November 18, 2025 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER
Speaker(s):
Shannon Swedenborg
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1.1. Acknowledgement of Board Members Present
Speaker(s):
Shannon Swedenborg
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1.2. Pledge of Allegiance
Speaker(s):
Shannon Swedenborg
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2. AGENDA REVIEW
Chair Swedenborg reviewed the following items, requested for addition to the agenda:
Speaker(s):
Shannon Swedenborg
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3. REPORTS
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3.1. STUDENT BUSINESS
Speaker(s):
Ella Crater
Description:
This standing agenda item is for monthly reports from the SSD Student Reps. to the Board and for other requests/reports from students.
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3.2. EQUITY AUDIT REPORT
Speaker(s):
Katy Swalwell and Jenny Risner
Description:
This item is set aside for informational presentations that are not recurring agenda items. This may include guest speakers and highlights on schools or programs in the District.
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3.3. SUPERINTENDENT’S REPORT
Speaker(s):
Susan Penrod
Description:
This standing agenda item is for the Board to receive a monthly report from the Superintendent.
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3.4. BUSINESS & FISCAL SERVICES REPORT
Speaker(s):
Toni Vandershule
Description:
Description: This standing agenda item is for the Board to receive the monthly financial report from the Business Manager and other information relating to that department.
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3.4.1. Revenue & Expenditure by Function
Attachments:
()
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3.4.2. Revenue & Expenditure by Object
Attachments:
()
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3.5. SUPERINTENDENT ADVISORY COMMITTEE REPORT - Performance Monitoring
Speaker(s):
Kevin LaCoste and Chuck Mattocks
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3.6. ADMINISTRATIVE REPORTS
Description:
This standing agenda item is for the Board to receive brief informal monthly reports from school and department administrators regarding general business that does not warrant a formal report.
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3.7. CANNON BEACH ACADEMY REPORT
Speaker(s):
MaryEllen Rogozinski
Attachments:
()
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3.8. UNION REPORTS
Description:
This standing agenda item is to receive regular reports from Licensed and/or Classified union representatives.
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4. PUBLIC COMMENT
Description:
The meeting will now be opened to receive public comment. We value the time and initiative members of the public take to share their thoughts with the Board. The Board’s role during public comment is not to immediately respond, but to listen. If follow up is necessary, we will direct our Superintendent to do so. Remember that we are all role models for our students, please share your thoughts respectfully. Should any public comment include complaints regarding a personally identifiable staff member, the Board Chair will direct the speaker to the proper administrative process found in Board policy KL: Public Complaints. Speakers will have three minutes to express their thoughts.
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5. CONSENT AGENDA - Action
Speaker(s):
Shannon Swedenborg
Description:
To make more efficient use of meeting time, items that are routine in nature are placed on the Consent Agenda when no debate is anticipated. If discussion is desired, any item placed on the Consent Agenda may be removed to Action items, at the request of any board member, before a vote is taken. All remaining items of the Consent Agenda are then disposed of in a single motion.
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5.1. Approve Minutes of the October 21, 2025 Regular Meeting of the Board
Attachments:
()
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5.2. Approve Seaside Middle School Coaching Recommendations:
Attachments:
()
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5.3. Approve Athletic Department Recommendations —
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5.4. POLICY - Second Reading and Adoption
Description:
These policy actions were recommended by the Oregon School Board Association (OSBA) as part of their Policy Plus service, typically as a result of new legislation or to revise outdated language. They were brought to the Board in October for First Reading and are now presented for a Second Reading and action.
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5.4.1. BHD - Board Member Stipends and Reimbursement
Description:
Recommended for Revision
Attachments:
()
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5.4.3. GBNAA/JHFF - Suspected Sexual Conduct with Students and Reporting Requirements
Description:
Recommend for Revision
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5.4.4. GCAA - Standards for Competent and Ethical Performance of Oregon Educators
Description:
Recommend for Revision
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5.4.5. IF - District Curriculum
Description:
Recommend for Revision
Attachments:
()
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5.4.6. JHFF/GBNAA - Suspected Sexual Conduct with Students and Reporting Requirements
Description:
Recommend to Revise
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5.4.7. JHCA - Immunization, School Sports Participation, Concussions and Other Brain Injuries
Description:
Recommend to Adopt
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5.4.8. JHCA/JHCB - Immunization, Physical Examination, Vision Screening/Eye Examination and Dental Screening
Description:
Recommend to Delete
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5.4.10. JECEB - Personal Electronic Devices
Description:
Recommend to Re-Adopt (new)
Attachments:
()
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5.4.11. JFCEB - Personal Electronic Devices and Social Media
Description:
Recommend to Delete (old)
Attachments:
()
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5.4.12. IIA - Instructional Materials
Description:
Recommend for Revision
Attachments:
()
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5.4.13. IGBHD - Program Exemptions
Description:
Recommend for Revision
Attachments:
()
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5.5. Approve Hailee Wawro as High School Girls Basketball Assistant Coach (addition)
Attachments:
()
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6. ACTION ITEMS
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6.1. Resolution #2 - Low Income Housing Property Tax Exemption
Speaker(s):
Susan Penrod, Stef Kondor, and City of Seaside Staff
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6.2. ODE Student Success Act (SSA) - Student Investment Account (SIA)
Speaker(s):
Susan Penrod
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6.2.1. SSA-SIA Public Comment
Speaker(s):
Shannon Swedenborg
Description:
The meeting will now be opened to receive public comment specific to the Student Success Act-Student Investment Account Grant. Again, we thank you for sharing your thoughts with the Board and for acting as role models for our students. The Board’s role during public comment is not to immediately respond, but to listen. If follow up is necessary, we will direct our Superintendent to do so. Speakers will have three minutes to express their thoughts.
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6.2.2. ODE Student Success Act (SSA) - Student Investment Account (SIA) Grant Agreement
Attachments:
()
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6.3. OSBA Board of Directors/Position 14/Greg Kintz
Speaker(s):
Shannon Swedenborg
Attachments:
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6.4. OSBA Legislative Policy Committee/Position 14/Sondra Gomez
Speaker(s):
Shannon Swedenborg
Attachments:
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6.5. Review of Budget Committee Applicants and Establish Process for Appointing New Members
Speaker(s):
Susan Penrod
Description:
The Board will review Budget Committee applications and establish a method for deciding who to appoint, in preparation to take action to appoint two committee members at their December meeting.
Attachments:
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6.6. Approve gift from Rack Room Shoes ($5119.45)
Speaker(s):
Susan Penrod
Attachments:
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7. BOARD REFLECTIONS/ANNOUNCEMENTS
Description:
This standing agenda item allows the Board to reflect upon statements made during public comment or topics covered and to share announcements or reports of their board-related activities.
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7.1. Good to Great Book Discussion - Chapter 2
Speaker(s):
Katherine Davidson
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7.2. OSBA Convention Reflections
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8. INFORMATION ONLY
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8.1. POLICY - AR Updates
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8.1.1. EHB-AR - Cybersecurity
Description:
Recommend for Adoption
Attachments:
()
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8.1.2. IGBAB/JO-AR - Education Records/Records of Students with Disabilities Management
Description:
Recommend for Revision
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8.1.3. IIA-AR(1) - Instructional Materials
Description:
Recommend for Revision
Attachments:
()
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8.1.4. IIA-AR(2) - Reconsideration of Core Instructional Materials
Description:
Recommend for Revision
Attachments:
()
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8.1.5. IIA-AR(3) - Reconsideration of Supplemental Instructional Materials
Description:
Recommend for Revision
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8.1.6. IIA-AR(4) - Reconsideration of Library Materials in a School or Classroom Library
Description:
Recommend for Revision
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8.1.7. IIA-AR(5) - Request for Reconsideration of Instructional or Library Materials Form
Description:
Recommend for Revision
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8.1.8. JFCEB-AR - Request for Personal Electronic Devices Exception
Description:
Recommend to Adopt
Attachments:
()
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8.1.9. JO/IGBAB-AR - Education Records/Records of Students with Disabilities Management
Description:
Recommend to Revise
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8.1.10. EEACC-AR - Discipline Procedures for District-Approved Student Transportation
Description:
Recommend for Revision
Attachments:
()
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9. EXECUTIVE SESSION
Description:
Per ORS 192.660(2)(a) - To consider the employment of a public officer, employee, staff member or individual agent.
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9.1. Licensed Employment Matter
Description:
Per ORS 192.660(2)(a) - To consider the employment of a public officer, employee, staff member or individual agent.
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9.2. OSEA Negotiations Update
Description:
Per ORS 192.660(2)(d) - To conduct deliberations with persons designated to carry on labor negotiations.
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9.3. Superintendent Evaluation - Goals Check-in
Description:
Per ORS 192.660(2)(i) - To review and evaluate the performance of the superintendent or any other public officer, employee or staff member, unless that person requests an open hearing.
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10. ADDITIONAL ACTION ITEM(S)
Description:
This item is held for any action(s) to be taken as a result of the Executive Session.
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11. ADJOURN
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