July 14, 2025 at 6:00 PM - Regular Board of Education Meeting
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A. PLEDGE
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B. SILENT REFLECTION
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C. APPROVAL OF AGENDA - with the following amendments.
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C.1. Additional certified and classified personnel actions, Item E.3.
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C.2. Remove Item F.7. - New Business - The Board of Education is asked to consider and approve the Purchase and Subscription Services Agreement between Raptor Technologies and Garden City Public Schools for EmployeeSafe Suite Renewal (Public School Works) in the amount of $41,433.00 for a one-year contract.
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C.3. Add Item I.1, Executive Session, for consultation with an attorney for the body or agency which would be deemed privileged in an attorney-client relationship.
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D. DELEGATIONS, Q & A, PUBLIC COMMENTS, RECOGNITIONS, COMMITTEE REPORTS
Description:
(a speaker or group will be allotted five minutes to speak after signing a request to address the Board of Education)
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D.1. Election of Board of Education President and Vice President
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D.1.a. President
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D.1.b. Vice President
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E. CONSENT AGENDA
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E.1. Minutes
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E.1.a. Minutes of the June 26, 2025, Regular Board of Education Meeting
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E.1.b. Minutes of the June 30, 2025, Special Board of Education Meetings
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E.2. Accounts Payable totaling $12,828,362.21, noting that all major accounts contain adequate balances to meet current obligations.
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E.3. Personnel
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E.3.a. Certified
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E.3.b. Classified
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E.4. Other
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E.4.a. Board of Education Standards for the 2025-26 School Year
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Description:
Board members will sign the Board of Education Standards document.
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E.4.b. ANNUAL REORGANIZATION - recommend the following actions be taken:
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E.4.b.i. Appointment of Board Clerk, Deputy Board Clerk, Treasurer and Attorney - recommend that the board appoint the following individuals:
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E.4.b.ii. Adopt a Resolution to Establish Board of Education Regular Meeting Dates
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E.4.b.iii. Designation of the official newspaper and depositories.
Description:
That The Garden City Telegram be named the official newspaper for USD 457 for the 2025-26 fiscal year; and that Commerce Bank and Equity Bank be named official depositories; and that banks and savings and loan associations with home offices in Kansas and branch offices in Garden City be named as additional investment institutions for the 2025-26 fiscal year.
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E.4.b.iv. Adopt a Resolution Waiving the Requirements of Accounting and Auditing on the basis of generally accepted accounting principles and fixed asset accounting for fiscal year 2025-26.
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E.4.b.v. Appoint the following program coordinators:
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E.4.b.vi. Appoint Representatives for the Nutrition Services Program and KPERS – appoint Tracy Johnson as representative for the School Lunch Program and Rebecca Partin as representative for the Kansas Public Employees Retirement System for the fiscal year 2025-26.
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E.4.b.vii. Appoint District Attendance Officers – appoint the three Youth (Truant) Officers and the Principals, Associate Principals and Admin Interns of each elementary, intermediate and secondary schools as Attendance Officers for USD 457 for the 2025-26 school year.
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E.4.b.viii. Appoint Hearing Officer for Free and Reduced Price Meal Application Appeals – appoint Jessica Nothern as hearing officer for free and reduced price meal application appeals.
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E.4.b.ix. Appoint Freedom of Information Officer and records custodians as per Board Policy CN – Public Records – appoint Roy Cessna, Public Information Coordinator, as the Freedom of Information Officer. The clerk is designated as the official custodian of all board records maintained by the district. The superintendent is designated as the official custodian of all district office records maintained by the district. Each building principal and/or program director is designated as the official custodian of all records established and maintained at the building level or other appropriate site.
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E.4.b.x. Adopt a Resolution to Establish Petty Cash Accounts and Limits
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E.4.b.xi. Adopt a Resolution to Establish a Student Activities Fund
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E.4.b.xii. Adopt a Resolution for 1,116-hour school term.
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E.4.b.xiii. Appoint a Manager of Gate Receipts - appoint Matthew Bayer, District Athletic/Activity Director, as manager of gate receipts.
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E.4.b.xiv. Adopt a resolution to appoint hearing officers/committee members to hear extended-term suspension/expulsion due process hearings.
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E.4.b.xv. Appoint Hearing Appeal Officers – appoint all Board of Education members as potential hearing appeal officers and grant authority to the Board President to appoint appeal panels, as needed.
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E.4.b.xvi. Recognize the collective bargaining unit for the 2025-26 school year – recognize the Garden City Education Association as the collective bargaining unit for the 2025-26 school year.
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E.4.b.xvii. Adopt a Resolution to Establish Home Rule.
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E.4.b.xviii. Adopt a Resolution to provide early payment of district bills.
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E.4.b.xix. Adopt a Resolution Rescinding Policy Actions found in the minutes of this Board of Education prior to June 30, 2025, and adopt the Board Policy Manual as presented and recommended by the Superintendent of Schools to govern USD 457 during the 2025-26 school year, subject to periodic review, amendment, and revisions by the Board of Education.
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E.4.b.xx. Adopt a Resolution for Destruction of Records
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E.4.c. The Board of Education is asked to consider and approve the renewal of Workers Compensation Insurance for FY26, RAS in the amount of $332,441.00
Speaker(s):
Josh Guymon, Interim Superintendent
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E.4.d. Approval of the following 2025–2026 Handbooks:
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E.5. The Board of Education is asked to accept the bid for the sale of iPads to a third party vendor - Second Life Mac - for a total of $59,300.00.
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E.6. The Board of Education is asked to consider and approve the disposal of obsolete technology equipment.
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F. NEW BUSINESS
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F.1. The Board of Education is asked to consider and approve the Cardiac Emergency Response Plan.
Speaker(s):
Michelle Shull, Health Services Coordinatior
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F.2. The Board of Education is asked to consider and approve the contract with The New Teacher Project (TNTP) to work with two buildings on Targeted Support for Improvement (TDI), Bernadine Sitts Intermediate Center and Abe Hubert Elementary.
Speaker(s):
Gina Galpin, Director of Special Education
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F.3. The Board of Education is asked to consider and approve the updated Memorandum of Understanding (MOU) agreement between USD 457 Compass Behavioral Health.
Speaker(s):
Gina Galpin, Director of Special Education
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F.4. The Board of Education is asked to consider and approve the updated Memorandum of Understanding (MOU) between the Finney County (FICO) Jail and USD 457 for special education services that will be provided to 18-21 year-olds housed at the FICO Jail.
Speaker(s):
Gina Galpin, Director of Special Education
Attachments:
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F.5. The Board of Education is asked to consider and approve the Certified Physical Therapist Services Agreement between USD 457 and Jessica King.
Speaker(s):
Gina Galpin, Director of Special Education
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F.6. The Board of Education is asked to consider and approve the continuation of Read 180 by Houghton Mifflin Harcourt Company, an existing curriculum resource. The agreement is a one-year contract from July 2025–July 2026, in the amount of $84,395.77.
Speaker(s):
Heather Stegman, Director of Elementary Curriculum and Instruction
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F.7. The Board of Education is asked to consider and approve the one-year contract from July 1, 2025, through June 2026 for Inspect Plus, DnA and eduCLIMBER in the amount of $101, 640.
Speaker(s):
Heather Stegman, Director of Elementary Curriculum and Instruction
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F.8. The Board of Education is asked to consider and approve the renewal of Leader in Me for the amount of $119,240.77 for a one-year contract.
Speaker(s):
Heather Stegman, Director of Elementary Curriculum and Instruction
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F.9. The Board of Education is asked to consider and approve the Dual Credit Cooperative Agreement between Garden City Community College and Unified School District #457, Garden City Public Schools for Enrollment of Secondary Students for the 2025-2026 school year.
Speaker(s):
Steve Nordby, Interim Assistant Superintendent
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F.10. The Board of Education is asked to consider and approve the intent to exceed the Revenue Neutral Rate (RNR) for FY26.
Speaker(s):
Drew Thon, Interim Deputy Superintendent
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F.11. The Board of Education is asked to consider and approve the following Board of Education Policy changes. (First Read)
Speaker(s):
Drew Thon, Interim Deputy Superintendent
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F.11.a. BBC Board Committees
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F.11.b. CCA District Organizational Chart
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F.11.c. CN Public Records
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F.11.d. DFE Investment of Funds
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F.11.e. DFH Fundraising Activities (NEW)
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F.11.f. GAE Complaints, formerly titled GAE Classified Employee Grievance Procedure
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F.11.g. GAACB Employee Whistleblower (NEW)
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F.11.h. IB School Site Councils
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F.11.i. IC Educational Program
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F.11.j. JBC Enrollment
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F.11.k. JBCD Enrollment of Military Students (NEW)
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F.11.l. JBCDA In District Transfer (title change)
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F.11.m. JGFGB Supervision of Medications
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F.11.n. JH Student Activities
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F.11.o. KBC Media Relations and Usage
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F.11.p. KGB Concealed Observations
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F.11.q. KM Visitors to the School
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F.11.r. KN Complaints
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G. BOARD OPEN DISCUSSION
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H. NEXT BOARD MEETING
Description:
The next meeting of the Board of Education will take place on Thursday, July 24, 2025, at 5:00 P.M. in the Board Meeting Room at the Educational Support Center, 1205 Fleming St., Garden City, Kansas.
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I. EXECUTIVE SESSION - After the completion of all other business, the Board of Education will adjourn to executive session for the following reason:
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I.1. Consultation with an attorney for the body or agency which would be deemed privileged in an attorney-client relationship.
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J. ACCOUNTS PAYABLE REVIEW - Andy Fahrmeier and John Wiese
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K. ADJOURNMENT
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