Public Meeting Agenda: November 25, 2025 at 12:00 PM - Board Meeting: Beaver County School District

1. 12:00 Work Session

Description:

Prayer: By Invitation
Board Reports and Discussion
- District Safety & Security
- 5-County
- Local Interagency Council (LIC)
- Local Emergency Planning Committee (LEPC)
- Intergenerational Poverty (IGP)
- Southwest Technical College Advisory Committee (SWTAC)
- School Community Councils
Business Administrator Report
Superintendent Report

2. Board of Education Meeting

Description:

References: Utah Open Meeting Act & Compliance Checklist
- Chapter 4 Open and Public Meetings Act
- Section 201 Meetings open to the public — Exceptions
- Section 202 Public notice of meetings — Emergency meetings
- Section 203 Written minutes of open meetings — Public records — Recording of meetings
- Section 204 Closed meeting held upon vote of members — Business — Reasons for meeting recorded
- Section 205 Purposes of closed meetings — Certain issues prohibited in closed meetings
- Section 206 Record of closed meetings
- Section 207 Electronic meetings — Authorization — Requirements
- Section 208 Chance or social meetings
- Section 209 Electronic meetings for charter school board
- Section 210 Electronic message transmissions
  - Compliance Checklist for Board Meetings, Records, & Recordings
Welcome: Board President
Pledge of Allegiance: By Invitation

3. 12:30 Financial

Description:

12:30 - Squire & Company - Presentation of 2024-25 Audit
Remaining Time - 2:00 p.m. Presentation of 2024-25 Annual Comprehensive Financial Report (ACFR)
- Key Performance Indicators (KPI) analysis

Because the ACFR is used by many of our local patrons and state officials as a central resource for critical decision-making information, changes and additions to this year's ACFR include:

Introductory Section
- 2024-25 Student & School Achievements (Each Administrator's Narratives), p7
- Expanded discussion of Enrollments, p9

Financial Section
- Note 20: Property Tax Appeals & Tax Base Concentration Risk, p85

Statistics Section
- Revenue Capacity Information
  - Comparison of Utah School Districts, Estimated Home Property Tax Impact, p151-154
  - Comparison of Utah School Districts, Estimated Property Tax Value Per Student, p155-158
  - Comparison of Utah School Districts, Estimated Property Tax Value Concentration, p159
- Operating Information
  - District Student Enrollment by School & Grade, October 1, 2025 Enrollment, p178
  - District & Utah Public Education Student Demographics, p179
  - School Median Class Size, p181
  - Utah School Report Card, Beaver County School District, Grades K through 8, p182
  - Utah School Report Card, Beaver County School District, Grades 9 through 12, p183
  - Statewide Online Education Program (SOEP), High School Credit Trends, p198
  - Comparison of Central/Southern Utah School Districts, District Paid Teacher Compensation Survey Results, p202

3.A. GYM Flooring Bid: BHS & BES (Action)

3.B. Architect for Future Projects (Action)

3.C. School Board Risk Management — Mutual Insurance Association $69,178. (Action)

3.D. 2024-25 Annual Comprehensive Financial Report & Audit (Action)

3.E. November 26th HB2 School Support Staff Stipend Bonus (Information Item)

Description: H.B. 2 Public Education Budget Amendments

3.F. 2026-27 Budget Adoption Timeline (Discussion Item)

3.G. Tax Shifts in Rural School Districts (Discussion Item)

Description: Due to centrally assessed taxable values declining

3.H. Update - Information Systems Implementation

Description:

Accounting System
Substitute Scheduling System
Time Clock System
Child Nutrition System
School Cash Collections System

How Has the Implementation of New Financial Systems Automated Work for Office Staff?

-Reduced mail receiving, approval, processing, printing, and mailing of checks
-Reduced approvals
-Elimination of manual time clock data entries for payroll processing
-Reduced counting cash and deposits with the bank

# of Checks Printed in the System
	FY19	FY25	% Change
Belknap ES	33	4	-87.88%
Milford ES	53	31	-41.51%
Minersville K-8	39	21	-46.15%
Beaver HS	796	166	-79.15%
Milford HS	405	187	-53.83%
District	1434	1221	-14.85%
Totals	2760	1630	-40.94%

	Total
	Collections	Change
Belknap ES	$ 6,658.00
Milford ES	$ 520.00
Minersville K-8	$ 1,062.45
Beaver HS	$ 26,608.26
Milford HS	$ 19,387.32
as of 11.22.25	$ 54,236.03	$ 6,771.74
as of 11.14.25	$ 47,464.29	$ 6,565.52
as of 11.7.25	$ 40,898.77	$ 17,360.65
as of 10.30.25	$ 23,538.12

3.I. Legislative Inflation Rate for 2026-27 School Year (Information Item)

Description:

On 11.20.25, the USBE School Finance team indicated the legislative inflation rate for 2026-27 school year is 4.2%.
USBE also advised school districts to budget for no more and no less than a 4.2% increase, subject to any changes the legislature may make during the legislature.

3.J. Gardner Policy Institute Enrollment Projections (Information Item)

Description:

Utah’s 2065 projections see 2M more people, and a birth rate that keeps falling

4. 2:00 Instruction and Education

Description:

District Strategic Plans (Discussion)

4.A. 250th Anniversary of the Signing of the Declaration of Independence

Description:

Utah is preparing to commemorate the 250th anniversary of the signing of the Declaration of Independence and schools are encouraged to explore ways to help make this milestone meaningful for students. Below is some information relating to the commemoration efforts for principals, teachers, parents, and communities to find ways to participate in the celebrations.

America 250 - Utah
- America 250 Flyer

5. 3:00 Policies

5.A. Update - 6.6 Cash Receipts, Deposits, & Revenues (Action Item)

Description: School Collections & Collections Agency Policy & Procedures

On November 13th, School administrators, secretaries, and district technology met, reviewed, and contributed to the proposed policy.
The food service collections policy was implemented for last year and is considered to be a successful practice.
Schools have requested that we combine the food service collections policy and the school fees collections policy for consistency.
The proposed changes come in lieu of the implementation of the School Cash system.

Link: 6.6 Cash Receipts, Deposits, & Revenues

5.B. Coaching Staff Allocation (Discussion)

Description: The district will discuss current and proposed staffing for coaches at both Milford High School and Beaver High School.

6. Public 5:00 p.m.

Description:

Student Recognitions
Public Input

7. Consent Agenda: Compliance or Routing Items Approved as a Group (Action)

7.A. Approval of Minutes

Description:

Approval of Minutes for October 14, 202
- www.beaver.k12.ut.us
- Board Meeting Minutes & Audio Recordings

7.B. Approval of Warrants, Budgets, Financial Reports, and Monthly Budget Reports

Description: Monthly Budget Reports

7.C. Exemptions or Guardianship or Transfer

Description:

Guidance to Parents on Exemptions or Guardianship or Transfers
Affidavits were received from the following schools this month for acceptance by the Beaver County School District Board of Education:

7.D. Personnel items for all schools and the district office (action)

Description:

Resignations
- Maby Amezcua - Migrant Aide
Hiring
- Gabriela Meza - Substitute
- Wendi Bailey - Substitute
- Maycie Woodworth - Substitute
- Joncie Walker - BHS Food Services
- Dustin Floyd - BES Food Service
- Leyla Krager - BHS Food Service
Transfer
- Lydnsay Rowan from MES classroom aide to MES severe aide
- Angie Rust from BES reading aide to BES severe aide
- Kali West - from BES reading aide to BES speech aide

7.E.

School Board Travel

Description: Activities for the board of education will be recommended for approval.

7.F. School Travel Requests

Description:

7.G. Equipment Replacement Purchases & Surplus

8. Closed Session

Description: For the purposes of discussion of the Competence and Character of Individuals, and/or physical or mental health of an individual, and/or Property (Purchase and/or Sale), and/or Security, and/or Litigation

9. Adjourn

Description:

Summation and Action Plans (Discussion)
Next Meeting of the Board: At the District Office on January 13, 2026.

Pursuant to Utah Code § 52-4-202(2), the Board of Education of the Beaver County School District hereby gives public notice that the following school board meetings will convene in the 2025-26 school year.

2025-26 Board Meeting Schedule

10. All Agendas, Minutes and Audio Recordings are available on the Utah Public Notice Website. www.utah.gov/pmn

11. In compliance with the Americans with Disabilities Act, persons needing auxiliary communicative aides and services for these meetings should contact Bonnie Bairett at 435-438-2291, or bonnie.bairett@beaver.k12.ut.us, giving at least three working days notice.

November 25, 2025 at 12:00 PM - Board Meeting: Beaver County School District

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