September 19, 2023 at 5:30 PM - Regular Board Meeting
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1. CALL TO ORDER |
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2. ESTABLISHMENT OF A QUORUM |
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3. INVOCATION |
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4. PLEDGE OF ALLEGIANCE & TEXAS PLEDGE |
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5. AWARDS & RECOGNITION |
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6. PROCLAMATIONS
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7. PUBLIC COMMENTS
Description:
PUBLIC COMMENTS |
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8. SUPERINTENDENT’S REPORT |
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9. PRESENTATION BY BEATRIZ SOLANO, ASSISTANT SUPERINTENDENT FOR SCHOOL LEADERSHIP & INSTRUCTION |
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10. CONSENT AGENDA |
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10.A. APPROVAL OF MINUTES OF THE REGULAR BOARD OF TRUSTEES MEETING OF JUNE 20, 2023 AND AUGUST 15, 2023 (https://www.youtube.com/watch?v=9-zP84o9DmY&t=4735s) |
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10.B. OUT OF VALLEY FIELD TRIP
APPROVAL OF OUT-OF-VALLEY TRIP FOR WESLACO HIGH SCHOOL JROTC PANTHER BATTALION TEAM TO ATTEND THE ANNUAL JROTC OPERATION FISHNET IN ENCINO, TEXAS |
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10.C. OUT OF VALLEY FIELD TRIP
APPROVAL OF OUT-OF-VALLEY TRIP FOR WESLACO HIGH SCHOOL AND WESLACO EAST HIGH SCHOOL AGRISCIENCE STUDENTS TO PARTICIPATE AT THE STATE FAIR OF TEXAS LIVESTOCK SHOW IN DALLAS, TEXAS |
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10.D. DONATION
APPROVAL TO ACCEPT $1,000.00 DONATION FROM A.BARGAS & ASSOCIATES LLC. CONTRIBUTED FOR WESLACO INDEPENDENT SCHOOL DISTRICT SCHOOLS, TEACHERS, OR STUDENTS
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10.E. ↵DONATION
APPROVAL TO ACCEPT DONATIONS FROM VARIOUS SPONSORS TO PURCHASE BACKPACKS FOR THE BACK-TO-SCHOOL BASH
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10.F. DONATION
APPROVAL TO ACCEPT DONATION IN THE AMOUNT OF $500.00 FROM MUNOZ FOUNDATION DRILLING, INC. FOR THE SAM HOUSTON ELEMENTARY FACULTY CAMPUS ACTIVITY FUND
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10.G. SCHOOL LEADERSHIP & INSTRUCTION
APPROVAL FOR WESLACO INDEPENDENT SCHOOL DISTRICT TO SUBMIT WAIVER REQUEST TO TEXAS EDUCATION AGENCY FOR CLASS SIZE LIMIT EXEMPTION WAIVER
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10.H. ↵SCHOOL LEADERSHIP & INSTRUCTION
APPROVAL TO PROVIDE SUPERINTENDENT OR THEIR DESIGNEE THE AUTHORITY FOR THE APPROVAL AND SUBMISSION OF INDIVIDUAL STUDENT WAIVERS FOR REMOTE CONFERENCING AND REMOTE HOMEBOUND INSTRUCTION FOR THE 2023-2024 SCHOOL YEAR
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10.I. SCHOOL LEADERSHIP & INSTRUCTION
APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN WESLACO INDEPENDENT SCHOOL DISTRICT AND SOUTH TEXAS COLLEGE FOR TRAINING SERVICES ON CONTINUING EDUCATION COURSE(S) FOR THE 2023-2024 SCHOOL YEAR |
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10.J. SCHOOL LEADERSHIP & INSTRUCTION
APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN WESLACO INDEPENDENT SCHOOL DISTRICT AND AMERICAN INSTITUTES FOR RESEARCH TO PARTICIPATE IN THE “PEER ASSISTED LEARNING STRATEGIES WITH READING DIFFERENTIATION KIT” (PALS-RD) RESEARCH PROJECT IN THE 2023-2024 SCHOOL YEAR
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10.K. SCHOOL LEADERSHIP & INSTRUCTION
APPROVAL TO AMEND THE ACTION TAKEN BY THE BOARD OF TRUSTEES ON AUGUST 15, 2023, ON THE APPROVAL OF THE 2023-2024 TTESS PROFESSIONAL APPRAISAL CALENDAR TIMELINE AND CERTIFIED APPRAISERS |
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10.L. TECHNOLOGY
APPROVAL TO EXTEND THE EXISTING INTERLOCAL AGREEMENT BETWEEN HIDALGO COUNTY AND WESLACO INDEPENDENT SCHOOL DISTRICT TO ESTABLISH COOPERATIVE EFFORTS TO ACHIEVE A COMMON GOAL OF PROVIDING INFORMATION FOR IMPROVING THE HEALTH, SAFETY, AND WELFARE OF STUDENTS, STAFF, PARENTS, AND COMMUNITY
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10.M. STUDENT SUPPORT SERVICES
APPROVAL OF THE INTERLOCAL COOPERATION CONTRACT BETWEEN WESLACO INDEPENDENT SCHOOL DISTRICT AND THE UNIVERSITY OF TEXAS RIO GRANDE VALLEY COLLEGIATE G-FORCE TO PROVIDE ASSISTANCE AND MENTORSHIP ON COLLEGE-GOING CULTURE AT THE HIGH SCHOOLS FOR THE SCHOOL YEAR 2023-2024
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10.N. STUDENT SUPPORT SERVICES
APPROVAL OF INDEPENDENT CONTRACT AGREEMENT WITH BUCKNER CHILDREN AND FAMILY SERVICES TO PROVIDE MENTAL HEALTH COUNSELING SERVICES TO WESLACO INDEPENDENT SCHOOL DISTRICT STUDENTS FOR THE 2023-2024 AND 2024-2025 SCHOOL YEARS |
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10.O. MAINTENANCE & OPERATIONS
APPROVAL OF A PROCUREMENT METHOD OF CONSTRUCTION FOR THE REPLACEMENT OF THE DISTRICT'S FUEL STATION TANKS:
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10.P. MAINTENANCE & OPERATIONS
APPROVAL FOR THE BOARD OF TRUSTEES TO RESCIND THE ACTION TAKEN DURING THE JUNE 20, 2023, REGULAR BOARD MEETING ON THE METHOD OF CONSTRUCTION FOR THE REPAIRS AND CONVERSION TO DIGITAL OF THE WESLACO INDEPENDENT SCHOOL DISTRICT BILLBOARD INCLUDING THE DELEGATION TO ADMINISTRATION TO RANK THE PROPOSALS AND THE CRITERIA AND POINTS FOR RANKING THE PROPOSALS
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10.Q. MAINTENANCE & OPERATIONS
APPROVAL FOR THE BOARD OF TRUSTEES TO RESCIND THE ACTION TAKEN DURING THE JUNE 20, 2023, REGULAR BOARD MEETING ON THE SELECTION OF A FIRM TO PROVIDE STRUCTURAL ENGINEERING SERVICES FOR THE REPAIRS AND CONVERSION TO DIGITAL OF THE WESLACO INDEPENDENT SCHOOL DISTRICT BILLBOARD
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10.R. BUSINESS & FINANCE
APPROVAL OF BUDGET AMENDMENTS
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10.S. BUSINESS & FINANCE
APPROVAL OF LEGAL FEES FOR THE MONTH OF AUGUST 2023 |
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10.T. BUSINESS & FINANCE
APPROVAL OF THE HIDALGO COUNTY TAX ADJUSTMENTS FOR JULY 2023 |
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10.U. BUSINESS & FINANCE
APPROVAL OF OVERTIME REPORT FOR THE MONTH ENDED AUGUST 2023 |
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10.V. BUSINESS & FINANCE
APPROVAL OF THE HIDALGO COUNTY TAX OFFICE COLLECTION REPORT FOR JULY 2023: CURRENT AND DELINQUENT TAXES |
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10.W. BUSINESS & FINANCE
APPROVAL OF THE INTERIM FINANCIAL REPORT FOR TWO (2) MONTHS ENDED AUGUST 31, 2023 |
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10.X. BUSINESS & FINANCE
APPROVAL OF EXTENSION AWARDS: AUTOMOTIVE & BUS: PARTS & SUPPLIES (RFP #23-09-12)
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10.Y. BUSINESS & FINANCE
APPROVAL OF EXTENSION AWARDS: HVAC FILTERS (RFP #23-09-02)
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10.Z. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARDS: YEARBOOKS 2023-2024 & 2024-2025 (RFP #24-09-08) |
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10.AA. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARDS: LETTERMEN JACKETS (RFP #24-09-09) |
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10.AB. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARDS: SOFT DRINKS & ENERGY DRINKS VENDING SERVICE (RFP #24-09-11) |
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10.AC. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARDS: SNACK VENDING SERVICE (RFP #24-09-12) |
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10.AD. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARDS: SECURITY STAFF SERVICES (RFP #24-08-06)
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10.AE. BUSINESS & FINANCE
APPROVAL OF MEMBERSHIP RENEWAL FEE TO PARTICIPATE IN THE SOUTH TEXAS ASSOCIATION OF SCHOOLS FOR THE 2023-2024 FISCAL YEAR |
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10.AF. BUSINESS & FINANCE
APPROVAL OF A TRAINING AGREEMENT BETWEEN WESLACO INDEPENDENT SCHOOL DISTRICT AND SOUTH TEXAS COLLEGE TO PROVIDE CONTINUING EDUCATION COURSES TO WESLACO INDEPENDENT SCHOOL DISTRICT PARENTS FOR THE 2023-2024 SCHOOL YEAR |
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10.AG. BUSINESS & FINANCE
APPROVAL OF PROPOSAL AWARD FOR VOLUNTARY EMPLOYEE (INSURANCE) BENEFIT PRODUCTS: 1) ACCIDENT, 2) CANCER, 3) DISABILITY, 4) CRITICAL ILLNESS, 5) HOSPITAL INDEMNITY (GAP), 6) TERM LIFE & AD&D, 7) VISION, AND 8) WHOLE LIFE (RFP #24-08-07) |
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10.AH. BUSINESS & FINANCE
APPROVAL OF THE RECOMMENDED SERVICING AGENT(S) FOR VOLUNTARY EMPLOYEE (INSURANCE) BENEFIT PRODUCTS: 1) ACCIDENT, 2) CANCER, 3) DISABILITY, 4) CRITICAL ILLNESS, 5) HOSPITAL INDEMNITY (GAP), 6) TERM LIFE & AD&D, 7) VISION, AND 8) WHOLE LIFE (RFP #24-08-07) |
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10.AI. BUSINESS & FINANCE
REJECT AND REBID OF PROPOSAL: AUDIT SERVICES FOR RISK MANAGEMENT & EMPLOYEE BENEFITS DEPARTMENT (RFP# 24-08-05) |
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10.AJ. HUMAN RESOURCES
SECOND READING TO BOARD POLICY UPDATE 121(LOCAL)
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10.AK. HUMAN RESOURCES
SECOND READING TO BOARD POLICY UPDATE DK(LOCAL) |
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10.AL. SUPERINTENDENT OF SCHOOLS
APPROVAL OF MEMBERSHIP RENEWAL FEE TO PARTICIPATE IN THE MEXICAN AMERICAN SCHOOL BOARDS ASSOCIATION (MASBA) FOR THE 2023-2024 FISCAL YEAR
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11. DISCUSSION ITEMS
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11.A. UPDATE ON TRAININGS, CONFERENCES, EVENTS, AND CONSIDER FUTURE AGENDA ITEM REQUESTS BY BOARD MEMBERS
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12. DISCUSSION & POSSIBLE ACTION ITEMS
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12.A. DISCUSSION AND POSSIBLE ACTION FOR THE BOARD OF TRUSTEES TO CONSIDER APPROVAL TO CHANGE THE REGULAR BOARD MEETING SCHEDULED FOR NOVEMBER 21, 2023
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12.B. ↵MAINTENANCE & OPERATIONS
DISCUSSION AND POSSIBLE ACTION FOR THE BOARD OF TRUSTEES TO SELECT A FIRM TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE REPLACEMENT OF THE DISTRICT'S FUEL STATION TANKS
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12.C. MAINTENANCE & OPERATIONS
DISCUSSION AND POSSIBLE ACTION FOR THE BOARD OF TRUSTEES TO SELECT A FIRM TO PROVIDE STRUCTURAL ENGINEERING SERVICES TO ASSIST THE DISTRICT WITH THE PROCUREMENT AND OVERSIGHT FOR THE REPAIRS AND CONVERSION TO DIGITAL OF THE WESLACO INDEPENDENT SCHOOL DISTRICT BILLBOARD
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12.D. BUSINESS & FINANCE
DISCUSSION AND POSSIBLE ACTION FOR THE BOARD OF TRUSTEES TO CONSIDER APPROVAL OF A RESOLUTION ADOPTING THE 2023-2024 TOTAL TAX RATE OF $0.9464 ON EACH $100 OF ASSESSED TAXABLE PROPERTY VALUE WITH A MAINTENANCE & OPERATIONS (M&O) TAX RATE OF $0.7314 AND AN INTEREST AND SINKING (I&S) TAX RATE OF $0.2150
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12.E. BUSINESS & FINANCE
DISCUSSION AND POSSIBLE ACTION FOR THE BOARD OF TRUSTEES TO CONSIDER APPROVAL OF INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF WESLACO AND THE WESLACO INDEPENDENT SCHOOL DISTRICT FOR A JOINT ELECTION FOR THE SHARING OF POLLING PLACES |
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13. CLOSED MEETING TO DISCUSS
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13.A. PERSONNEL MATTERS (TEX. GOV'T. CODE 551.074)
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13.A.1. DISCUSSION REGARDING SUPERINTENDENT’S RECOMMENDATION OF CERTIFIED PERSONNEL & NON-CONTRACTUAL PERSONNEL
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13.A.2. DISCUSSION REGARDING SUPERINTENDENT’S RECOMMENDATION ON RESIGNATIONS/RETIREMENTS OF CERTIFIED PROFESSIONAL & NON-CONTRACTUAL PERSONNEL
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13.A.3. DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE (TEX. GOV’T. CODE 551.074 AND 551.071)
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13.B. CONSULTATION WITH ATTORNEY REGARDING
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13.B.1. PENDING OR CONTEMPLATED LITIGATION;
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13.B.2. A SETTLEMENT OFFER; OR
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13.B.3. A MATTER IN WHICH THE DUTY OF THE ATTORNEY OF THE WESLACO INDEPENDENT SCHOOL DISTRICT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE (TEX. GOV’T. CODE 551-071)
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14. RECONVENE IN OPEN MEETING
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14.A. POSSIBLE ACTION, IF NECESSARY, ON ITEMS DISCUSSED IN CLOSED MEETING
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14.A.1. DISCUSSION AND POSSIBLE ACTION REGARDING SUPERINTENDENT’S RECOMMENDATION ON EMPLOYMENT OF CERTIFIED PROFESSIONAL & NON-CONTRACTUAL PERSONNEL
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14.A.2. DISCUSSION AND POSSIBLE ACTION REGARDING SUPERINTENDENT’S RECOMMENDATION ON RESIGNATIONS/RETIREMENTS OF CERTIFIED PROFESSIONAL & NON-CONTRACTUAL PERSONNEL
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15. ADJOURNMENT
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15.A. NOTE: The Board of Trustees may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice of its attorney on any subject slated for discussion, where the duty of the attorney to the Board of Trustees under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the requirements of the Texas Open Meetings Act. At this meeting, the Board of Trustees may receive information from, give information to, ask questions of, or receive questions from any third person, including an employee of the governmental body, about the public business items slated for discussion. The Board of Trustees may at any time during this meeting elect to deliberate in open session on any matter, which is slated for discussion in executive session. The Board of Trustees will reconvene in open session to take appropriate action on any matter deliberated in executive session.
If any accommodation for disability is required, notify the Superintendent’s Office at (956) 969-6897, prior to the meeting date. |
