January 27, 2025 at 5:00 PM - Board of Trustees Meeting
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1. ITEM NO: 1
AGENDA ITEM: Call to Order – 5:00 pm ITEM TYPE: COMMENT: |
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2. ITEM NO. 2
AGENDA ITEM: Pledge of Allegiance ITEM TYPE: COMMENT: |
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3. ITEM NO. 3
AGENDA ITEM: Adopt Agenda ITEM TYPE: Decision COMMENT: Parliamentary rules recommend the adoption of the Agenda. RECOMMENDED ACTION: Adopt the Agenda for the January 27, 2025 Board of Trustees meeting.
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4. ITEM NO. 4
AGENDA ITEM: Guests’ Comments ITEM TYPE: COMMENT: |
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5. ITEM NO: 5
AGENDA ITEM: Introductions and Highlights ITEM TYPE: COMMENT: A. 2023-2024 Audit - Emily Franks with Jarred, Gilmore, and Phillips P.A.
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6. ITEM NO: 6
AGENDA ITEM: Consent Agenda ITEM TYPE: Decision COMMENT: A. Approval of Minutes of the December 16, 2024 meeting. The minutes of the regular meeting of December 16, 2024 are enclosed. B. Treasurer’s Report. The Treasurer’s Report as of December 31, 2024 shows a balance of $5,850,695.35 at Central National Bank. C. Purchasing and Payment of Claims. The purchase orders are enclosed or are available from the Clerk of the Board. 1) The A List 2) The B List D. Personnel 1) Director of Campus Facilities 2) Director of Adult Education - if available RECOMMENDED ACTION: Approve the items included in the Consent Agenda as presented. |
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7. ITEM NO. 7
AGENDA ITEM: Reports ITEM TYPE: Information COMMENT: A. President’s Message B. Vice President for Academic Affairs C. Vice President for Administrative Services D. Vice President for Student Services |
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8. ITEM NO: 8
AGENDA ITEM: Discussion Items ITEM TYPE: Discussion COMMENT: A. Policy F12 - Weapons
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9. ITEM NO: 9
AGENDA ITEM: Action Items ITEM TYPE: Decision COMMENT: A. Approve the 2023-2024 Audit. Emily Frank with Jarred, Gilmore and Phillips, P.A. presented the 2023-2024 Audit for discussion. The audit is brought to this meeting for acceptance. RECOMMENDED ACTION: Accept the 2023-2024 Audit. B. Waiver of Policies on Alcohol on Campus. The Cloud County Community College Foundation will be having the Foundation Scholarship Auction in Arley Bryant Gymnasium on Saturday, April 12th, 2025. K.S.A. 41-719 allows the Board of Trustees of a community college to exempt the consumption of alcoholic liquor on campus in accordance with policies adopted by such board. The Administration requests Policies C7 and E4 be waived to allow alcohol in Arley Bryant Gymnasium on April 11th, 12th and 13th, 2025 for the Cloud County Community College Foundation Scholarship Auction on April 12th. RECOMMENDED ACTION: Waive Policies C7 and E4 to allow the consumption of alcoholic liquor in Arley Bryant Gymnasium at Cloud County Community College on April 11th, 12th and 13th, 2025 for the Cloud County Community College Foundation Scholarship Auction on April 12th. |
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10. ITEM NO: 10
AGENDA ITEM: 2025 Board Organizational Meeting ITEM TYPE: Decision COMMENT: A. Election of Officers 1) Chairman 2) Vice-Chairman 3) Clerk-Secretary 4) Treasurer B. Designation of Law Firm C. Designation of Depository D. Committee Appointments 1) Delegate to KACCT 2) Representative to KASB Advocacy Network 3) Representative to CloudCorp Board of Directors 4) CCCC Foundation 5) Board Committees/College Committees a. Audit/Finance b. President's Evaluation/BOT Award c. Benefits d. Negotiating Team E. Set Day, Time, and Place of Board Meetings. The Board of Trustees has been meeting on the fourth Monday of every month at 5:00 pm in Room 257 of the President’s Addition for the Regular Board meetings. The fourth Monday of May would fall on the 26th which is Memorial Day, the fourth Monday of November will fall on November 24th which is right before Thanksgiving break, and the fourth Monday of December would fall on the 22nd which is during Christmas break. The Administration requests moving the regular Board meeting to May 19th, November 17th, and to December 15th. RECOMMENDED ACTION: Continue to set the fourth Monday of the month at 5:00 pm in Room 257 of the President’s Addition as the regular monthly meeting time except for the May, November, and December meetings which will occur on May 19th, November 17th, and December 15th.
Description:
A. Election of Officers
1. I wish to open the floor for discussion for a Chairman of the Board. - Allow for discussion. If new chairman is elected, pass the gavel to the newly elected member. 2. I wish to open the floor for discussion for a Vice Chairman of the Board. - Allow for discussion. 3. Clerk-Secretary - Samantha Pounds 4. Treasurer - Caesar Wood B. Designation of Law Firm - current firm: Ferrel Law Office, LLC. C. Designation of Depository - current depository: Central National Bank D. Committee Appointments I wish to open the floor for discussion regarding the committee appointments for each position. 1. Delegate to KACCT - current rep: Kevin Pounds - 1 name 2. Representative to KASB Advocacy Network - current rep: Kevin Muff - 1 name 3. Representative to CloudCorp Board of Directors - current rep: Richard Hubert - 1 name 4. CCCC Foundation - current rep: Kevin Muff - 1 name 5. Board Committees/College Committees A. Audit/Finance - current reps: Richard Hubert, Dave Garnas, and Amber Hanson. - 3 names B. President's Evaluation/BOT Awards - current reps: Jesse Pounds and Dave Garnas - 2 names C. Benefits Committee - current reps: Richard Hubert and Kevin Pounds - 2 names D. Negotiating Team - current reps: Amber Hanson and Kevin Pounds with alternate Kevin Muff - 2 names plus an alternate - 3 names total
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11. ITEM NO: 11
AGENDA ITEM: Executive Session ITEM TYPE: Executive Session COMMENT: |
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12. ITEM NO: 12
AGENDA ITEM: Adjournment ITEM TYPE: COMMENT: |
