September 14, 2026 at 6:00 PM - Regular September Meeting
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1. Call to Order and Pledge of Allegiance
Description:
The Board President or presiding officer will call the meeting to order. The Pledge of Allegiance will be recited.
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2. Roll Call / Establishment of Quorum
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3. Approval of Agenda
Description:
The Board will review and approve the agenda for the meeting. The agenda may be approved as presented or amended by Board action.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve the agenda, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Public Participation
Description:
The Board of Education provides an opportunity for members of the public to address the Board in accordance with Board policy and meeting rules. Before addressing the Board, each speaker should state their name and address. Public comments are limited to three minutes per speaker unless adjusted by the Board President or presiding officer to facilitate orderly public participation. Public participation is an opportunity to address the Board. Board members may ask clarifying questions but are not required to respond to comments or engage in discussion during public participation. Written statements or documents presented to the Board during public participation are public records and must be given to the Board Secretary or designee. Once each person requesting to speak has had a reasonable opportunity to address the Board, the Board President or presiding officer will close the public participation portion of the meeting. |
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5. Administrative Reports
Description:
Facilites- BJ
Transportation- Leif Food Service- Andrea Eby- Mike and Jessie Middle School- Angy High School/Ackerson- Melissa Athletics- Jeff |
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6. Consent Agenda
Description:
Any Board member may request removal of an item for separate discussion and action before approval
A. Minutes from 8/10/2026-regular meeting B. Minutes from 8/31/2026-workshop C. Bills Payable and Money Transfers August 2026 D. Employment — Johanna West - Bus Driver E. Resignation- Lynell Dillay- Special Needs Para Eby F. Resignation- Donna Ingall- Special Needs Para Eby G. Resignation- Claudia Taylor- Library Aide High School H. Resignation- Heidi Mell- At Risk Para Middle School
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve the Consent Agenda, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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7. New Business
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7.i. For Information
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7.i.a. Plante Moran Engagement Extension Through June 2027
Description:
The Board of Education is being provided with information regarding an extension of the District’s engagement with Plante Moran. The engagement extension would continue services between Plante Moran and Napoleon Community Schools through June 2027. This item is being presented for informational purposes so the Board is aware of the continued engagement timeline and related business office planning. If formal Board approval, contract authorization, or signature authority is required, the item should be placed on a future agenda as a Board action item with the engagement letter or extension document attached. |
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7.i.b. MASB Contract Negotiation Services Agreement
Description:
Administration recommends that the Napoleon Community Schools Board of Education review and consider the Contract Negotiation Services Agreement with the Michigan Association of School Boards. The agreement provides for collective bargaining negotiation services and related labor relations support for District bargaining matters, contractual matters, and administrative matters as requested. Services may include support with contract language, bargaining parameters, proposal review, negotiation strategy, communications related to negotiations or contracts, and contract implementation. The agreement provides for an hourly rate of $175.00, plus necessary out-of-pocket expenses as outlined in the agreement. Approval would authorize the District to proceed with the agreement and authorize the Superintendent or designee to execute the agreement and related documents. This item is presented for informational review only. No Board action is requested at this meeting. |
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7.i.c. Puerto Rico Trip
Description:
The Board of Education is being provided with information regarding a proposed Puerto Rico trip for Spanish students. The trip information includes a tentative travel window of June 11-16, with direct flights from Detroit to San Juan being explored. Group fare information must be finalized at least 45 days prior to departure, and if the group does not have at least 10 participants, individual pricing and variations may apply. The proposal includes transportation and itinerary planning, lodging, travel insurance, estimated student costs, eligibility requirements, and fundraising information. The rough estimated total cost listed in the information packet is $1,800-$2,000 per student, based on the information available as of 09/04. Student participation requirements include successful completion of at least Spanish 2, preference for students in Spanish 3 or above if offered, no suspensions or disciplinary actions in the previous two years, required purchase of travel insurance, and a maximum of 12 students. This item is being presented for informational review only. If formal Board approval is required for the trip, travel arrangements, contract authorization, fundraising, overnight/out-of-state student travel, or related expenditures, the item should return under For Action with final trip details and supporting documentation. |
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7.ii. For Action
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7.ii.a. Thrun Policy Update
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7.ii.a.1. Approval of 3108 - Service Animals
Description:
Administration recommends that the Board of Education approve Policy 3108 - Service Animals, as presented in the Board packet. Policy 3108 addresses the District’s procedures and obligations regarding service animals in District facilities and programs. The policy is intended to align District practice with applicable law and provide consistent guidance for students, staff, families, visitors, and administrators when service animal requests or situations arise.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve Policy 3108 - Service Animals, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.ii.a.2. Approval of June 2026 Thrun Policy Updates
Description:
Administration recommends that the Napoleon Community Schools Board of Education approve the June 2026 Thrun Policy Update packet, as presented. The packet includes policy updates provided through Thrun Law Firm’s policy update process. These updates are intended to keep the District’s Board policies aligned with current legal requirements, recommended policy language, and District practice. The Board packet includes the Thrun Policy Update Guide and the related policy documents for Board review. Upon approval, the adopted policies will become part of the District’s official Board Policy Manual, subject to any selected options, effective dates, or implementation notes identified in the packet.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve the June 2026 Thrun Policy Update packet, including the adoption, revision, repeal, and implementation of the policies identified in the packet, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.ii.b. Approval of Updated 2026-2027 Board of Education Regular Meeting and Workshop Schedule
Description:
Administration recommends that the Board of Education approve the updated 2026-2027 regular meeting and workshop schedule. The updated schedule revises the previously approved meeting calendar by changing certain previously scheduled regular meetings to workshop meetings and changing certain previously scheduled workshop meetings to regular meetings. The updated schedule also adds Monday, September 14, 2026 as a regular Board meeting and removes the July and August regular meeting dates from the 2026-2027 schedule. Upon approval, the updated schedule will replace the previously approved 2026-2027 Board meeting schedule. Public notice of the revised regular meeting schedule will be posted in accordance with the Michigan Open Meetings Act.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve the updated 2026-2027 regular meeting and workshop schedule, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.ii.c. Superintendent Evaluation (move to December)
Description:
Administration recommends that the Board of Education approve moving the final Superintendent evaluation session to December 2026. This change is recommended because three new Board members will begin service in January 2027. Moving the final evaluation to December allows the current Board, which has participated in the Superintendent evaluation cycle and observed the performance period, to complete the final evaluation before the Board transition.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve moving the Superintendent Evaluation to December 2026, as presented. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.ii.d. Middle School Reset Room/ELA Contract
Description:
Administration recommends that the Napoleon Community Schools Board of Education approve the Middle School Reset Room / ELA Contract, as presented. The purpose of the contract is to support the Middle School Reset Room and related student support/ELA services for the 2026-2027 school year. The Reset Room is intended to provide a structured support setting for students while assisting with behavior reset, academic continuation, supervision, and re-engagement with the regular school environment. The Board packet includes the proposed contract for review. Approval would authorize the District to proceed with the agreement according to the terms presented.
Recommended Motion(s):
I move that the Napoleon Community Schools Board of Education approve the Middle School Reset Room / ELA Contract, as presented, and authorize the Superintendent or designee to execute any necessary documents related to the agreement. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Superintendent’s Report |
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9. Board Report
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10. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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