June 20, 2023 at 5:30 PM - Regular Board Meeting
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1. Call to Order
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2. Establishment of a Quorum
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3. Invocation
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4. Pledge of Allegiance/Texas Pledge
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5. Awards & Recognitions
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6. Public Comments
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7. Presentation by Estrada Hinojosa, District Financial Advisor
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8.
Superintendent’s Report
1. 2023-2024 Budget 2. Weslaco ISD Police Department 3. HB3 School Safety Bill 4. 2023 Weslaco ISD Bond Election 5. Weslaco ISD Long Range Master Plan 6. Proposed School Bond Propositions I & II 7. Current Region One Tax Rates 8. Health Insurance/Workers' Compensation 9. Annual External Audit 10. Role of an Internal Auditor 11. 21st Century Community Learning Centers Grant 12. Superintendent's Goals 2023-2024
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9. Consent Agenda
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9.A. Approval of Minutes of the Regular Board Meeting of May 16, 2023
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9.A.1. Minutes - May 16, 2023 Regular Board Meeting
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9.B. Approval of Out of Valley Trips
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9.C. Approval to Accept Donation in the Amount of $150.00 from Adrian Gonzalez of First Care EMS for Student in Need from Memorial Elementary School
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9.D. Approval to Accept Donation of a $100.00 Gift Card from the Lions Club for Student in Need from Memorial Elementary School
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9.E. Approval to Accept Donation in the Amount of $2,500.00 from Love of Christ Lutheran Church for Students in Need from North Bridge Elementary School
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9.F. Approval to Accept Donation in the Amount of $600.00 from L&R Apartments for Beatriz Garza Middle School 8th Grade Students To Attend the Gladys Porter Zoo Field Trip
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9.G. Approval to Accept Donation in the Amount of $180.00 from Calvary EMS Ambulance Transport Service for Rodolfo "Rudy" Silva Jr. Elementary School Staff
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9.H. Approval to Accept Donation of Shirts and Bottled Water from the Weslaco High School Class of 1990 for Rodolfo "Rudy" Silva Jr. Elementary School Students
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9.I.
Approval to Accept Donation of Two Family Memberships to the Gladys Porter Zoo (Value of $200.00) and a Family Pass of 4 to the Children’s Museum of Brownsville (Value of $100.00) from Berta Guerra for WISD Students
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9.J.
Approval to Accept a Monetary Donation in the Amount of $2,300.00 and Assorted Items (Value of $200.00) for Weslaco High School College Decision Day After Party from Various Sponsors:
1. $500.00 from L&G Consulting Engineering
2. $500.00 from Javier De La Garza of De La Garza Family Dental
3. $300.00 from L&R Apartments
4. $250.00 from First Care EMS
5. $250.00 from Adrian Gonzalez
6. $250.00 from Gilbert Garza of Arturo's Bar and Grill
7. $250.00 from Leticia Lopez, City of Weslaco Commissioner
8. Four (4) Gift Cards from Adrian Farias, City of Weslaco Commissioner
(Value of $100.00) 9. Sunglasses and Goodie Bags from SJ Hospice (Value of $50.00)
10. Air Fryer from Vintage Coffee (Value of $50.00)
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9.K.
Approval to Accept Donation of Bikes (Value of $1,680.00) for Weslaco ISD Elementary Schools Summer Reading Challenge Program from Various Sponsors:
1. Four (4) Bikes from Buffalo Construction LLC2. Two (2) Bikes from Mayor David Suarez 3. Two (2) Bikes from Andrew Gonzalez of 5G Insurance Agency 4. Two (2) Bikes from SJ Hospice Services LLC 5. Two (2) Bikes from Woodmen Life 6. $500.00 Worth of Bikes from Commissioner PCT 1 David Fuentes
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9.L.
Approval to Accept Donation of Two Songs from Daniel Martinez Jr., Valued at $500.00 that Have Been Recorded and Produced for the Cleckler-Heald Elementary Choir to Compete at the American Classic Choir Contest in Cibolo, Texas
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9.M. Approval to Accept Donation in the Amount of $300.00 from Marilyn Fernandez for the Weslaco High School Dreamettes Drill Team ($150.00) and the Weslaco East High School Starlettes Drill Team ($150.00)
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9.N. Approval to Accept Donation in the Amount of $2,543.00 from the Weslaco High School JROTC Program from Various Sponsors:
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9.O. Approval to Accept Donation in the Amount of $2,852.00 for Memorial Elementary School Faculty Student Activity Club from Various Sponsors:
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9.P. Approval of Independent Contract Agreement with Devinco Counseling Services to Provide Mental Health Counseling Services to Weslaco ISD Students for the 2023-2024 and 2024-2025 School Years
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9.Q. Approval of Independent Contract Agreement with Creative Being to Provide Mental Health Counseling Services to Weslaco ISD Students for the 2023-2024 and 2024-2025 School Years
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9.R. Approval of Independent Contract Agreement with Valerie M. Aguero Olivarez, LPC to Provide Mental Health Counseling Services to Weslaco ISD Students for the 2023-2024 and 2024-2025 School Years
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9.S. Approval of Memorandum of Understanding Between Weslaco Independent School District and Goodside Health Medical, PLLC to Provide Telemental Health Services for Students
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9.T. Approval of Memorandum of Understanding Between Weslaco Independent School District and the Hidalgo County Juvenile Probation Department for the 2023-2024 and 2024-2025 School Years
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9.U. Approval of Second Reading of Revisions to Board Policy EIE (Local): Academic Achievement Retention and Promotion
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9.V. Approval of Purchase of TimeClock Plus 1-Year Renewal Software/Hardware Maintenance and Support for Fiscal Year 2023-2024
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9.W. Approval of Renewal Purchase of PowerSchool 1-Year Renewal Software Maintenance and Support for the Student Information System of the District for Fiscal Year 2023-2024
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9.X. Approval of Purchase of Google G-Suite Enterprise for Education 3-Year Renewal Software Maintenance and Support for Fiscal Year 2023-2024
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9.Y. Approval of Purchase to Renew Online Instructional Resources for Math, Reading, Science, Social Studies, and High School Credit Recovery Courses for Grades PK-12 for the 2023-2024 School Year
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9.Z. Approval of Overtime Report for the Month Ended May 2023
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9.AA. Approval of Legal Fees for the Month of May 2023
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9.AB. Approval of Extension of Proposal Awards:
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9.AB.1. Ambulance Services for the Weslaco ISD 2023-2024 Athletic Programs
(RFP #23-08-21) Extension
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9.AB.2. Groceries, Small Appliances and General Merchandise (RFP #19-07-37)
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9.AC. Approval of Proposal Awards:
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9.AC.1. Security & Fire Alarm Systems: Inspections & Service (Proposal #23-06-42)
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9.AC.2. Small Projects Services for Installation and Repairs for District Facilities (RFP #23-06-43)
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9.AC.3. Electronic Bidding System (RFCQ #2023-05)
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9.AC.4. Vape Sensors (RFCQ #2023-06)
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9.AD. Approval to Adopt a Resolution for Individual Placement Committees for Grades 1st - 8th Effective Immediately and Through the 2023-2024 Academic Year
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9.AE. Approval of Interim Financial Report for the Eleven (11) Months Ended May 31, 2023
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9.AF. Approval of Hidalgo County Tax Office Collection Report for April 2023: Current Taxes and Delinquent Taxes
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9.AG. Approval of Monthly Tax Adjustments for April 2023
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9.AH. Approval to Renew the Interlocal Agreement with Hidalgo County for Collection of School District Property Taxes for Fiscal Year 2023-2024 School Year
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9.AI. Approval of Quarterly Investment Activity Report for the Quarter that Ended February 28, 2023
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9.AJ. Approval of Quarterly Investment Activity Report for the Quarter that Ended May 31, 2023
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9.AK. Approval of Memorandum of Understanding Between Weslaco Independent School District and San Isidro Independent School District for the Awarded Grant: Nita M. Lowey 21st Century Community Learning Centers, Texas ACE from August 1, 2023 – July 31, 2028
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10. Discussion Items:
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10.A. Update on Training, Conferences, Events, and Consider Future Agenda Item Requests by Board Members
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11. Discussion and Possible Action Items:
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11.A.
Discussion and Possible Action for the Board to Approve Canceling the Regular Board Meeting Originally Scheduled on July 18, 2023
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11.B.
Discussion and Possible Action for the Board to Consider Renewal of the Weslaco ISD Student Accident Insurance (Athletic, Catastrophic, and Voluntary) with Student Assurance Services Underwritten by Ameritas Life Insurance Corporation and Zurich Through the Texas Insurance Service Center/The Brokerage Store for the 2023-2024 Academic Year or; Authorize the Administration to Solicit Proposals for Same
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11.C. Discussion and Possible Action for the Board to Consider Renewal of the District’s Fleet (Liability & Comprehensive Collision), General Liability, Cargo, Crime, and Law Enforcement Insurance; or Authorize Administration to Solicit Proposals for Same (RFP #22-06-22)
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11.D. Discussion and Possible Action for the Board to Consider Renewal of the District’s Employer Paid Term Life/AD&D Insurance with Blue Cross Blue Shield of Texas Through the Interlocal Participation Agreement with the Texas Educational Employers Benefit Cooperative (TEEBC) or; Authorize Administration to Solicit Proposals for Same
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11.E. Discussion and Possible Action for the Board to Consider Approval of Renewal Proposal for Workers’ Compensation Third Party Administrative Services from Tristar and Workers’ Compensation Excess Insurance from Star Insurance Company Through HUB/Shepard Walton King (RFP #22-06-21) or; Authorize Administration to Solicit Proposals for Same
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11.F. Discussion and Possible Action for the Board to Consider Renewal of Proposal Award for Specific and Aggregate Stop Loss Insurance for the District’s Self-Funded Employee Benefit Program (RFP #23-08-06) or; Authorize Administration to Solicit Proposals for Same
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11.G. Discussion and Possible Action for the Board to Consider Approval of Proposal Award for Professional Errors and Omissions Insurance (RFP #23-06-44)
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11.H.
Discussion and Possible Action for the Board to Consider Approval of a Procurement Method of Construction for the Repairs and Conversion to Digital of the Weslaco ISD Billboard as Follows:
1. Board Determination of a Procurement Method of Construction that will Provide the Best Value to the District for the Project
2. Board Determination to Retain the Authority to Rank the Proposals to be Received for this Project, or Board Delegation of Their Authority to the Administration to Rank the Proposals to be Received; and
3. Approval of Criteria and Points to be Used for Ranking the Proposals
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11.I.
Discussion and Possible Action for the Board to Select a Firm to Provide Structural Engineering Services for the Repairs and Conversion to Digital of the Weslaco ISD Billboard
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11.J. Discussion and Possible Action for the Board to Consider Approval of the Weslaco Independent School District Student Code of Conduct for the 2023-2024 School Year
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11.K. Discussion and Possible Action for the Board to Consider Approval of the Weslaco Independent School District Employee Handbook for the 2023-2024 School Year
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11.L. Discussion and Possible Action for the Board to Consider Approval of the Weslaco Independent School District Student Handbook for the 2023-2024 School Year
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11.M. Discussion and Possible Action for the Board to Consider Approval of the Annual Review of the Weslaco ISD Investment Policy
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11.N. Discussion and Possible Action for the Board to Consider Approval of the Final Amended Budgets for the General Fund and the Debt Service Fund for the Fiscal Year 2022-2023
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11.O. Discussion and Possible Action for the Board to Consider Approval to Adopt the District’s General Fund and Debt Service Fund Budgets for the Fiscal Year 2023-2024
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11.P. Discussion and Possible Action for the Board to Consider Approval of the Weslaco Independent School District Compensation Plan for the 2023-2024 Fiscal Year
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12. Closed Meeting to Discuss:
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12.A. Personnel Matters (Tex. Gov’t Code 551.074)
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12.A.1. Discussion Regarding Superintendent’s Recommendation on Certified Professional & Non-Contractual Personnel
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12.A.2. Discussion Regarding Superintendent’s Recommendation on Resignations/Retirements of Certified Professional & Non-Contractual Personnel
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12.A.3. Deliberation Regarding the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee (Tex. Gov’t Code 551.074 and 551.071)
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12.A.3.A. Discussion Regarding Superintendent’s Recommendation for the Position of Deputy Superintendent
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12.A.3.B. Discussion Regarding Superintendent’s Recommendation for the Position of Assistant Superintendent for School Leadership
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12.A.3.C. Discussion Regarding Superintendent’s Recommendation for the Position of Executive Director of Safety and Supportive Schools and Administration
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12.A.3.D. Discussion Regarding Superintendent’s Recommendation for the Position of Director of Food Service and Nutrition
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12.B. Consultation with Attorney Regarding: a) Pending or Contemplated Litigation; b) a Settlement Offer; or c) a Matter in Which the Duty of the Attorney to the Weslaco ISD under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov’t. Code 551.071)
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13. Reconvene in Open Meeting:
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13.A.
Possible Action, If Necessary, on Items Discussed in Closed Meeting
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13.A.1.
Discussion and Possible Action Regarding Superintendent’s Recommendation on Employment of Certified Professional & Non-Contractual Personnel
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13.A.2. Discussion and Possible Action Regarding Superintendent’s Recommendation on Resignations/Retirements of Certified Professional & Non-Contractual Personnel
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13.A.3.
Discussion and Possible Action Regarding Superintendent’s Recommendation for the Position of Deputy Superintendent
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13.B. Discussion and Possible Action Regarding Superintendent’s Recommendation for the Position of Assistant Superintendent for School Leadership
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13.C. Discussion and Possible Action Regarding Superintendent’s Recommendation for the Position of Executive Director of Safety and Supportive Schools and Administration
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13.D. Discussion and Possible Action Regarding Superintendent’s Recommendation for the Position of Food and Nutrition Services Director
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14. Adjournment
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