for sole source purchases and in compliance with Section 44.031 of the Texas Education Code at an anticipated cost of $52,292.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of AVID memberships, weekly online and curriculum as presented. 
 

Description: 
Background:  To continue building digital literacy and closing the digital divide, Administration recommends the purchase of Chromebooks for use on an as-needed basis. This purchase will allow replacement of damaged or obsolete laptops in support of the District’s 1:1 initiative.

National and regional resellers were solicited for quotes and the District received 11 responses. The quote submitted by GovConnection, Inc., under the provisions of Department of Information Resource (DIR) cooperative purchasing contract number DIR-TSO-4159 HP, represents the best value to the District at a total cost of $1,250,000.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of HP Chromebooks from GovConnection, Inc. and authorizes the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District.
 

Description: 
Background:  In conjunction with the STELLAR programs put in place for the 2018-2019 school year, the decision to provide a robust computer science curriculum for 2019-2020 was determined to be necessary. To accomplish this, CFBISD staff began the process of reviewing and evaluating curriculum to offer students in grades K-8. The objective of this curriculum is to equip students with computer coding skills.

The Coding Academies at Davis Elementary and La Villita Elementary are currently using Code to the Future curriculum. Administration recommends procuring the services of Code to the Future at the cost of $67,000 per campus for 2020-2021. This includes professional development and on-site coaching for 24 days, as well as curriculum materials. The total amount will be $134,000 and will be paid from 2019-2020 Instructional Materials Allotment (IMA).

This comprehensive program begins in kindergarten and by the time students are in 8th grade, they are prepared to take the AP Computer Science test.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Code to the Future curriculum for the second one (1) year term with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the best interest of the District through the term of this contract.
 

Description: 
Background:  In April of 2019, the district adopted Teachers College Units of Study in Reading and Writing as its curriculum for Kindergarten through 8th grade.  To support the implementation of the Units, the district sought bids from several vendors to provide essential services to prepare and support implementation of the curriculum.  These services required include: 

• Grade level teacher training; 
• Administrative training; 
• On-site campus training; 
• Support for administrators and coaches, and; 
• Home-Grown Institutes.  

Teachers College at Columbia University is the only vendor who can supply the services the district requires.  The bids in the attached tabulation show the initial cost for the items to be $88,200.  However, this does not include the fees for Project Schools or the supporting trainings that are offered at Columbia University throughout the year.  Please see the attached memo that describes the scope of work as well as the costs associated with each.

For the 2019-2020 school year, the district approved purchases not to exceed $250,000.  For the 2020-2021 school year, the district would like the amount requested to remain at $250,000 in the hopes that Sheffield Elementary will also be accepted as a Project School.  The application has already been submitted, and the district anticipates notification of status in July.

In order to continue to provide the services necessary to support the implementation of the elementary and middle school language arts curriculum and to support the achievement of the board goals for Early Literacy as delineated in CFB’s Early Literacy Plan, the district requests that the board approve the funding for this professional training and on-site support.
 
This purchase will be made as an Interlocal purchase from The Reading and Writing Network, under the Educational Purchasing Cooperative of North Texas (EPCNT) off Denton ISD Bid No. RFP C2018-01C.  The total cost of this purchase is $250,000.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves and authorizes the procurement of Curriculum Support for the 2020-2021 school year and to execute and complete any necessary documentation for this agreement to the Superintendent or his designee. 
 

Description: 
Background:  The need to provide textbooks for students enrolled in the Early College High School at Brookhaven College has been established. Because the timing of identifying textbooks for use in the Early College High School and Dual Credit programs does not allow for Board action, it is necessary to obtain authorization to make purchases in time for the Fall Semester. Purchases for the Early College High School historically exceed $50,000, which requires Board approval; however, due to the timing of this need, it is essential to make this purchase in June in order to receive the textbooks in time for the Fall Semester. Textbooks for fall classes are not determined until after the June Board meeting each year because instructors at the college are not assigned fall classes until after the Spring Semester, which ends in late May. Without a Board meeting in July, it is not possible to receive authorization until the August Board meeting, which makes it difficult to receive the textbooks in time for the first day of classes. Purchases under this authorization will be made from awarded vendors under RFP 2019-09-017 for College Level Textbooks approved at the December 5, 2019 Regular Board Meeting, Consent Agenda Item No. 4.G, and extended annually each year thereafter until its expiration, which is December 2024.

This is to request authorization to make purchases of Early College High School textbooks up to an amount not to exceed $120,000. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Purchase Early College Textbooks in an Amount Not to Exceed $120,000 for use during the 2020-2021 School Year as presented.
 

Description: 
Background:  The District is moving toward an on-line portfolio system for students in all grades. The needs of pre-k students are very different from the needs of high school students, so the Teaching and Learning Department conducted an investigation for an on-line portfolio system which best provides this service for teachers and parents.

Requests for quotes were sent to qualified vendors to provide a solution for an on-line portfolio system. Three quotes were received in conjunction with this solicitation. Criteria for selection was developed by the Teaching and Learning Department and was used to evaluate each system offered through this process.

The solution provided by SeeSaw met all the required criteria and represents the best value to CFBISD. The total cost for the purchase of SeeSaw on-line portfolio for Pre-K – grade 5 is $60,526.40.  This is based on a per student (13,756 students) cost of $4.40.

This purchase will be made as a cooperative purchase through the Educational Purchasing Cooperative of North Texas (EPCNT) Interlocal agreement contract with Mansfield ISD contract number RFP# 19-003 for Technology Hardware and Software.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of elementary portfolio system with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the best interest of the district through the term of this contract.
 

Description: 
Background: On November 7, 2019, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Jackson Construction to perform construction services for renovations at Vivian Field Middle School. 

The scope of work and project description developed by Huckabee Associates, Inc. has been reviewed and includes: 

• Replacement of roofing and mechanical systems
• Updating electrical and plumbing systems
• Relocation of the entry and construction of a secure vestibule 
• Update of the music and band rooms finishes
• Update 6th grade classroom finishes
• Complete renovation of 7th & 8th grade classrooms
• Renovate special education classrooms
• Redesign of courtyard
• Update PA, intercom, and cameras

This approval included the base agreement with C-FBISD and Jackson Construction to provide construction management services for the renovations to the campus. The Amendment 1 document will establish the guaranteed maximum price (GMP) for the renovations building project.  Total project costs excludes: architect and engineer fees, furniture, equipment, material testing, printing and any other miscellaneous fees outside of the CMAR responsibility.  

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approve Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A as presented.
 

Description: 
Background: On November 7, 2019, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of Jackson Construction to perform construction services for renovations at R.L Turner. 

The scope of work and project description developed by Huckabee Associates, Inc. has been reviewed and includes:
 
• Replacement of roofing and mechanical systems
• Updating electrical and plumbing systems
• Relocation of the entry and construction of a secure vestibule 
• Renovate special education classrooms
• Update PA system, intercom, and cameras
• Relocate JROTC to newly renovated area
• Expand METSA
• Expand AMAT
• Update BIO-MED area to include EMT and Pharmacy 
• Courtyard redesign 
• CTE Plaza – Pride Lands

This approval included the base agreement with C-FBISD and Jackson Construction to provide construction management services for the renovations to the campus. The Amendment 1 document will establish the guaranteed maximum price (GMP) for the renovations building project.  Total project costs excludes: architect and engineer fees, furniture, equipment, material testing, printing and any other miscellaneous fees outside of the CMAR (Construction Manager At Risk) responsibility.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A as presented.
 

Description: 
Background:  This is a non-exclusive contract, which provides for as-needed purchases of ID card systems and supplies to be utilized throughout the Carrollton-Farmers Branch Independent School District.

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards. Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 2019-03-001 for ID Card System and Supplies for the first one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract.
 

Description: 
Background:  This purchase is for the Inspire Literacy Reading Program, or iLit, which will be used district-wide for the 2020-2021 school year.  Purchasing this now will allow use of this program for summer school this year.  Included in this purchase is the reading program.  

iLit License Purchase Details: 
Package pricing includes iLit software, implementation, and data analysis. Additional professional development is available if needed.
   
iLit Maintenance and Support Package: 
During the term of the C-FBISD's subscription to Maintenance and Support, the District will also receive support (online and toll-free) as well as access to any future enhancements or upgrades to those content offerings that have been licensed by C-FBISD. 

Also included is access to MyPearsonTraining.com (MPT) and MyTrainingConnection.com (MTC), which provide online access to on-demand tutorials and interactive webinar sessions. 

This purchase will be made under C-FBISD RFP No. 16-33 for Teaching and Instructional Supplies at an anticipated cost of $149,993. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of costs related to the Inspire Literacy from Pearson as described above.
 

Description: 
Background: This contract provides student accident insurance and catastrophic insurance coverage for UIL participants.  It also provides access to parents to purchase additional coverage for their student through the plan. 

The Premier Plan by Alamo Insurance Group is our current plan for student accident and catastrophic insurance.

Contract 20/031KN with The Harris County Department of Education (HCDE) Choice Partners Purchasing Cooperative, a cooperative previously approved by the Board, will be used for this purchase.

The price for the 2020-2021 school year (beginning August 1, 2020) is $72,811 for the base coverage and the catastrophic coverage is $7,072. The total annual cost is $79,883. The cost remains the same from 2019-2020.

Voluntary coverage available to parents ranges from $41 to $598 annually, depending on the level of coverage selected.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Student Athletic, Catastrophic and Voluntary Insurance at low cost option, Premier Plan, offered by Alamo Insurance Group utilizing the Choice Partners contract number 20/031KN at an annual price not to exceed $72,811 for the base coverage and the catastrophic coverage of $7,072.
 

Description: 
Background:   In 2019 the Carrollton-Farmers Branch ISD Board of Trustees approved the renewal RFP No. 17-03-292- 4 for Worker’s Compensation Excess Insurance. This action took place at the May 2, 2019 Regular Board meeting, Consent Agenda Item No. 4.N. This purchase was awarded to Alamo Insurance Group.

The renewal rate approved at the May 2, 2019 Board meeting under this extension option was for a two-year extension with an annual rate of $138,643.00 at the same retention rate of $600,000.00. This approval will authorize the 2020-2021 premium payment of $138,643.00.  

This agreement included an initial commitment for two years (beginning September 1, 2017 and continuing through August 31, 2019) and included renewal options for up to three additional one-year renewal terms beyond the initial two-year period, for a potential five-year agreement. This renewal constitutes the third renewal option, leaving one renewal option for September 1, 2021 – August 31, 2022.

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the premium payment of $138,643 to Alamo Insurance Group and the Midwest Employer’s Insurance Company renewal option with a $600,000 self-insured retention rate for the 2020-2021 Plan Year.
 

Description: 
Background: This purchase will provide the KICKSTART KIDS Martial Arts and Character Development Program at the middle schools named above for the 2020-2021 school year. Each of the campuses have used this program for several years.

This program currently serves over 500 students at five (5) middle schools.  KICKSTART KIDS provides instructors in martial arts who work with targeted students in achieving the program’s stated goals of empowering youth with core values, such as discipline and respect.  The cost to administer this program is $62,000 per campus for a total cost of $310,000.  This purchase is made under the provisions of the Texas Education Code for sole source purchase. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of the KICKSTART KIDS Program with the recommended vendor and authorize the Superintendent or his designee to negotiate and execute contracts for such purposes in the best interest of the District. 
 

Description: 
Background:  This purchase will be for classroom library books in English and Spanish for kindergarten and first grade. A list of books to be included in these libraries was curated by the CFBISD Teaching and Learning Department and submitted to multiple vendors for competitive quotes. While these books are available from various vendors, not all vendors are able to provide all titles; therefore, quotes that are submitted in response to this solicitation were based on the availability of titles each vendor could provide. Evaluations of each quote submitted were made based on the number of titles vendors could provide, the pricing of the quote and product availability. Vendors were selected according to the number of books they were able to provide for each title in both English and Spanish.

The total cost for English and Spanish classroom libraries will not exceed $836,162.81.

Purchases under this approval will be made from vendors awarded under C-FBISD RFP 16-33, RFP 2019-01-001 and qualified purchasing cooperatives such as BuyBoard, Choice Partners, TCPN and National IPA. Purchases made under this contract utilizing federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR).

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of classroom libraries at a total cost not to exceed $836,162.81 as described above.
 

Description: 
Background:  On April 6, 2017, the Board of Trustees approved a contract with MSB Consulting Group to provide Medicaid Reimbursement Services. This is an exclusive service contract which provides for Medicaid Reimbursement Services throughout the Carrollton-Farmers Branch Independent School District.  

Purchases made under this contract utilizing federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR). 

This agreement is the first of two (2) one (1) year extension options (beginning June 4, 2020) as specified in the RFP. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the contract for Medicaid Reimbursement Services one (1) year renewal with the recommended vendor and authorize the Superintendent or his designee to negotiate and execute contracts for such purposes in the best interest of the District. 
 

Description: 
Background:  In conjunction with the need to provide effective math instruction for grades K-8, instructional leadership has been reviewing several math instructional systems over previous years that are aligned to state standards with the goal of improving math scores. The following programs have been reviewed for this purpose:

1) Dreambox 2) iStation 3) ST Math

As part of the review and selection process, multiple vendors were solicited to provide a quote to provide online math support that aligned with the evaluation criteria included in the solicitation effort. After careful review and evaluation of the effect on math learning, the program developed by Dreambox was the only solution that met all criteria and demonstrated compliance with the instructional requirements and objectives of the District. A detailed comparison of how Dreambox compares to ST Math, the district’s current math support system, is included in this Executive Summary for Trustees to review and consider prior to taking action on this item.

Campuses will use Dreambox to supplement classroom instruction. Students may use Dreambox in tutoring groups, small groups, or at home to continue skill building in mathematics.

This purchase will be for 30 site licenses, one for each elementary (24) and middle school (6), and is a one-year license agreement, beginning May 8, 2020. The total cost of this purchase for the 2020-2021 school year is $261,000. This agreement may be renewed annually with mutual consent of both parties. This will be made as a cooperative purchase under Region 10 Education Service Center (ESC) Contract No. ET20190804 For EdTech Services.

Recommendation:  It is the recommendation of the Superintendent that the Carrollton-Farmers Branch ISD Board of Trustees approves the purchase of Dreambox from the recommended vendor and authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract. 
 

Description: 
Background:  This is a non-exclusive contract, which provides for as-needed purchases of plumbing supplies and equipment to be utilized throughout the Carrollton-Farmers Branch Independent School District. 

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards.  Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the extension of RFP 17-03-091-4 for Plumbing Supplies and Equipment for the third one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the district through the term of this contract.
 

Description: 
Background: This purchase will provide for a District-Wide radio system to be used by campuses, transportation, and security.  Specifications were developed by TrueNORTH Consulting Group and sent out to prospective vendors.  Responses are due on April 15, 2020 and will be evaluated by a committee of evaluators, as well as representatives from TrueNORTH.  This will replace the current hybrid of radios, move the district to an all-digital communication platform, and include repeaters throughout the district to maximize communication for daily operations and for emergencies. 

To accomplish this RFP 2020-03-010 District Wide Radio System was issued to prospective vendors.  Responses to this are due April 15, 2020. National and regional resellers were solicited for quotes and the District received three (3) responses. Evaluations were conducted by a team of CFBISD Administrators and TrueNORTH according to the evaluation criteria contained in the solicitation document.  Following the initial evaluations, a request for best and final offers were requested and received by all three respondents. 

Following the receipt of the best and final offers, the Evaluation Committee met to discuss the proposals and the best and final offers.   The consensus of the committee is that the proposal submitted by Aerowave Technologies, Inc. represents the best value to CFBISD.  The total cost of this solution is  $416,383.77 and includes the complete purchase of 200 hand-held radios, 114 radios for district buses, security and maintenance vehicles, and complete installation of 12 repeaters at district facilities, which are configured to provide complete coverage for communication between all district facilities and personnel.  A contingency of 18% of the purchase price, or $74,949.08, is requested to cover any unanticipated costs related to this purchase, making this total request for approval $491,322.85, which is within the established budget of $550,000 for this project. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of RFP 2020-03-010 for a District Wide Radio System from Aerowave Technologies, Inc. and authorizes the Superintendent or his designee to negotiate and execute contracts for such purchases in the best interest of the District. 
 

Description:  Background:  The State of Texas is not continuing its relationship with Relay Graduate School of Education  (GSE).   Instead, it has appointed Region 10 Education Service Center (ESC) to take over this responsibility by re-branding the program into Texas Instructional Leadership (TIL).  TIL utilizes all of the techniques and materials the District has implemented this year through Relay and is packaged in two courses: Observation & Feedback and Data-Driven Instruction (DDI).   

As the next step in the continuous improvement process, C-FB proposes that we contract with Region 10 to offer DDI to all campuses. Training consists of four (4) sessions: Two (2) in the summer 2020; one (1) in the fall 2020, and; and one (1) in the spring 2021.  The  first sessions will begin in July of 2020.  Those attending the training will include principals, assistant principals, teachers, coaches/specialists and content directors. 

This purchase will be made as an Interlocal purchase under the Region 10 ESC Master Interlocal Agreement executed in January 2020.  The total cost of this purchase is $200,000.   

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves and authorizes the agreement with Region 10 Education Service Center for procurement of Texas Instructional Leadership services and delegate the authority to execute and complete any necessary documentation for this agreement to the Superintendent or his designee.  
 

Description: 
Background: This purchase will be for automotive, truck, and equipment vehicle tires and tubes to provide for student transportation and District vehicle use. 

Purchases will be made from available purchasing cooperatives on an as-needed basis. Vendors that best meet the District’s needs are Blagg Tire and Service, Southern Tire Mart, and T & W Tire. Purchases from Blagg Tire and Service, and Southern Tire Mart are being made as a cooperative purchase under the Tarrant County Cooperative Contract No. 2018-045, which is effective through March 12, 2021. Purchases from T & W Tire will be made as a cooperative purchase under the BuyBoard Contract No. 553-18, which is effective through February 28, 2021.

The anticipated cost for automotive, truck, and equipment vehicle tires and tubes is estimated to be  $125,000.  

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of automotive, truck, and equipment vehicle tires and tubes from the recommended vendors on an as- needed basis, utilizing the purchasing cooperatives identified above. 
 

Description: 
Background:  This is a non-exclusive contract, which provides for as-needed purchases of special education materials and supplies to be utilized throughout the Carrollton-Farmers Branch Independent School District.  

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards. Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.  

Purchases made under this agreement utilizing federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR). This is the third (beginning May 8, 2020) of four (4) one (1) year extension options as specified in the RFP. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 17-03-291-4 for Special Education Materials and Supplies for the second one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract. 
 

Description: 
Background:  CFB will move from Relay GSE to Texas Instructional Leadership (TIL) with Region 10 Education Service Center (ESC).  The focus for 2020-2021 will be data-driven instruction.  This emphasis will involve instructional leaders video-taping data meetings.  The Teaching and Learning Department investigated systems to act as a digital repository for videos, and Teacher’s One Room Schoolhouse (TORSH) TALENT, platform to provide professional development for teachers, best meets the identified criteria.  Through this repository, staff will be able to edit and annotate videos as self-evaluations and to share with others.

TORSH TALENT is an on-line, cloud-based professional learning platform that enables schools and organizations to support educator growth throughout the entire development lifecycle of assessment, observation, feedback, goal-setting, and coaching. 

The total cost for this solution is $179,760 and allows all teachers, regardless of their experience and skill level, access to video repositories that demonstrate excellent teaching and to receive personalized, timely feedback.  

This purchase will be made as a cooperative purchase through the Educational Purchasing Cooperative of North Texas (EPCNT) Interlocal agreement contract with Region 10 ESC contract number RFP #ET2018-1617 EdTech Exchange. 

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves the purchase of Teacher’s One Room Schoolhouse (TORSH) TALENT with the recommended vendor and to authorize the Superintendent or his designee to execute renewals as provided in the best interest of the District through the term of this contract. 
 

Description: 
Background:  On March 5, 2020, the Carrollton-Farmers Branch ISD Board of Trustees approved the selection of W.B. Kibler Construction Company to perform construction services for upgrades to the security vestibules at Newman Smith, Creekview and Ranchview High Schools. The project scope and design is according to the scope of work/project description developed by the assigned architect, Huckabee Associates, Inc.  This approval included the base agreement with CFBISD and W.B. Kibler Construction Company to provide construction management services for the renovations to these security vestibules.    

The Amendment 1 document will establish the guaranteed maximum price (GMP) for the renovations building project not to exceed the budgeted amount of $850,000, establishes the date of substantial completion of August 15th, 2021 and authorized the Superintendent to approve the Guaranteed Maximum Price in an amount not to exceed $850,000.  

Total project costs excludes architect and engineer fees, geotechnical investigation and fees, material testing, inspections, survey costs, printing and any other miscellaneous fees outside of the CMAR responsibility.  

Recommendation: It is the recommendation of the Superintendent that the Board of Trustees approves Amendment 1 Guaranteed Maximum Price A133-2009 Exhibit A and authorize the Superintendent to execute Amendment 1 in an amount not to exceed $850,000 as presented.
 

Description: 
Background:  This is a non-exclusive contract, which provides for as-needed purchases of transportation mechanical maintenance and repair services to be utilized throughout the Carrollton-Farmers Branch Independent School District.  This repair service will not include normal maintenance service, which will be performed by the District’s Transportation service staff for the Carrollton-Farmers Branch Independent School District.  

CFBISD staff determines which vendor to use from the awarded vendors under this contract based on the campus or departmental needs and District standards. Staff will continue to work closely with the Purchasing Department by obtaining competitive quotes from vendors awarded under this agreement, where practical, to ensure the District receives the best value for each purchase.

Individual purchases above $25,000 will be submitted to the Board of Trustees through the Purchasing Report. Individual purchases of $50,000 or above will be submitted to the Board of Trustees for approval in accordance with policy.  

Purchases made under this agreement utilizing federal funds adhere to all requirements for expenditures under federal Education Department General Administrative Regulations (EDGAR). 
 
This agreement is the second of four (4) one (1) year extension options (beginning May 8, 2020) as specified in the RFP. 

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the option to extend the agreement of RFP 18-03-221-4 Transportation Mechanical Maintenance and Repair Services for the second one (1) year extension term with the recommended vendors and to authorize the Superintendent or his designee to execute renewals as provided in the RFP in the best interest of the District through the term of this contract. 
 

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Regular Board Meeting held April 2, 2020, as presented.

Description: 
Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the minutes of the Work/Study held April 22, 2020, as presented.
 

Description:  Candace Valenzuela resigned from the Board on December 5, 2019.

Section 11.060 of the Texas Education Code governs vacancies on a school district’s Board of Trustees and provides that if more than one year remains on trustee’s term, that vacancy must be filled not later than the 180th calendar day after the date the vacancy occurs. However, if there is less than one year  remaining on the resigning trustee’s term, there is no legal requirement that the vacancy be filled. These legal requirements are also addressed in Board policy BBC (Legal).

Texas Education Code 11.060
Should the Board choose to appoint an individual to the vacancy, note that there is no deadline by which the appointment must be made. Neither the law nor Board policy dictates how the appointment process should be conducted. It simply states that vacancies are to be filled by individuals having the same qualifications as candidates for election to the Board. Options available to the Board include, but are not limited to, appointing a prior Board member with experience to complete the term or interviewing candidates for possible appointment. The Board should explore its options, beginning with the determination on whether the vacancy will be filled or left vacant, and a determination on what process will be followed if the Board chooses to fill the vacancy. As noted above, if the Board chooses to fill the vacancy by appointment it lasts until November 2020, when the next trustee’s election will take place.
 

Description: 
Background: The Collaborative Visioning Process 2020-2030 for Carrollton-Farmers Branch Independent School District is the result of the work of the Superintendent and approximately sixty-three individuals participating on the priority design team. This sixty-three member Priority Design Team met in October-December of 2019 and January-February of 2020 to build the Collaborative Vision. Upon introduction of committee participants, norms were set to ensure a productive working environment focused on the best interests of the organization. The committee was divided into five priorities consisting of Optimize Engaging & Diverse Learning, Optimize Facility, Safety & Security, and Infrastructure to be adaptable to student needs, Optimize Community Engagement, Optimize Social & Emotional Health of all students, and Optimize all available Resources. Each team was tasked with focusing on their particular area and developing objectives based on district needs.

Following the introduction of the meeting structure, the Priority Design Team studied the current state of the district through a review of recent data. Data reviewed included campus improvement plans, high school course selection data, digital citizenship data, social and emotional learning training, finance review, district technology update, 2018 TAPR report, multi-hazard plan, Senate Bill 11 overview, facilities study, and demographic study along with survey results. The data findings were summarized through table discussions, table summarization, and committee gallery walk to determine strengths and weaknesses within the district.  

The five priorities selected include Optimize Engaging & Diverse Learning, Optimize Facility, Safety & Security, and Infrastructure to be adaptable to student needs, Optimize Community Engagement, Optimize Social & Emotional Health of all students, and Optimize all available Resources. These priorities were chosen to be the key areas of focus for the organization based on the SWOT analysis and in alignment with the MMVV and Graduate Profile. Utilizing a strengths-based approach, these priorities were determined to be the drivers that would continue to carry the district towards its intended vision. 

In alignment with the priorities, the Priority Design Team set the objectives to be achieved during the determined timeframe of 2020-2030 and the measures utilized to determine achievement of these objectives. The objectives were designed utilizing a SMART (specific, measurable, achievable, relevant, time bound) goal framework for the purpose of moving the vision from motive to action. Once the priority design teams were finished with their SMART goal framework creation, district leadership assisted with specific measurements and timelines.  The objectives must be approved by the Board in accordance with AE (Legal). 

The Priority Design Team’s work was presented on April 2, 2020 to the members of the Board of Trustees for consideration and ultimate approval. 
The action plans are provided in this report on pages 10-20. Since the action plans are living documents, they are subject to constant review, updating, correction, and enhancement as the implementation process begins and personnel assignments are made to initiate and complete the tasks. Objectives within the action plans were developed with a constant eye to the Motto, Mission, Vision and Values to assure alignment with the perceived intentions of the Board and Design Team. The design team will meet annually during the spring semester to receive updates and progress of the Collaborative Vision objectives.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the Collaborative Vision 2030 plan as presented.
 

Description: 
Background:  On April 22nd, Dr. Cathy Bryce and Dr. Lizzy Asbury conducted a 3 hour school board workshop for Evaluating and Improving Student Outcomes fulfilling SB1566 requirements as well as Early Literacy, Math and College, Career, and Military Readiness (CCMR) goals pertaining to HB3. District leadership prepped and presented recommendations to the Board that are designed to increase student outcomes while focusing on the areas of Early Literacy, Math, and CCMR goals. The metrics and measurements were created utilizing the guidance of district and campus leadership, along with stakeholder advisory groups for each area. The Board goals and progress measurement metrics will span a timeline of five years with a steady increase in student achievement percentages in various subgroups.

Recommendation:  It is the recommendation of the Superintendent that the Board of Trustees approves the HB 3 Board Goals, Early Literacy Plan, Math Plan, and CCMR Plan as presented.