March 10, 2026 at 12:00 PM - Board Meeting: Beaver County School District
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1. 12:00 Work Session
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1.A. Prayer: By Invitation
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1.B. Board Reports and Discussion
Description:
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1.C. Business Administrator Report
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1.D. Superintendent Report
Description:
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1.E. How the Utah Property Tax System Works (1 Hour Discussion Item)
Homework for March Board Meeting - Historical Overview of Utah Property Taxes pp7-30 (see attachment) |
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1.F. School Board Training
Description:
A Guide To Effective School Boards
Section 2: Board Management will be reviewed during the work session. Board Training Presentation: Section 2 |
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2. Board of Education Meeting
Description:
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2.A. 2025-26 Board Meeting Schedule (Action Item)
Description:
The Beaver County School District Board of Education may take action on a change in the Board Meeting Schedule for 2025-26 to move the Fee Schedule hearings from March to May, taking away a board meeting in March and adding the meeting to the May schedule.
2025-26 Board Meeting Schedule (Update) |
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2.B. School Cameras: Gencom Progress Report
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3. Instruction and Education
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3.A. USBE Audit Report - Career and Technical Education (Action Item)
Description:
USBE Announcement of the CTE Internal Audit
On February 5, 2026, the Utah State Board of Education (USBE) publicly released the internal audit report on Career and Technical Education. Given your LEA was a participant in the audit, we wanted to provide you an electronic version of the audit report, which can also be found on the USBE's website. We appreciate the time and effort of all staff involved in cooperating with the USBE's Internal Audit department to complete this audit. See attached report BCSD and a group of rural superintendents have been working on responses from rural Utah school districts to help USBE with the CTE policies barriers that are difficult for rural districts to access for our students. The Beaver County School District Board of Education is being asked to support the positions expressed in the: 2026 BCSD and URSA CTE Audit Response |
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3.B. School Land Trust Plan: 2026 Plan Amendments (Action)
Description:
The following schools are requesting the Beaver County School District Board of Education approve these 2026 School Land Trust Plan amendments:
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3.C. School Land Trust Plan: 2025 Final Report (Action)
Description:
Beaver County School District Board of Education will review and approve the 2025 Final Report for each school in the district.
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3.D. Discontinuation of New Teacher Training Program (Action Item)
Description:
For several years, the district has offered the following
1st Year Self-Directed New Teacher Professional Development: New Teacher Curriculum Map Project Safeschools.com Online Training Exceptional Student Special Education Online Training Digital Teaching & Learning Training Since this training's original implementation, the state later funded the Educator Professional Time Program. |
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4. Financial
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4.A. USBE School Fees Compliance Review - Milford High School School (Information Item)
Description:
USBE is requiring each high school to include 1) a copy of the fee schedule, and 2) a copy of the fee waiver policy with registration materials for parents.
See attachments |
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4.B. Results - 2025-26 Code of Ethics for Overseeing & Managing Public Funds (Information & Follow-Up Item for 2025-26 Annual Fraud Risk Assessment)
Description:
Board members, audit committee members, administrators, and auditors can view a list of those who have completed the code of ethics online form at the links: Responders - 2025-26 Code of Ethics; 2025-26 Code of Ethics - Not Completed Report
Online Submission Form Link: 2025-26 Code of Ethics for Overseeing & Managing Public Funds
Utah regulations require the district to document communication with employees about ethical standards for overseeing and managing public funds. Those individuals who are responsible for, who oversee, and who manage public funds should read, understand, complete, and submit this form each year.
The following individuals should complete the District's 2025-26 Code of Ethics for Overseeing & Managing Public Funds by Friday, February 27th.
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4.C. Year-End Close Meetings with Administrators & Secretaries (Information Item)
Description:
We're wrapping up our year-end pre-close budget review meetings with administrators, secretaries, and other personnel. The following items were covered:
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4.D. 2025-26 Goals & Improvements in Financial & Accounting Operations (Information Item)
Description:
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4.E. 2026 Utah Legislative Session Bills That Passed (Information Item)
Description:
Well, another roller coaster ride with the legislature. At close on Monday, only 219 bills had passed. Today, the legislature passed 541 bills. As near as I can tell, well over 85+ bills were passed that will likely impact Utah public education.
There are many bill tracking websites available while the legislative session is happening. However, there are very few and effective bill tracking sources available for "passed bills". To help with the rollout and impact in our school district, I am sharing my notes with you for each passed bill at the link below. You may want to begin by becoming familiar with what is likely to roll downhill our way, including monumental and small changes for the coming year.
Link to Todd's Notes: 2026 Legislative Session Passed Bills & Other Critical Items
Of course, my notes will be changing over the next several weeks as we learn more from the session fallout about each bill and rules passed by USBE. Feel free to check in on my notes at the link above as needed.
If you learn of anything specific to a bill you would like me to add to the notes at the link above, please email me the details, and I'll add it to the notes.
Common Topics in Passed Bills:
Hope this will be a helpful resource as we roll forward.
If you have any questions, give me a call.
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4.F. Upcoming 2025-26 Audit - Board Compliance Items (Information Item)
Description:
State Audit Compliance Guide Follow-Up Items.
See attachments |
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4.G. Results - Annual Utah School District Teacher Compensation Survey (Information Item)
Description:
The results are in! Nearly every school district participated in the survey again this year.
Go to the Table of Contents and start from there. Just click on the link(s) you're interested in that are listed on the Table of Contents. The instructions to download the spreadsheet are included in the workbook. Feel free to download the file and slice & dice the data any way you would like. Please make sure to share this information with your Board, Superintendent, Business Administrator, and others in your district as authorized by your Superintendent. **Thanks everyone for your help and for participating in the survey this year! Link: Final Results - 2025-26 Utah School District Teacher Compensation Survey Have a great weekend! Be safe. |
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4.H. 2026-27 Budget Planning - Basic Budgeting Concepts, Principles, & Priorities (Information & Discussion Item)
Description:
Link: 2026-27 Budget Planning — Basic Budgeting Concepts, Principles, & Priorities
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4.I. Update - 2026-27 Proposed School Fees & Spending Plans (Information Item)
Description:
We're ready for the BHS/MHS staff to begin the edit process for proposed 2026-27 school fees and spending plans. Similar to past years, the following process should be used:
1. Understand, train the faculty and staff, and implement current policy and law: Student Fees, Fines, & Charges. I have highlighted legislative changes for 2026-27 in the policy.
2. The administration and office staff are responsible for coordinating with faculty and staff to develop proposed fees and spending plans. Faculty and staff members have edit access to their respective spending plan(s). If someone needs access to a specific spending plan, please email me with your request.
3. The administration and office staff have edit access to all online 2026-27 spending plans through the Approved Fee Schedule. Just click on the amount next to each course or activity to access a spending plan.
4. Once all spending plans are completed, Susie needs to contact me, and we will update the 2026-27 total amount on the Approved Fee Schedule for any fees that have changed amounts on the schedule.
5. All proposed 2026-27 school fees and spending plans need to be finalized by April 24th.
6. The Board will hold public hearings and approve the fees on May 12th and May 26th. |
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4.J. BCSD Board of Education Year-End Close, Next Year Budget Adoption, & Compliance Plan (Information Item)
Description:
Link: BCSD Board of Education Year-End Close, Next Year Budget Adoption, & Compliance Plan (Information Item)
March 30 - 31st UASBO & 1st Look at USBE Estimates for Next Year **Critical April 17th Deadline for Administrators: If you know that you will not spend an "authorized budget to spend" by June 30th, the administrator must notify the Superintendent and myself by April 17th. This notification should be made through written email communications, so we have a record. Your email should include an explanation for the requested change and the amount you are requesting the budget to be changed to. If Superintendent Long approves your request to change your closeout budget, we will update your budget workbook. |
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4.K. New Accounting Standard - GASB Statement No. 103 Financial Reporting Model Improvements (Information Item)
Description:
Link: GASB Statement No 103 - Financial Reporting Model Improvements
See attached GFOA training materials. |
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4.L. Change in Employee & Employer Utah Retirement Systems Contribution Rates (Information Item)
Description:
1. Change in cycle begin date from September 1 to July 1
2. Employee Tier 2 DB Hybrid contribution rate increase beginning July 1. .png) |
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4.M. Closeout Budget Review with Administrators & Departments (Information Item)
Description:
Duplicate of previous agenda item.
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4.N. 2024-25 Utah School District Comparison, General Fund, Fund Balances (Information Item)
Description:
See attachment
Fund Balances / Total Expenditures % |
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5. 3:00 Policies
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5.A. Proposed Changes to Credit Card Limits & Policy (Action Item)
Description:
Proposed Changes to the District Credit Card & High School PCard Programs policy:
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5.B. 4.33.05 Safe Schools Emergency Safety Interventions (Update - Action)
Description:
The Beaver County School District Board of Education will take action on an update to existing policy to bring the policy language into compliance with current state law in Utah.
The practices of the Beaver County School District are up-to-date and in compliance with the current laws of the state. This update will bring the policy of the district in line with our current practices. 4.33.05 Safe Schools: Emergency Safety Interventions (Current) 4.33.05 Safe Schools Emergency Safety Interventions (Update) |
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5.C. Reduction In Force
Description:
The Beaver County School District Board of Education is requested to review and approve updates of the following policy:
Redline DHB Reduction in Force - March 2026 |
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5.D. Transfer Policy
Description:
The Beaver County School District Board of Education is requested to review and approve updates of the following policy:
Redline DADA Employment Transfer - March 2026 |
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5.E. BCSD School Guardian, Educator Protector, and Concealed Carry Permit Holders Policy
Description:
The Beaver County School District Board of Education is requested to review and approve updates of the following policy:
Guardian/Educator Protector & CCP - Proposed Policy |
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6. 5:00 Public
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7. Consent Agenda: Compliance or Routine Items Approved as a Group (Action)
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7.A. Approval of Minutes (Action Item)
Description:
Approve the minutes from the previous meeting. Correct any inaccuracies or omissions before approval.
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7.B. Approval of Warrants, Budgets, Financial Reports, and Monthly Budget Reports (Action Item)
Description:
Approve warrants & financial reports and any other items where the board of education has oversight.
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7.C. Exemption or Guardianship or Transfer (Action Items)
Description:
The Beaver County School District Board of Education is requested to review and approve updates of the following:
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7.D. Personnel Items for all schools and the district office (Action Items)
Description:
The Beaver County School District Board of Education approves resignations, new hires, and transfers:
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7.E. School Board Travel (Action Items)
Description:
Activities for the board of education will be recommended for approval.
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7.F. School Travel Requests (Action Items)
Description:
Student travel is administered according to guidelines found in the Student Travel Policy 4.20.00. The Beaver County School District Board of Education reviews and approves student travel plans at each board meeting.
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7.G. District Office: Out of State Travel
Description:
The district office staff is requesting permission to travel out of state to Las Vegas, Navada, to attend the Tyler Tech Conference for training.
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7.H. Equipment Replacement Purchases & Surplus (Action Item)
Description:
Surplus items are offered for sale by the school district throughout the year. All items are approved for sale by the Beaver County School District Board of Education prior to each sale.
Attached is the current list of surplus items for the school district. |
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7.I. Annual Chromebook Purchase (Action Item)
Description:
Classroom Chromebook Purchase: Riverside Tech $299 per machine
LTE Classroom Chromebook Bid: Milliard Tek $492.37 per machine See attachments |
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7.J. Milford High School Sound System Purchase (Consent Item)
Description:
The Beaver County School District Board of Education may take action on bid proposals for a sound system replacement at Milford High School.
See attached bid document. |
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8. Closed Session
Description:
For the purposes of discussion of the Competence and Character of Individuals, and/or physical or mental health of an individual, and/or Property (Purchase and/or Sale), and/or Security, and/or Litigation
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9. Adjourn
Description:
Pursuant to Utah Code § 52-4-202(2), the Board of Education of the Beaver County School District hereby gives public notice that the following school board meetings will convene in the 2025-26 school year. |
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10. All Agendas, Minutes and Audio Recordings are available on the Utah Public Notice Website. www.utah.gov/pmn
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11. In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aides and services for these meetings should contact Bonnie Bairett at 435-438-2291, or bonnie.bairett@beaver.k12.ut.us, giving at least three working days notice.
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