February 10, 2026 at 12:00 PM - Board Meeting: Beaver County School District
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1. 12:00 Work Session
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1.A. Prayer: By Invitation
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1.B. Board Reports and Discussion
Description:
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1.C. Business Administrator Report
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1.D. Superintendent Report
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1.E. School Board Training
Description:
A Guide To Effective School Boards
Section 1: Roles and Responsibilities will be reviewed during the work session. |
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2. Board of Education Meeting
Description:
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2.A. 2:00 MHS Project Discussion — Architect & Facilities Director
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3. Instruction and Education
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3.A. School Land Trust Amendment — Minersville
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3.B. America 250 - Video Library (Action Item)
Description:
The district is seeking approval for the use of the U.S. Department of Education & Hillsdale College 250th Anniversary Series in our classrooms.
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3.C. 2025-26 State Online Education Program - BCSD Trends (Information Item)
Description:
This is what we're seeing in the SEATS system as of 2/2/26 for high students with a status in the SEATS system as follows:
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3.D. Enrollment Trends (Information Item)
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3.E. Staffing Plans 2026-27 (Action Item)
Description:
The Beaver County School District proposes the Board of Education adopt staffing recommendation plans shared by principals for 2026-27. Principals will be meeting with the Board of Education in a closed meeting to discuss the character and competence of individuals.
2:30 p.m. — Beaver High School (Closed meeting discussion) 2:50 p.m. — Milford High School (Closed meeting discussion) 3:10 p.m. — Minersville School (Closed meeting discussion) 3:30 p.m. — Belknap Elementary (Closed meeting discussion) 3:50 p.m. — Milford Elementary (Closed meeting discussion) |
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4. Financial
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4.A. 2026-27 Budget Planning - Food Cost Inflation Study
Description:
Link: FY26 Food Price List - Inflationary Study
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4.B. Current Year & Prior Year Meal Count Comparison by School (Information Item)
Description:
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4.C. Food Service Department - Forklift Purchase (Action Item)
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4.D. Facility Department - Telehandler Purchase (Action Item)
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4.E. Fiscal Year 2025-26 Suburban Purchase (Action Item)
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4.F. Fiscal Year 2026-27 Suburban Purchase (Action Item)
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4.G. Fiscal Year 2026-27 Bus Purchase (Action Item)
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4.H. 2025-26 Special Education Program Budget Summary (Information Item)
Description:
The closeout budget plan for the Special Education programs is shown below. Given on-going and one-time expenditures, the Special Education programs are essentially operating at a break-even level for the 2025-26 fiscal year.
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4.I. Utilities - FY26 Current Year & FY27 Next Year Projections (Information Item)
Description:
See attachment for budget projections.
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4.J. School Resource Officer - School District Email Comments About Compensation & Agreements (Information Item)
Description:
Beaver County SD:
Box Elder has a two different SRO contracts. One contract has the District portion at $130,000 per officer for all costs. Another contract has the District portion at $140,000 per officer for all costs. South Summitt SD - We pay 80K for an SRO and we have two of them for 160K. South Sanpete SD - We have 3 FTE SRO's. I pay 35% of 75% of 9 months of the total cost in one agreement. I pay 50% of 12 months of salary and benefits in another agreement, but then get reimbursed 9% by one city. I pay 50% of 9 months of salary and benefits for the third agreement. So it is fun. For FY26 my total SRO cost was $160,705. Uintah School District pays $103K for each SRO. We currently have 8 SROs in the District, and we contract with three entities: Uintah County, Vernal City, and Naples City. We have two SROs who cover both our high school and alternative school, our two middle schools each have an SRO, and the elementary schools and preschool each share an SRO. Our Services Director, who is over safety, is interested in looking into a percentage-based model that adjusts with each contracted entity’s true costs, rather than just paying a flat yearly mount. This year Canyons is paying $75,000 per SRO (this is approximately 50% of their salary/benefits) and we have 16 officers. Next school year the amount increases to $77,500 and then to $80,000 for the 2027-28 and 2028-29 school years. Nebo SD - Our SROs are employees of the cities and Nebo reimburses cities 50% of the cost of salary and benefits. The calculation is based on the full year (even though we recognize we get limited access to them during the summer) but excludes any equipment, vehicle, or other costs. Any overtime is billed to us separately and cities must justify that the overtime was directly related to school functions, activities, etc. Wasatch pays about 78,000 per SRO (total salary/benefits) plus about $6,000 per officer for vehicles/equipment. We then split the cost of raises the entity gives each year. Provo pays about $78,000 per officer, which represents 50% of total compensation. We have five of them. Duchesne pays half the total cost of an officer about $65,000, and we get them on school days. Park City is similar to South Summit as we are in the same county. We provide an SRO to all 6 schools. Park City Municipla provides SRO's as does the county. Cost is all around the $80,000 for each. Carbon SD is paying a flat fee of $85,000 to the Carbon County Sheriff's Office for 2 SROs and $75,000 to Price City Police for 1 SRO. The district does not pay additional for equipment, vehicles, or anything else. Iron has agreements with both Cedar City and Parowan for SROs. Under the agreements, we pay 70% of each SRO's salary and benefits plus any overtime that is directly attributed to school activities. We also pay 70% of the cost of new equipment and vehicles when we add additional SROs. |
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4.K. Notification of Excessive School LAND Trust Carry-Over (Information Item)
Description:
See attachment
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4.L. Update - Safety & Security Initiatives (Information Item)
Description:
Recommend reviewing this information in a closed meeting.
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4.M. Annual Fraud Risk Assessment (Action Item)
Description:
Each year, school districts are required to complete an annual fraud risk assessment. We are required to communicate this annual fraud risk assessment to our school board and audit committee. We are also required to file our completed annual fraud risk assessment with the Office of State Auditor for public view. This is an item the state has required to be included in past year audits.
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4.N. Annual Review - District Accounting & Financial Handbook (Action Item)
Description:
The District is audited annually for compliance with the following.
USBE Rule R277-113 requires:
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4.O. Code of Ethics for Overseeing & Managing Public Funds (Action Item)
Description:
Each year, school districts are required to complete an annual fraud risk assessment. We are required to communicate this annual fraud risk assessment to our school board and audit committee. We are also required to file our completed annual fraud risk assessment with the Office of State Auditor for public view.
Attached is this year's fraud risk assessment form. #4 in the attachment asks, "Are employees and elected officials required to annually commit in writing to abide by a statement of ethical behavior?" We have not done this in our district in past years. After speaking with Superintendent Long, we both feel like this is something we probably should be doing. This is very common in the private sector, especially with publicly traded companies and current regulations. Proposal: Beginning this year for our closeout and the upcoming audit, all supervisors will be asked to obtain a signed Code of Ethics form from each employee who are responsible for, who oversee, and who manage public funds. The signed forms will be shared with independent auditors and state compliance reviewers.
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4.P. Annual Review - Financial Policies & Procedures Employee Training Plan (Action Item)
Description:
USBE Rule R277-113-5 requires that "An LEA shall develop a plan for annual training of LEA and public school employees on policies and procedures enacted by the LEA specific to job function." This is an item that is often audited by the state in school districts and is currently included in the State Compliance Audit Guide (Chapter 3A - LEA Internal Control Systems). This is also included in the District's Annual Assurance Agreement with USBE.
Link: BCSD Annual Training Plan for BCSD Personnel |
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4.Q. Update - Annual Utah School District Teacher Compensation Survey (Information Item)
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4.R. 2026-27 Budget Planning - Basic Budgeting Concepts, Principles, & Priorities (Information & Discussion Item)
Description:
A review of previous discussions to this point for 2026-27 budget planning.
Budget Principles & Priorities: District Mission, Vision, Values, & Goals No new taxes & debt. A balanced budget and long-term sustainability. All schools will have a better than state average teacher-student ratio paid for by district-level revenue sources. Schools that want additional teachers will need to fund additional teachers from Trustlands and TSSA allocations. Equal opportunity for all students as demonstrated through equitable teacher-student ratios with reasonable adjustments for small school economies of scale. Faculty and staff size is adjusted to the actual students enrolled in BCSD teacher classes. Students + Resources + Processes = Student Outcomes
Trade-Offs & Opportunity Costs: Opportunity costs, also known as alternative costs, are the potential benefits that are foregone if a decision is made in favor of a particular option and other alternatives are therefore excluded. They represent the value of the next best alternative that is not chosen. Opportunity costs are a central concept in economics, as they help to understand and weigh up the true costs of decisions. Scarcity & Choices: Economics is described as the science of choice, centered on the principle that society has unlimited wants but depends on scarce resources. Therefore, decisions are made to maximize satisfaction. For example, many people would like to own a Ferrari, but most settle for cars which they can afford. Every society must answer the following questions in regards to the dispensation of scarce resources: What commodities or services to produce?
How should these goods and services be produced? For whom should they provide these goods and services to? In economics, scarcity refers to limitations-limited goods or services, limited time, or limited abilities to achieve the desired ends. Life would be so much easier if everything were free! Why can’t I get what I want when I want it? Why does everything cost so much and take so much effort? Can’t the government, or at least the college or local town, or if not that, my parents just give it to me-or at least make a law so that if I want to buy pizza, there is a pizza shop nearby that has to sell me pizza at a dollar a slice? The Law of Diminishing Returns: The law of diminishing marginal returns theorizes that after a certain level, additional inputs will lead to smaller gains in output. as you add more of one input (like labor or fertilizer) to a production process while keeping other inputs fixed, the additional output you get from each new unit of input will eventually decrease after a certain point, even if total output continues to rise for a while. This means after an optimal level, each additional input yields smaller and smaller gains, eventually leading to less efficient production, although total output might not immediately fall (until marginal product becomes negative). In other words, adding more labor and resources beyond the optimal production equilibrium level creates a negative cost-benefit production reality. |
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4.S. BCSD Board of Education Year-End Close, Next Year Budget Adoption, & Compliance Plan (Information Item)
Description:
Link: BCSD Board of Education Year-End Close, Next Year Budget Adoption, & Compliance Plan (Information Item)
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4.T. Homework for March Board Meeting - Historical Overview of Utah Property Taxes (Information Item)
Description:
See attachment
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5. 3:00 Policies
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5.A. Suicide Threat Assessment and Intervention Protocol (Action Item)
Description:
Suicide Threat Assessment and Intervention Protocol will be reviewed and considered for adoption by the Beaver County School District Board of Education.
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5.B. Athletic Director Posting Proposal (Action Item)
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5.C. Retirement Benefits Eligibility (Action Item)
Description:
Every three years, the district is subject to a compliance audit for employee retirement benefits commensurate with Utah law and Utah Retirement Systems regulations.
We are in the final stages of our three-year URS compliance review. As part of the compliance review, the district's Eligibility for Retirement Benefits policy is reviewed by URS for compliance. In addition, the board should review and approve the district's Eligibility for Retirement Benefits policy. |
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5.D. New Utah Retirement Systems Options for Employees (Action Item)
Description:
See Attachments
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6. 5:00 Public
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7. Consent Agenda: Compliance or Routine Items Approved as a Group (Action)
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7.A. Approval of Minutes (Action)
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7.B. Approval of Warrants, Budgets, Financial Reports, and Monthly Budget Reports (Action)
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7.C. Exemptions or Guardianship or Transfer (Action)
Description:
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7.D. Personnel Items for all schools and the district office (Action)
Description:
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7.E. School Board Travel (Action)
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7.F. School Travel Requests (Action)
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7.G. Equipment Replacement Purchases & Surplus (Action)
Attachments:
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8. Closed Session
Description:
For the purposes of discussion of the Competence and Character of Individuals, and/or physical or mental health of an individual, and/or Property (Purchase and/or Sale), and/or Security, and/or Litigation
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9. Adjourn
Description:
Pursuant to Utah Code § 52-4-202(2), the Board of Education of the Beaver County School District hereby gives public notice that the following school board meetings will convene in the 2025-26 school year. |
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10. All Agendas, Minutes and Audio Recordings are available on the Utah Public Notice Website. www.utah.gov/pmn
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11. In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aides and services for these meetings should contact Bonnie Bairett at 435-438-2291, or bonnie.bairett@beaver.k12.ut.us, giving at least three working days notice.
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