June 23, 2026 at 5:30 PM - Business Meeting
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I. Public Comment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
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II. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
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III. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
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IV. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
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V. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
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VI. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VII. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
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VIII. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, May 19, 2026
B. School Board Meeting Minutes, June 2, 2026 C. Payment of Invoices, May 30 - June 19, 2026 D. Fiscal Year 2026-27 Census E. ALPS Insurance Renewal F. Acceptance of the St. Croix Valley Foundation - Mental Health Grant G. Acceptance of $5000 Grant to the Amigos Unidos Program at Lake Elmo Elementary H. Acceptance of $5000 Grant to Oak-Land Middle School I. Settlement Agreement J. Resignation Agreement K. Human Resources Personnel Report |
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VIII.A. School Board Meeting Minutes, May 19, 2026
Description:
A copy of the minutes is included for your review.
Attachments:
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VIII.B. School Board Meeting Minutes, June 2, 2026
Description:
A copy of the minutes is included for your review.
Attachments:
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VIII.C. Payment of Invoices, May 30 - June 19, 2026
Description:
A copy of the payment of invoices register has been distributed to board members.
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VIII.D. ALPS Insurance Renewal
Description:
On July 1, 2014, Stillwater Area Public Schools joined the property, casualty and liability insurance program known as the "Alliance for Liability and Property Services" (ALPS). The purpose of the program is to purchase insurance coverage with other Minnesota school districts in order to obtain lower rates by using group buying power and a self-retention pool to cover the lower dollar claims. The insurance industry continues to experience significant losses from natural disasters, including hurricanes, flooding, wildfires, tornadoes, and hail. Severe convective storms remain the leading cause of property insurance losses nationwide. While inflation has moderated, increased costs for equipment, materials, and repairs continue to impact insurance pricing. For the 2026-27 policy year, changes in the District’s property portfolio, including higher total insured values, combined with market-driven property rate increases, have affected the overall renewal rates. Despite these factors, the District's total insurance premium is projected to decrease slightly compared to 2025-26. To further strengthen the District’s risk management program, a portion of the premium savings will be used to increase excess cyber liability coverage limits and enhance protection against cyber-related incidents. Recommendation: A motion and a second to approve the Alliance for Liability and Property Services (ALPS) 2026-27 insurance renewal in the amount of $1,014,716.67. |
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VIII.E. Fiscal Year 2026-27 Census
Description:
Be it resolved by the School Board of Independent School District 834 on June 23, 2026, that the census figure of 71,511 be certified to the State Demographer for approval of use in the 2026 payable 2027 revenue calculations.
Attachments:
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VIII.F. Acceptance of the St. Croix Valley Foundation - Mental Health Grant
Description:
The Vibrant Communities Grant through St. Croix Valley Foundation will fund mental health initiatives from July 2026 to May 2027. In collaboration with Community Partners, we will provide opportunities supporting the areas of general mental health, nutrition, physical activity, sleep, social interaction, service learning and cognitive stimulation. This funding will also support a parent educational event on mental health and technology. Programming will be for youth, families, adults, seniors and adults with disabilities.
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VIII.G. Acceptance of $5000 grant to the Amigos Unidos Program at Lake Elmo Elementary School
Description:
The Award letter is included for board review.
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VIII.H. Acceptance of $5000 grant to Oak-Land Middle School
Description:
The award letter is included for board review.
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VIII.I. Settlement Agreement
Description:
The agreement is included for board review.
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VIII.J. Resignation Agreement
Description:
The agreement is included for board review.
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VIII.K. Human Resources Personnel Report
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
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IX. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Description:
Nothing to report.
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X. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Description:
Nothing to report.
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XI. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
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XI.A. Action: Approval of the 10-Year Long Term Facility Maintenance (LTFM) Plan
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
The purpose of this report is to provide a comprehensive list of projects that qualify for Long-Term Facility Maintenance funding. The listed items will be prioritized to create information needed to complete the required Long-Term Facility Maintenance application. The Long-Term Facility Maintenance application must include a Long-term Facilities Maintenance Revenue Application - Ten Year Expenditure, Long-Term Facility Maintenance Revenue Projection, Statement of Assurances and School Board resolution/meeting minutes adopting the LTFM ten-year plan.
Attachments:
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XI.B. Action: 2025-2027 Nutrition Services Master Contract
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
The Master Contract for Nutrition Services expired on June 30, 2025. The District has recently reached agreement on the terms and conditions of employment for the 2025-2027 Master Contract with Nutrition Services covering the period of July 1, 2025 through June 30, 2027. Information regarding the updates will be provided to the Board. Settlement is within board parameters. Administration recommends approval of the Master Contract. |
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XI.C. Action: Resolution Relating to the Election of School Board Members and Calling the School District General Election
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
A copy of the resolution is included for your review.
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XI.D. Action: Approval of the Fiscal Year 2026-27 Preliminary Budget
Speaker(s):
Ms. Marie Schrul, Chief Financial Officier
Description:
Board approval will be requested for the Fiscal Year 2026-27 Preliminary Budget.
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XI.E. Action: Q-Comp Program
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
The board received a report on the Q-Comp Program at the June 2 meeting.
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XII. Strategic Direction D: Develop strong partnerships with the communities we serve
Description:
Nothing to report.
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XIII. Closed Session
Description:
Pursuant to Minn. Stat. § 13D.05, subd. 3(c)(3), which allows the Board to go into closed session to develop or consider an offer to purchase or sell real property.
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XIV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
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