April 30, 2024 at 5:30 PM - Board Meeting
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1. CALL TO ORDER (2 minutes)
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2. ROLL CALL (3 minutes)
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3. PUBLIC COMMENT (7-10 minutes) Any individual wishing to address the Board of Directors of Tejano Center for Community Concerns must sign in with Jessica Villarreal, Board Services, by emailing a request to speak, at least 72-hours prior to scheduled meeting. The request must include the name of speaker, telephone, number and email address of the speaker, and the topic of the intended comments, to Jessica.villarreal@tejanocenter.org. Those doing so will be allowed to address the board for a maximum of three minutes. Individuals will address the board in the order that they have signed in. Alternatively, the individual may email comments to the above email address.
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4. ACTION ITEMS
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4.a. RATIFICATION OF MONTHLY DISBURSEMENT REPORT/VENDOR CUMULATIVE PAYMENTS FOR MARCH 2024 TO INCLUDE PROCUREMENT PROCESS AND EXPENDITURE APPROVALS
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
A report of the vendor payments for RYSS and Non-School is attached for all vendor payments above $50,000. A monthly report will be provided to the board each month.
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4.b. APPROVAL OF MARCH 2024 UNAUDITED FINANCIAL STATEMENTS FOR RAUL YZAGUIRRE SCHOOLS FOR SUCCESS AND TEJANO CENTER FOR COMMUNITY CONCERNS- NON-SCHOOL
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
The Raul Yzaguirre Schools for Success 2023-2024 General Fund and Child Nutrition Fund activity as of March 31, 2024 and the TCCC- Non School Activity as of March 31, 2024, is presented.
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4.c. APPROVAL OF THE 2024-2025 RYSS ACADEMIC CALENDARS FOR HOUSTON AREA SCHOOLS AND BROWNSVILLE
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Justin G. Fuentes, M.Ed., Chief Schools Officer; Dr. Lauren Petrea, Deputy Chief of Talent & Culture
Description:
This item seeks approval of the RYSS 2024-2025 Academic Calendar. Stakeholders representing employees, parents, and community organizations advised the administration in the development of this year’s academic calendar. Please note that there are two sets of calendars attached, one for the RYSS Houston area campuses and another for our Brownsville campus.
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4.d. APPROVAL FOR TEACHERS TO BE PAID $50.00 AN HOUR FOR SUMMER SCHOOL
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Justin G. Fuentes, M.Ed., Chief Schools Officer; Dr. Lauren Petrea, Deputy Chief of Talent and Culture
Description:
Each year to remain competitive, Raul Yzaguirre Schools for Success (RYSS) surveys other school districts to compensate teachers for summer school teaching. This year, summer school will be held from June 6 to July 3, 2024, and each day will be scheduled for 7 hours a day.
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4.e. APPROVAL OF STIPENDS TO CAMPUS ADMINISTRATORS AND TEACHERS TOTALING $70,500 TO BE PAID OUT OF TCLAS FUNDS FOR IMPLEMENTATION, PLANNING, & PROGRAM MANAGEMENT (K-5) AND THE BELLWETHER GRANT (6-12)
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial & Operations Officer; Justin G. Fuentes, M.Ed., Chief Schools Officer
Description:
Raul Yzaguirre Schools for Success was awarded $1,896,613 in 2021 for the Texas COVID Learning Acceleration Supports (TCLAS) grant. As a part of this, RYSS will provide stipends to campus administrators and teachers who actively engaged in the implementation and planning of the various decisions granted. Additional stipends for participation from secondary teachers are included and paid out of the Bellwether grant which was awarded in 2023.
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4.f. APPROVAL OF TEXAS EDUCATION AGENCY (TEA) APPROVED PROVIDERS FOR THE LASO II GRANT IN THE AMOUNT OF $333,500 (NATIONAL INSTITUTE FOR EXCELLENCE IN TEACHING, BELLWETHER, AND REGION 1 EDUCATION SERVICE CENTER)
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer; Justin G. Fuentes, M.Ed., Chief Schools Officer
Description:
Raul Yzaguirre Schools for Success was awarded $667,000 for the Stronger Foundations Implementation and Planning of High-Quality Instructional Materials (HQIM) in K-5 reading and math. As a part of the grant assurances, 50% of the total grant award must be used toward the services of TEA Approved Providers. RYSS will be partnering with three different providers to support 1) the planning process for a districtwide instructional framework and 2) different coaching/training supports in Houston and Brownsville.
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4.g. APPROVAL OF BUDGET AMENDMENT #16 IN THE AMOUNT OF $2,000,000 TO INCREASE THE ESTIMATED REVENUES AND APPROPRIATIONS FOR THE BRYSS EXPANSION FROM $14M TO $16M TO REFLECT THE PROPOSED EFF LOAN
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
The amount of the EFF Loan is $16,000,000. The estimated budget had been established at $14,000,000. This Budget amendment is to reflect the final proposed EFF Loan.
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4.h. APPROVAL OF CHANGE ORDER #1 IN THE AMOUNT OF $108,936.80 TO THE M SCOTT CONSTRUCTION CONTRACT DUE TO REQUIRED PERMIT REVISIONS ($86,715.30 WILL BE USED FROM THE CONTINGENCY WITHIN THE CONTRACT AND $13,569.30. (FUNDS AVAILABLE FROM ESSER FUNDS)
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
There are several permit revisions from the City of Houston that are required in order to get the final approval of the project. Attached are the project estimates due to the rerouting of HVAC ducting, concrete demo, and extra drywall work per the revised drawings.
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4.i. APPROVAL OF LONGHORN BUS SALES, LLC CONTRACT THROUGH THE BUYBOARD COOPERATIVE IN THE AMOUNT OF $148,730 FOR THE PURCHASE OF A NEW SCHOOL BUS FOR RYSS
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
Purchase of a new school bus for school operations to transport students
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4.j. APPROVAL OF CONTRACT WITH PPG FURNISHING THROUGH THE BUYBOARD COOPERATIVE #667-22 IN THE AMOUNT OF UP TO $285,000 FOR THE PURCHASE OF FURNITURE FOR PHASE I OF THE RYSS PASADENA EXPANSION
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial & Operations Officer; Dr. Rolando "Rudy" Trevino, Deputy Chief Growth Officer
Description:
PPG is a local, Texas-owned furniture dealer who works with quality Texas manufacturers that understand the science of learning and the role an environment plays in the learning process.
This contract will support the RYSS Pasadena expansion. |
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4.k. APPROVAL OF A CONTRACT WITH ELB US INC THROUGH THE TIPS COOPERATIVE #230301 IN THE AMOUNT OF $134,915 FOR THE PURCHASE OF FURNITURE FOR BRYSS
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial & Operations Officer; Dr. Rolando "Rudy" Trevino, Deputy Chief Growth Officer
Description:
ELB is a leading provider of modern education solutions, including classroom furniture, education technology, campus safety products, and audio-visual systems. ELB provides a full suite of services for the delivery, implementation, and maintenance of our furniture and technology solutions. This includes comprehensive classroom and technology design, project management, installation, commissioning, training, and technical support services.
This contract will support the BRYSS expansion for the 2024-2025 Academic year. |
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4.l. RATIFICATION OF CDW PURCHASE THROUGH THE CHOICE PARTNERS COOPERATIVE IN THE AMOUNT OF $99,702 FOR THE PURCHASE OF 261 LAPTOPS FROM THE ARP ESSER III GRANT
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial & Operations Officer
Description:
CDW is a Fortune 500 company and a leading provider of integrated information technology ("IT") solutions in the U.S. and Canada. CDW holds licenses and certifications for frequently used software and hardware, such as Dell laptops, Chromebooks, Microsoft, and Adobe software. CDW is a member of the Choice Partners Purchasing Cooperative.
This purchase will support the students for the 2024-2025 Academic year. |
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4.m. RATIFICATION OF PURCHASE WITH CDW THROUGH THE CHOICE PARTNERS COOPERATIVE IN THE AMOUNT OF $78,000 FOR THE PURCHASE OF 200 LAPTOPS FOR RYSS PASADENA
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer; Justin G. Fuentes, M.Ed., Chief Schools Officer
Description:
CDW is a Fortune 500 company and a leading provider of integrated information technology ("IT") solutions in the U.S. and Canada. CDW holds licenses and certifications for frequently used software and hardware, such as Dell laptops, Chromebooks, Microsoft, and Adobe software. CDW is a member of the Choice Partners Cooperative.
The purchase will support the students for the Pasadena expansion for the 2024-20025 Academic year. The laptops will be used for student instruction. |
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4.n. APPROVAL OF THE RESOLUTIONS OF THE BOARD OF DIRECTORS FOR THE BROWNSVILLE RYSS FINANCING FOR UP TO THE AGGREGATE OF $16,0000,000 FOR THE EFF LOAN FOR THE PURPOSES OF (i) FINANCING THE CONSTRUCTION OF THE BROWNSVILLE PROJECT, (ii) FUNDING CAPITALIZED INTEREST, (iii) REIMBURSING THE TEJANO CENTER FOR CERTAIN COSTS RELATED TO THE BROWNSVILLE PROJECT INCURRED BY THE CENTER PRIOR TO THE DATE OF CLOSING OF THE EFF LOAN, AND (iv) PAYING COSTS OF ISSUANCE ASSOCIATED WITH THE EFF LOAN
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer; Dr. Rolando "Rudy" Trevino, Deputy Chief Growth Officer
Description:
The Tejano Center for Community Concerns Inc./Raul Yzaguirre Schools for Success has been working on expanding the BRYSS school from K-8 to K-12. For FY 25, the plan is to increase to the 9th grade in the first year and add a grade each year. TCCC submitted a proposal to the EFF for a loan to finance the expansion project.
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4.o. APPROVAL RESOLUTION TO DELEGATE AUTHORITY TO THE SUPERINTENDENT AND CEO, DR. ADRIANA TAMEZ OR DESIGNEE TO EXECUTE ANY AND ALL OTHER ACTIONS NECESSARY FOR CLOSING OF THE EFF LOAN RELATED TO THE BRYSS EXPANSION
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer; Dr. Rolando "Rudy" Trevino, Deputy Chief Growth Officer
Description:
The Tejano Center for Community Concerns Inc./Raul Yzaguirre Schools for Success has been working on expanding the BRYSS school from K-8 to K-12. For FY 25, the plan is to increase to the 9th grade in the first year and add a grade each year. TCCC submitted a proposal to the EFF for a loan to finance the expansion project.
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4.p. APPROVAL OF GUARANTEED MAXIMUM PRICE UNDER RFP #24-01JA AWARDED TO NOBLE TEXAS BUILDERS FOR THE TENANT IMPROVEMENTS AT RYSS-BROWNSVILLE IN THE AMOUNT NOT TO EXCEED $3,502,430 AND AUTHORIZING THE PRESIDENT/CEO OR DESIGNEE TO EXECUTE A CONTRACT
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer; Dr. Rolando "Rudy" Trevino, Deputy Chief Growth Officer
Description:
The Tejano Center for Community Concerns Inc./Raul Yzaguirre Schools for Success has been working on expanding the BRYSS school from K-8 to K-12. For FY 25, the plan is to increase to the 9th grade in the first year and add a grade each year. TCCC submitted a proposal to the EFF for a loan to finance the expansion project. An RFP was issued and awarded to Butler- Cohen under RFP # 24-01JA. The GMP is the maximum price under the contract.
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5. EXECUTIVE SESSION UNDER TEXAS GOVERNMENT CODE §§ 551.071, 551.072, 551.074, AND 551.082, TO ADDRESS:
a. Private consultation with attorney concerning privileged issues from agenda matters and pending or threatened litigations. b. Deliberations concerning the purchase of real property c. Deliberations concerning the duties of the CEO and CFO regarding supervision of personnel d. Consider complaints against directors and senior staff e. Discussion of duties and evaluation of administrative personnel, including complaints regarding school staffing, academic and organizational changes for the 2022-2023 school year |
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6. ADJOURNMENT
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7. RATIFICATION OF MONTHLY DISBURSEMENT REPORT/VENDOR CUMULATIVE PAYMENTS FOR MARCH 2024 TO INCLUDE PROCUREMENT PROCESS AND EXPENDITURE APPROVALS
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
A report of the vendor payments for RYSS and Non-School is attached for all vendor payments above $50,000. A monthly report will be provided to the board each month.
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8. APPROVAL OF MARCH 2024 UNAUDITED FINANCIAL STATEMENTS FOR RAUL YZAGUIRRE SCHOOLS FOR SUCCESS AND TEJANO CENTER FOR COMMUNITY CONCERNS- NON-SCHOOL
Speaker(s):
Dr. Adriana Tamez, President/CEO & Superintendent of Schools; Antonio Zambrano, Chief Financial and Operations Officer
Description:
The Raul Yzaguirre Schools for Success 2023-2024 General Fund and Child Nutrition Fund activity as of March 31, 2024 and the TCCC- Non School Activity as of March 31, 2024, is presented.
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