November 10, 2026 at 6:00 PM - Regular Board Meeting
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1. Meeting Opening
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1.A. Call to Order
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1.B. Pledge of Allegiance
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1.C. Announcement of Executive Session(s)
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2. Recognitions
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2.A. Student Recognitions
Description (Public):
Hempfield Marching Knights represented by:
Katie Keele - Drum Major/Lead Captain/President Adam Binder - Drum Major/Lead Conductor Ashley Keller - Winds Visual Captain Asher Vaughn - Winds Music Captain Hayley Middleton - Color Guard Co-Captain Emma Cromwell - Color Guard Co-Captain Dane Evans - Pit Captain Ben Gardner - Battery Captain Brady Schoelkoph - Operations Captain - General Nathaniel Latsha - Operations Captain - Percussion Focus Katie Kreibick - Communications Captain Dean Schlosser - Quartermaster Captain |
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2.B. Student Council
Description (Public):
Student Council Officers
Addison Horner, President Medha Lalani, Vice President Sophia Boland, Secretary Neal Patel, Treasurer Beatriz Beheregaray, Social Media Manager Myles Greer, Club Relations Manager |
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3. Board Approvals
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3.A. Approval of the Agenda
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3.B. Approval of Minutes
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3.B.1. Minutes of the Regular Board Meeting held on October 27, 2026 (reference attachments)
Attachments:
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3.B.2. Minutes of the Buildings & Grounds/Finance Committee Meeting held on October 27, 2026 (reference attachments)
Attachments:
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4. Residents' Request to Address the Board (5-minute limit)
Description (Public):
The Board provides a time of public comment for residents and taxpayers to bring their thoughts to the Board, but it is not a time for exchange between the Board, administration, and speaker. We ask that speakers refrain from identifying specific students, staff, or community members by name. Residents and taxpayers who are interested in making public comments must complete the electronic registration form prior to 3:00 PM on the day of the meeting.
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5. Superintendent's Report
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5.A. Superintendent's Report
Description (Public):
District Update
Attachments:
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5.B. Calendar of Events
Description (Public):
Buildings & Grounds/Finance Committee Meeting Reorganization Meeting
December 22, 2026 - 6:00 pm
Regular Meeting Education & Programs/Policy, Personnel, & Legal Committee Meeting Regular Meeting
All meetings are held in the Public Board Room at the Administration Building unless otherwise announced.Buildings & Grounds/Finance Committee Meeting Committee Meetings will be held immediately following the adjournment of the Regular Meeting. |
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5.C. Enrollment Report (reference attachment)
Description (Public):
Enrollment Report
Attachments:
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6. President's Report
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7. Representative/Adjunct Reports
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7.A. Lancaster County Career & Technology Center - Grant Keener/Kaleb Best
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7.B. Hempfield recCenter - Patrick Wagner/Mekkai Williams
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8. Standing Committee Reports
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8.A. Buildings & Grounds - Judy Brady (Chair)/Kaleb Best/Erin Small/Justin Wolgemuth (reference attachments)
Description (Public):
Review of the minutes from the Buildings & Grounds Committee Meeting held on October 27, 2026
Attachments:
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8.B. Finance - Patrick Wagner (Chair)/Kaleb Best/Megan Eshleman/Justin Wolgemuth (reference attachments)
Description (Public):
Review of the minutes from the Finance Committee Meeting held on October 27, 2026
Attachments:
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9. Approval of Personnel Action Items
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9.A. Personnel Action Items (reference attachments)
Description (Public):
Approval of Personnel Action Items 9.A.1. - 9.A.9.
Attachments:
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10. Approval of Buildings & Grounds Action Items
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10.A. Change Order - Hummer Turfgrass Systems, Inc.
Description (Public):
Approval of the following change order for the New Baseball and Softball Fields project:
1. Add $9,455.00 to install construction fencing around baseball and softball fields and remove it when the projects are complete.
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10.B. Change Order - Hummer Turfgrass Systems, Inc.
Description (Public):
Approval of the following change order for the New Baseball Field project:
1. Add $85,710.00 to install sod in the outfield area.
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11. Approval of Finance Action Items
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11.A. Contracts (reference attachments)
Description (Public):
Approval of contracts 11.A.1. - 11.A.12.
Attachments:
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11.A.1. Cisco Duo
Description (Public):
Two-Year contract for on-premise MFA service for servers, effective January 1, 2027, through December 31, 2029.
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11.A.2. Lancaster Lebanon IU 13
Description (Public):
PCCD Behavioral Health Baseline Criteria Technical Assistance, effective September 22, 2026 through June 30, 2027.
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11.A.3. Lancaster Lebanon IU13
Description (Public):
Contract to use Title III funds to support Non- Public schools for contracted services provided by IU13. Effective August 20, 2026 through June 30, 2027.
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11.A.4. LEAF Capital Funding, LLC
Description (Public):
Contract for a three-year financing agreement for two projectors and lenses for the HHS Performing Arts Center.
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11.A.5. Lifetouch
Description (Public):
Contract for District Elementary and Middle School yearbook sales agreement. Effective September 28, 2026 through May 14, 2027.
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11.A.6. Mixed Impressions DJs
Description (Public):
Contract for DJ services for the Student Council Winter Formal Dance on February 5, 2027.
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11.A.7. New Story
Description (Public):
Special education tuition for two students for the 2026-2027 school year. Effective Ocotber 15, 2026 through June 4, 2027.
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11.A.8. Providence Behavioral Health
Description (Public):
Independent Educational Evaluation for 1 student, effective November 11, 2026 through December 11, 2026.
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11.A.9. Susan Norwall - Rett U
Description (Public):
Specialized programming for 1 student, effective August 25, 2026 through June 4, 2027.
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11.A.10. Susan Norwall - Rett U
Description (Public):
Specialized programming for 1 student. Effective June 22, 2026 through July 23, 2026.
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11.A.11. Top Golf King of Prussia
Description (Public):
Contract for Class of 2027 senior class trip on May 21, 2027.
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11.A.12. WB Music Thearapy, LLC
Description (Public):
Music Therapy Services for Autistic Support Class. To be paid by Hempfield Foundation Grant Funds. Effective October 9, 2026 through December 18, 2026.
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11.B. Food Services Financial Reports
Description (Public):
Approval of Food Services Financial Report 11.B.1.
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11.B.1. Food Service Check Register - October 2026 (reference attachments)
Attachments:
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11.C. Financial Transactions
Description (Public):
Approval of Financial Transactions 11.C.1.-11.C.3.
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11.C.1. Budget transfers (reference attachments)
Attachments:
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11.C.2. Invoice Payments from General Fund (reference attachments)
Description (Public):
Approval to pay invoices from the General Fund - $1,330,548.27
Attachments:
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11.C.3. Invoice Payments from the Capital Projects Fund (reference attachments)
Description (Public):
Approval to pay invoices from the Capital Projects Fund - $2,178,256.16
Attachments:
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11.D. Financial Thresholds for Change Orders for the High School Project Package 2 (HS Project) and the High School Project Package 3 (South of Kauffman Project)
Description (Public):
Approval of the following financial thresholds for the approval of change orders for the High School Project Package 2 (HS Project) and the High School Project Package 3 (South of Kauffman Project):
$0 to $10,000 The Director of Buildings & Grounds will discuss with the CFOO prior to approving. The CFOO will notify the Superintendent and the Board.
$10,000+ to $99,999
The Superintendent can approve and will notify the Board.
$100,000+
The CFOO or Superintendent will present to the Board for approval at a public meeting.
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11.E. Financial Designations and Reclassifications
Description (Public):
Approval of the Financial Designations and Reclassifications 11.E.1. - 11.E.3.
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11.E.1. Approval to designate $2,117,159.11 of the 2025-26 General Fund surplus as an Assigned Fund Balance for the April 2027 Debt Service payment according to the General Obligation Bond Series of 2026 schedule for the most recent bond issuance on August 12, 2026.
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11.E.2. Approval to reclassify $2,700,000 of the 2024-25 General Fund surplus from Unassigned Fund Balance to Assigned Fund Balance for Capital Projects.
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11.E.3. Approval to designate $2,370,926 of the 2025-26 General Fund surplus to Assigned Fund Balance for Capital Projects.
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12. Approval of Policy Action Items
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12.A. Second Reading of Board Policies
Description (Public):
Approval of second reading of board policies 12.A.1. - 12.A.4.
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12.A.1. Policy 209 Health Examinations/Screenings (reference attachments)
Attachments:
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12.A.2. Policy 229 Student Fundraising (reference attachments)
Attachments:
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12.A.3. Policy 236 Student Assistance Program (reference attachments)
Attachments:
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12.A.4. Policy 918 Title I Family Engagement (reference attachments)
Attachments:
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13. Approval of Other Action Items
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13.A. Additional Contracted Transportation Staff (reference attachments)
Description (Public):
Approval of additional contracted transportation staff employed by Student Transportation of America (STA) as presented
Attachments:
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13.B. Sell, Donate, Dispose of Items (reference attachments)
Description (Public):
Approval to sell, donate, or dispose of items as presented
Attachments:
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13.C. Overnight Trip - Shoots Summit Hawaii Convention
Description (Public):
Approval for students and chaperones to attend an overnight trip to the Shoots Summit Hawaii Convention in Honolulu, Hawaii, from January 12, 2027, through January 19, 2027 and approval of the contract with World Strides for associated travel expenses.
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13.D. Legal Agreement
Description (Public):
Approval of the waivers and releases in the written agreement between the Hempfield School District, student #20270963, and the student's parents.
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14. Adjournment
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