November 20, 2025 at 6:00 PM - Regular Board Work Session

Description: 

Blake Petersen, Chair
Holly Riegelmann, Vice-Chair
Heather Coleman-Cox, Director
Dr. Shawn Farrens, Director
Kris Howatt, Director
David Ligatich, Director
Brenna Puderbaugh, Director
Dr. Tracy Klinger, Superintendent

Description:  Every 10 years, school districts in Oregon are required to develop a Long Range Facilities Plan which must include demographic analysis, educational vision, and physical needs assessment. Developing a comprehensive plan enables a district to evaluate academic and co-curricular programming in relation to facilities.

A planning committee has been meeting since last spring to assess and give input on the updated plan. The administration will provide an overview of the updated plan which will be submitted to ODE. 

Description:  The administration will provide an overview and update on the current year's budget. They will also share information on challenges that are developing for the upcoming budget season and gather feedback to inform next steps. 

Description: 

At the work session this evening, board members will be asked to provide input regarding the recommended revisions to policies from the Oregon School Boards Association (OSBA) and the district Policy Review Committee. 
 

Policy	Title
BBFC	Reporting of Suspected Abuse of a Child
BHD	Board Member Stipends and Reimbursements
FF	Naming of New Facilities
IIA	Instructional Materials (previously proposed and newly proposed)
JGA	Corporal Punishment
JOA	Directory Information

Description: 

The district has received a letter from Director Ligatich announcing his resignation from Position 7, At-Large, of the Gresham-Barlow School District Board of Directors effective November 20, 2025. Pursuant to Policy BBC, the board must officially accept the resignation, in order for it to become effective, and announce the vacancy. 

Board Policy BBD/BBE provides that the board will fill the vacancy through board appointment. It states that, "The appointee will serve until June 30 following the next election, at which time the individual elected in May of that year will fill the remaining portion of an unexpired term or serve a full four-year term; or will serve until June 30 of a subsequent election year if the vacancy occurs after the filing date in an election year."

Description: 

At their November 6, 2025 Business Meeting, the board declared positions 6 and 7 on the Gresham-Barlow Budget Committee vacant. Positions are filled by appointment of the board. 

Eligibility requirements for budget committee members are as follows:      

1. The candidate must live in the district.
2. The candidate must not be an officer or employee of the district.
3. The candidate must be a registered voter in the district.

The board approved the following process for filling the budget committee vacancies:

1. The board announces the budget committee vacancy as noted above;
2. The director of finance advertises the open positions (positions 6 & 7) and contacts the previous budget committee members to determine their willingness to continue service on the budget committee;
3. If previous budget committee members are willing to serve, those names are brought to the board for appointment;
4. If previous budget committee members are not willing to serve, the district accepts applications from interested persons over the next month;
5. The board chair and vice-chair conducts interviews, if desired, and provide a recommendation to the board;
6. The board appoints successful candidates to fill the vacancy at its regular meeting in December.

One previous committee member, Garrett Wood, indicated they were willing to continue serving on the budget committee.

Description: 

ORS 332.075(2)-(3), states that, "All contracts of the school district must be approved by the district school board before an order can be drawn for payment." This includes the provision of labor performed by employees of the district. In addition, Board Policy GB, General Personnel Policies, provides that, "The employment contract of candidates to fill licensed and contracted positions will be approved by the Board upon the superintendent’s recommendation."

Salary placement for licensed and administrator positions will follow the terms of the established collective bargaining agreement with the labor association and memorandum of understanding with the administrator group. These agreements are available on the District website.

Description:  At their previous work session, the board of directors asked about attendance at national board conferences. They will review cost estimates and discuss travel to these conferences.   

Description: 

At the Strategic Planning Retreat in August, board members generated a list of topics they would like to discuss at board meetings throughout the year. Board leadership, along with the Superintendent, are working through this list of topics. Some topics need additional clarification on what type of report or information needs to be presented. These include:

• Co-Use IGA with the City and County
• Grants Overview
• High or Low Performing Schools; program cuts and adds
• Special Education Curriculum
• Textbook Adoption Follow-Up (Implementation Update)

Description: 

The board will review announcements. A Zoom link for virtual meeting attendance will be provided for upcoming meetings.

December 11, 2025: Special Board Work Session - 6 p.m.
                                  Council Chamber Conference Room
                                  Public Safety and Schools Building

December 11, 2025:  Regular Board Business Meeting - 7 p.m.
                                   Council Chambers
                                   Public Safety and Schools Building