June 17, 2025 at 6:30 PM - Regular Board Meeting
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1. Call to Order
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2. Roll Call
Description:
Establishment of a quorum
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3. Pledge of Allegiance
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4. Approval of the Agenda
Recommended Motion(s):
Motion to approve the agenda for the June 17, 2025 Addison Public Library Board of Trustees meeting.
Attachments:
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5. Public Comment
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6. Treasurer's Report
Description:
The Treasurer will provide a report on the library's revenue for the month and year-to-date (YTD), as well as monthly and YTD expenditures, and monthly disbursements including payroll expenses.
Revenue Received in May: $637,118.40 YTD Revenue: $637,118.40 Expenditures Expended in May: $988,440.63 YTD Expenditures: $988,440.63 Disbursements $740,235.43 + May Payroll $267,328.58 Grand Total for May Disbursements: $1,007,564.01 |
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7. Consent Agenda
Recommended Motion(s):
Motion to approve the consent agenda
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7.A. Approval of Minutes
Description:
Approval of minutes from the May 20, 2025 board meeting and the March 18, 2025 closed session.
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7.B. Approval of Bills & Disbursements
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8. Reports
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8.A. Director & Staff Reports
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8.B. Statistics
Attachments:
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8.C. Building Project Report
Attachments:
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8.D. Friends of the Library Report
Attachments:
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9. New Business
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9.A. ACTION ITEM: Declaration of Library Board Vacancy
Recommended Motion(s):
Motion to declare a vacancy on the Board of the Addison Public Library, acknowledging the Board's intent to fill the vacancy by appointment within the 90-day statutory deadline to do so.
Attachments:
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9.B. ACTION ITEM: Resolution 2025/2026-002 Commendation for Trustee Matthew Moretti
Recommended Motion(s):
Motion to approve Resolution 2025/2026-002 Commendation for Trustee Matthew Moretti.
Attachments:
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9.C. ACTION ITEM: Resolution 2025/2026-003 Honoring the Memory of Judith Easton
Recommended Motion(s):
Motion to approve Resolution 2025/2026-003 Honoring the Memory of Judith Easton.
Attachments:
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9.D. ACTION ITEM: Appointment of Ethics Officer
Description:
In accordance with state law and APL Resolution # 2004/2005-004, passed by the Library's Board of Trustees on May 11, 2004, "The President of the Board of Trustees, with the advice and consent of the Board of the Trustees, shall designate annually an Ethics Advisor for the Addison Public Library. The duties of the Ethics Advisor may be delegated to an officer or an employee of the Addison Public Library unless the position has been created as an office by the Addison Public Library. The Ethics Advisor shall provide guidance to the officers and employees of the Addison Public Library concerning the interpretation of and compliance with the provisions of this Resolution and the State of Illinois ethics laws. The Ethics Advisor shall perform other duties as may be delegated by the Board of Trustees."
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9.E. ACTION ITEM: Resolution 2025/2026_004 -Transferring Money to the Special Reserve Fund
Recommended Motion(s):
Motion to approve Resolution 2025/2026-004 Transferring Money to the Special Reserve Fund
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9.F. ACTION ITEM: Intergovernmental Agreement between the Village of Addison and the Addison Public Library for the Installation and Operation of Microwave Network and Related Equipment on the Library Building.
Recommended Motion(s):
Motion to approve the IAG between the Village and the Library for the Installation of a microwave network and related equipment on the library building.
Attachments:
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9.G. ACTION ITEM: Library News Section of Board Meeting Agenda
Description:
Section III of the APL Board Policies outlines that format for board meeting agendas and includes a monthly agenda item for library news. Recent news articles about APL and other library-related news stories are included in the Board packet for review and discussion by board members. The Board will consider whether they want to continue including this item on future meeting agendas.
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9.H. ACTION ITEM: Illinois Public Library Annual Report (IPLAR)
Description:
All Illinois public libraries are required by statute to prepare an annual report to be submitted to the State Library as a condition of system membership. The State Library also uses this data to participate in the national Public Library Survey (PLS), which is administered annually by the Institute of Museum and Library Services (IMLS). The purpose of this survey is to provide statistics on the status of public libraries in the United States. IMLS is authorized to collect this data under the federal Museum and Library Services Act of 2003. As a municipal library, the deadline for submitting our annual report is 60 days after the expiration of the fiscal year [75 ILCS 5/4-10].
Recommended Motion(s):
Motion to authorize the Library Director to submit the FY25 IPLAR to the Illinois State Library as required by statute. (75 ILCS 5/4-10)
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10. Closed Session - 5 ILCS 120/2(c)(3): The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
Recommended Motion(s):
Motion to enter closed session as allowed by exception 2(c)(3) of the Illinois Open Meetings Act, The selection of a person to fill a public office, as defined in the Open Meetings Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.
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11. Correspondence & Announcements
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11.A. Patron Communication
Attachments:
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11.B. Other Correspondence
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11.C. Library News
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12. Additional Discussion
Attachments:
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13. Building Tour
Description:
The Library board will depart from the Village Hall and proceed next door to the Library for their annual building tour. The meeting will be adjourned at the Library at the end of the tour.
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14. Adjournment
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