July 28, 2025 at 5:45 PM - Facilities & Finance Committee Meeting

Description:  The Board will accept public comment related to current agenda topics or other items limited to three minutes (time may not be ceded to another). Anyone wishing to speak is asked to complete the sign-up sheet provided at the meeting. The Board, typically, will listen, but not respond. When called upon, citizens are asked to come forward to the podium to provide their comments. Visit this link for complete guidelines for public participation.

Description:  Each year we update our labor rates for rentals based on the current fiscal year earnings of the folks working those positions. Included are the recommended rates for FY26.

Description:  On October 23, 2000, the district entered into a 25-year ground lease with Cook Inlet/VoiceStream Operating Company, LLC, which was subsequently assigned to T-Mobile in January 2001. This is a 1000-foot ground lease for use of the cell tower on the site of Vernon Hills High School. This agreement is set to expire in October of 2025. This attached amendment extends the agreement for an additional 25 years. We currently receive $1,346.97 per month for this lease. The current escalator in the expiring lease increases 10% every 5 years. The new agreement sets our monthly income at $1,850 per month and will increase 15% every 5 years. 

Just to note, this is in addition to a 2,500-foot ground lease at the same location that the district has with GSA/Crown Castle. This other lease was done around 2001 with SprintCom and was transferred to GSA/Crown Castle at some point with an amendment in March of 2009 to make it a 50-year lease that will expire around 2051. That agreement generates $2,307.88 per month and increases by CPI or 3%, whichever is less on an annual basis. 

Description:  Attached is the bills payable list for items paid after the June board meeting but in FY25. 

Description:  We have been in contact with Nania Energy Advisors, who can partner with us to help design and run an RFP process for solar. We have been through a feasibility study with them and are ready to move forward. They are an unbiased third party that will help advise us along the way. There is no direct cost for the service - it is included in the proposals we will get from contractors. Should we decide not to move forward with a project, there would be a $10,000 cancellation fee we would be subject to to compensate for Nania's time. We've checked references and all have been positive. 

Description:  Our current 5-agreement for athletic training services at Libertyville High School is expired. The desire is to renew for 3 years with the same provider, Illinois Bone & Joint Institute. The previous agreement had a 5-year fixed at $90k for 2 trainers and a part-time hourly. This agreement is a 3-year fixed at $150k for 2 trainers and a party-time hourly. We are working on a final version of the contract, that we will include once we have it.

Description:  See attached memo on the disposal for IT equipment. 

Board Policy 4:80 requires board approval for disposal of district equipment.

Description:  Due to the delay in the completion of the LHS Cafeteria, Gilbane's contract was set to be completed in August for substantial completion. Now that that is pushed to October, we have a change order to compensate Gilbane's team for the additional time. The change is $150,398 and requires board approval due to being over $50,000. Even with this change, we are still will have about $200k left in contingency as of right now.

Description:  Please see the attached update on summer capital projects. Mark will be able to answer questions at the meeting.

Description:  August 11, 2025

• Summer Capital Projects Update
• FY25 Budget Performance
• FY25 Disposal Report