March 31, 2026 at 5:00 PM - Special Session of the Board
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1. Call to Order & Establishment of a Quorum
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Non-Action Item
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2. Recess into Public Hearing
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2.a. Siletz Valley Charter School Update
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Non-Action Item
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2.b. Siletz Valley Charter School Public Comment
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Non-Action Item
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3. Adjourn Public Hearing, Resume Special Session
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4. Action Item(s)
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4.a. Chromebook Purchase
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Action Item
Description:
Every year, we purchase new chromebooks and accessories in order to maintain a 5-year refresh cycle on this important technology for our students. This year we are moving to a 6-year refresh cycle, so that the annual purchase is slightly lower in count. However, the price of technology continues to rise, so the request for this year's purchase will be around the same figure as previous years, on the 5-year refresh cycle.
750 2026 Chromebooks and 50 Chromebook Charing Carts are needed for next school year. 350 of them will be purchased with a 5-year warranty and a plastic case (for use with 9-12 grade students). 400 of them will be purchased without the warranty or case (for use in K-8 classrooms). 50 Charging carts will go into elementary/middle school classrooms to replace our aging carts. The Chromebooks will be $300,000, and the carts will be $100,000. We will need to purchase these items no later than May 1, 2026 so that we can get them ready to deploy over the summer break. |
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4.b. Apple Laptop Purchase
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Action Item
Description:
Over the last few years we have transitioned over 500 staff members off of Windows based computers and onto either Apple or Chromebook Plus computers, saving the district many thousands of dollars, and streamlining our support capabilities. We in the Tech Department also believe that Apple makes a superior product for classroom instruction and school administration. The Apple environment is also top notch in terms of cybersecurity protection.
Looking ahead at our six year refresh cycle for Apple computers (50 computers per year), and the escalating cost of computer parts, we would like to purchase 150 Apple MacBook Air M5 laptops all at one time, instead of spread across three years. We propose that we would use Special Fund 298 for the purchase, and then pay back $50K from general Tech funds for the next three years. This will meet a few different objects: 1. Upgrade all 150 aging Apple M1 devices in the district. 2. Obtain three years of upgrades at the current (low) pricing. 3. Future proof for cyber security measures that may require a newer device. Thank you for considering taking action on this request. Quote is attached.
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5. Items of Information & Discussion
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5.a. Exterior Painting Oceanlake, Newport Middle, and Crestview Heights
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Action Item
Description:
Exterior painting for OLE, NMS and CVH
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6. Adjournment
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