June 27, 2023 at 6:00 PM - Business Meeting
| Agenda |
|---|
|
I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Stilwater Girls Synchronized Swim Team
|
|
II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.
The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted. We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent. |
|
III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
|
|
IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
|
|
V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.
I pledge Allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with Liberty and Justice for all. |
|
VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
|
|
VII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
|
|
VIII. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
|
|
IX. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, May 23, 2023
B. School Board Emergency Meeting, June 9, 2023 C. School Board Work Session, June 13, 2023 D. Payment of Invoices - June 10, 2023 - June 23, 2023, Treasurer's Report - May 2023 and Gifts and Donations - May 2023 E. Stillwater Area High School (SAHS) School Resource Officer (SRO) contract F. Property and Casualty Insurance Policy Renewal G. Solid Waste and Recycling Contract H. 2023-2024 Resolution for Membership in the Minnesota State High School League I. Agreement to Extend Probationary Period J. Human Resources Personnel Report |
|
IX.A. School Board Meeting Minutes, May 23, 2023
Speaker(s):
Ms. Katie Hockert, Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
()
|
|
IX.B. School Board Emergency Meeting, June 8, 2023
Speaker(s):
Ms. Katie Hockert, Shcool Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
()
|
|
IX.C. School Board Work Session Minutes, June 13, 2023
Speaker(s):
Ms. Katie Hockert, Shcool Board Clerk
Description:
A copy of the minutes are included for your review.
Attachments:
()
|
|
IX.D. Payment of Invoices June 10, 2023 - June 23, 2023, Treasurer's Report May 2023, Gifts and Donations May 1, 2023 - May 31, 2023
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
A copy of the Payment of Invoices, Treasurer's Report and Gifts and Donations has been distributed to board members.
|
|
IX.E. Stillwater Area High School (SAHS) School Resource Officer (SRO) contract.
Speaker(s):
Mark Drommerhausen, Director of Operations
Description:
The service agreement provides SAHS with a School Resource Officer effective for the 2023-24, 2024-25 and 2025-26 school years with an option to extend through the 2028-29 school year.
|
|
IX.F. Property and Casualty Insurance Policy Renewal
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
On July 1, 2014, Stillwater Area Public Schools joined the property, casualty and liability insurance program known as the "Alliance for Liability and Property Services" (ALPS). The purpose of the program is to purchase insurance coverage with other Minnesota school districts in order to obtain lower rates by using group buying power and a self-retention pool to cover the lower dollar claims. Insurance carriers have experienced many natural disasters over the past few years, including hurricanes, flooding, wildfires, tornadoes and hail (experienced in Stillwater in Spring 2022). In addition, during the 2022-23 school year, the District participated in a property insurance valuation with ALPS. Overall, these have impacted the insurance renewal rates for 2023-24.
Recommendation: A motion and a second to approve the Alliance for Liability and Property Services (ALPS) 2023-24 insurance renewal in the amount of $778,704.14. |
|
IX.G. Solid Waste and Recycling Services Contract
Speaker(s):
Mr. Mark Drommerhausen, Director of Operations
Description:
Administration is recommending awarding the Solid Waste and Recycling Services contract to Republic Services.
|
|
IX.H. Action: 2023-2024 Resolution for Membership in the Minnesota State High School League
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
A copy of the resolution is included for your review.
Attachments:
()
|
|
IX.I. Agreement to Extend Probationary Period
Speaker(s):
Mr. Bob Graf, Executive Director of Human Resources
Description:
A copy of the agreement is included for your review.
|
|
IX.J. Human Resources Personnel Report
Speaker(s):
Mr. Bob Graf, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
()
|
|
X. Strategic Direction: Utilize Systems and Align Resources in an Efficient Manner to Support Learning
|
|
X.A. Action: Resolution Relating To Determining The Necessity Of Issuing General Obligation Bonds And Calling A Special Election Theron
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
A copy of the resolution is included for your review.
|
|
X.B. Action: Resolution Calling Special Election to Fill School Board Vacancy
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
A copy of the resolution is included for your review.
Attachments:
()
|
|
X.C. Action: Long-Term Facilities Maintenance (LTFM) 10-Year Plan/Fiscal Year 2024 Ten-Year Plan
Speaker(s):
Mark Drommerhausen, Director of Operations
Description:
Mr. Mark Drommerhausen presented a comprehensive list of projects that qualify for Long-Term Facility Maintenance (LTFM) funding at the June 13, 2023 School Board Business Meeting.
To qualify for a 2024 payable property tax levy, the 2025 Ten-Year Plan must be adopted and submitted to the Department of Education. Administration recommends approval of the Long-Term Facilities Maintenance Revenue Application.
Attachments:
()
|
|
X.D. Action: 2023-2024 Preliminary Budget
Speaker(s):
Ms. Marie Schrul, Executive Director of Finance
Description:
Ms. Marie Schrul presented a draft of the 2023-2024 Preliminary Budget at the June 13, 2023 Work Session. Administration recommends approval of the 2023-2024 Preliminary Budget.
Attachments:
()
|
|
XI. Strategic Direction: Ensure the Learning Process is Adaptable to Meet Individual Student Needs
|
|
XI.A. Action: New Course Approval
Speaker(s):
Dr. Caleb Drexler Booth, Director of Teaching and Learning
Description:
Final action to approve ethnic and cultural studies II.
Attachments:
()
|
|
XII. Strategic Direction: Develop Strong Partnerships with the Communities we Serve
|
|
XII.A. Report: Summer Opportunities
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
The board will receive information on upcoming calendar events.
|
|
XIII. Strategic Direction: Foster a Safe, Welcoming and Inclusive Environment for all Staff and Students
Description:
Nothing to report.
|
|
XIV. Closed Session
|
|
XIV.A. Closed Session
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Pursuant to Minnesota Statute 13D.03(b). The governing body of a public employer may by a majority vote in a public meeting, decide to hold a closed meeting to consider strategy for labor negotiations, including negotiation strategies or developments or discussion and review of labor negotiation proposals, conducted pursuant to sections 179A.01 to 179A.25. |
|
XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
|
|
XVI. Attachments
Description:
|
