March 27, 2023 at 5:30 PM - Regular Board Meeting
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1. Call to Order
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2. Establishment of a Quorum
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3. Invocation
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4. Pledge of Allegiance/Texas Pledge
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5. Awards & Recognitions
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6. Proclamations
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6.A. Month of the Military Child, April 2023
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6.B. Public School Volunteer Week, April 18-22, 2023
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6.C. Afterschool Professionals Appreciation Week, April 24-28, 2023
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6.D. Librarians Week, April 24-28, 2023
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7. Public Comments
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8. Presentation by Estrada Hinojosa, District Financial Advisor
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9. Superintendent's Report
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9.A. Student Enrollment/ADA
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9.B. 2022-2023/2023-2024 Budgets
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9.C. WISD Accountability Rating
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9.D. Elementary Organizational Structure
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9.E. Middle Organizational Structure
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9.F. High School Organizational Structure
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9.G. School Deliveries [Meals, Snacks, Gifts]
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9.H. Update to School Board (LOCAL) Policy
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9.I. Licensed Professional Counselors – LPCs
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9.J. Standard Operating Procedure for Lockdowns/School Safety Code
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9.K. Dangers of Vaping and Fentanyl
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9.L. Elementary Attendance Rezoning
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9.M. Estimated Timeline for District Construction Projects (Funded)
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9.N. WIFI Interlocal Agreement
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9.O. Alio Financial Management System
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9.P. Proposed Bell Schedule for 2023/2024
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9.Q. Employee Contracts – Renewal/Non-Renewal
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9.R. Instruction, Technology, Professional Development
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9.S. Update on Hidalgo County Head Start
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9.T. 2023/2024 Student Registration
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9.U. BoardBook
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9.V. WISD Ag Farm Facilities Update
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9.W. Health Insurance & Workers’ Compensation Plans
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10. Consent Agenda
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10.A. Approval of Minutes of the Regular Board Meeting of February 21, 2023
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10.B. Approval of Out of Valley Trips
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10.B.1. B. Garza Middle School - Texas Math & Science Coaches Association - San Antonio, Tx.
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10.B.2. Cleckler-Heald Elementary Choir - American Classic Music Festival - Cibolo, Tx.
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10.B.3. Cleckler-Heald Elementary 5th Grade Trip - Texas State Aquarium - Corpus Christi, Tx.
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10.B.4. Gonzalez Elementary 5th Grade Trip - Corpus Christi, Tx.
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10.B.5. CTE Early College High School Pan American Student Forum - Fiesta Texas - San Antonio, Tx.
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10.B.6. WEHS VASE State Contest - San Marcos, Tx.
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10.B.7. WEHS Texas Blue Bonnet Girls State Program - Seguin, Tx.
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10.B.8. WEHS Boys Track - Clyde Littlefield Texas Relays - Austin, Tx.
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10.B.9. WEHS Regiment Winds - TECA Percussion & Winds Championships - Seguin, Tx.
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10.B.10. WHS DECA International Career Development Conference - Orlando, Florida
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10.B.11. WHS UIL Academic Team - Regional Competition - University of Texas at San Antonio, Tx.
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10.B.12. WHS Gear Up Students - University Trip - San Marcos, Tx
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10.B.13. WHS Indoor Percussion Ensemble - TECA State Championships - Seguin, Tx.
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10.B.14. WHS Boys Track - Regional Track & Field Meet - San Antonio, Tx.
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10.B.15. WHS Girls Golf Tournament - San Antonio, Tx.
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10.B.16. WHS Boys Golf Tournament - San Antonio, Tx.
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10.B.17. WEHS & WHS SkillsUSA - State Leadership & Skills Conference - Corpus Christi, Tx.
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10.B.18. WEHS & WHS HOSA - State Leadership Conference - Round Rock, Tx.
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10.B.19. WHS & WEHS Agriscience Students - Area X CDE Contest - Robstown, Tx.
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10.C. Approval to Accept a Rental Donation (Value of $400.00) from Jessica Rodriguez for the Use of the Greet & Gather Event Center for District Staff to Host an Appreciation Luncheon for Counselors and Social Workers
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10.D. Approval to Accept a Food Donation (Value of $1,150.00) from Teddy’s Bar-B-Q for the Weslaco ISD Counselors and Social Workers Appreciation Luncheon
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10.E.
Approval of Region One Education Service Center’s Master Interlocal Agreement and Election of Goods and/or Services for the 2022-2023 School Year
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10.F. Approval of First Reading of Policy Update 120 (Local)
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10.G. Approval of First Reading of Policy CH (Local): Purchasing and Acquisition
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10.H. Approval of Purchase of Amplio Digital Intervention Platform Online Program for Students with Dyslexia for the 2022-2023 School Year
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10.I. Approval of Purchase of E-Rate Eligible Fiber Optic Upgrades for Campuses (Proposal #23-03-33)
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10.J. Approval of Purchase of Email Security Gateway for the District
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10.K. Approval of Purchase of Additional Alio Modules for the Financial Management System
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10.L. Approval of Obsolete/Damaged Personal Property to be Declared Surplus Property, and be Sold or Disposed of Accordingly
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10.M. Approval of Extension of Proposal Awards:
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10.M.1. Fire Extinguishers: Sales & Service (RFP #22-03-12)
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10.N. Approval of Proposal Awards
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10.N.1. Trucks for the Joe Calvillo CTE Complex Ag Department (RFP #23-03-31)
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10.N.2. Athletic Supplies & Equipment (RFP #23-03-32)
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10.O.
Approval of Budget Amendments:
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10.O.1. Business Office – 1XX Funds to Increase State Allotment Budgets Due to an Increase in Special Population ADAs and FTEs
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10.O.2. Rudy Silva Elementary School – Local Fund to Purchase Additional Security Camera for Student Safety
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10.O.3. Cleckler-Heald Elementary School – Local Fund to Purchase a Lamp-less Projector to Replace Old Projector in the Library
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10.O.4. Weslaco High School – Local Fund to Pay for Least of Copier. Lease Contract is Expired so Funds Need to be Reclassified to Correct Function per GASB 87
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10.O.5. Bilingual Department – State Bilingual Fund to Cover Expenses for Bilingual Monthly Parent Meetings
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10.O.6. Warehouse – Local Fund to Cover Maintenance & Operations Supplies for Projects District-Wide
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10.O.7. A. N. Rico Elementary School – State Gifted & Talented Fund to Purchase Technology Items for GT Classrooms
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10.O.8. Weslaco High School – Local Fund to Cover Student Travel Expenses for UIL Regional & State Competition and to Purchase a Golf Cart for the Security Guard
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10.O.9. Rudy Silva Elementary School – State Gifted & Talented Fund to Purchase Technology Resources for GT Students
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10.O.10. Central Middle School – Local Fund to Cover Student Meals and Entry Fees for Upcoming Band Competitions
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10.O.11. Athletics Department – Local/Athletics Fund to Pay for Refinishing of Gym Floors in the Summer and to Purchase Athletics Supplies for Weslaco High School
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10.O.12. Business Office – Local Fund to Record Budget for 255 Two-way Radios Purchased by the City of Weslaco through a Grant and Donated to Weslaco ISD
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10.O.13. Food & Nutrition Services – Food Service Fund to Increase the Food and Custodial Supplies Budgets
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10.P. Approval of Interim Financial Report for the Eight Months Ended February 28, 2023
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10.Q. Approval of Hidalgo County Tax Office Collection Report for January 2023: Current Taxes and Delinquent Taxes
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10.R. Approval of Monthly Tax Adjustments for January 2023
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10.S. Approval of Overtime Reports for the Month Ended February 28, 2023
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10.T. Approval of Legal Fees for the Month of February 2023
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11. Discussion Items:
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11.A. Update on Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members
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12. Discussion and Possible Action Items:
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12.A. Discussion and Possible Action for the Board to Consider Approval of the 2023-2024 Academic Calendar
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12.B. Discussion and Possible Action for the Board to Consider Approval of the Modified Teacher Incentive Allotment Plan for the 2023-2024 School Year
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12.C. Discussion and Possible Action for the Board to Consider Approval of Extra-Duty Pay for Staff that Provide Instructional Support for Students During the Summer and Currently Credentialed WISD Coaches that Work Various Summer Recreation Programs
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12.D. Discussion and Possible Action for the Board to Consider Approval of the 2023 Athletic Summer Recreation Program
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12.E. Discussion and Possible Action for the Board to Consider Rescinding the Action Taken by the Board on February 21, 2023 on the Approval of Available Training Dates and Location for the Lone Star Governance Framework Training
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12.F. Discussion and Possible Action for the Board to Consider the Approval of Available Training Dates and Location for the Lone Star Governance Framework Training
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12.G. Discussion and Possible Action for the Board to Consider Approval of Proposal Award for Property & Casualty Insurance – Boiler & Machinery, Property & Contents, Inland Marine and Flood (RFP #23-04-36)
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12.H. Discussion and Possible Action for the Board to Consider Approval of the Administration's Ranking Recommendation for the Fire Alarm System Upgrades at Two (2) Schools: Rodolfo Rudy Silva, Jr. Elementary, and Justice Raul A. Gonzalez Elementary(CSP# 23-03-30), and To Authorize the Administration to Negotiate and Approve the Contract
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12.I. Discussion and Possible Action for the Board to Consider Approval of a Procurement Method of Construction of the Playground Equipment Areas and Canopies Project for Pre-K and Special Needs Students at All Elementary Schools
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12.I.1. Board Determination of a Procurement Method of Construction that will Provide the Best Value to the District for the Project
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12.I.2. Board Determination to Retain the Authority to Rank the Proposals to be Received for this Project, or Board Delegation of their Authority to the Administration to Rank the Proposals to be Received, and
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12.I.3. Approval of Criteria and Points to be Used for Ranking the Proposal
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12.J. Discussion and Possible Action for the Board to Select a Civil Engineering Firm for the Design and Construction Administration of the Playground Equipment Areas and Canopies Project for Pre-K and Special Needs Students at All Elementary Schools
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12.K. Discussion and Possible Action for the Board to Adopt the Action Plan for the Weaver & Tidwell, LLP Forensic Audit Report as Presented at the March 6, 2023 Board Workshop
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13. Closed Meeting to Discuss:
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13.A. Personnel Matters (Tex. Gov't Code 551.074)
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13.A.1. Discussion Regarding Superintendent's Recommendation on Certified Professional Personnel
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13.A.2. Discussion Regarding Superintendent's Recommendation on Resignations/Retirements of Certified Professional Personnel
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13.A.3. Deliberation Regarding the Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, or Dismissal of a Public Officer or Employee (Tex. Gov’t Code 551.074 and 551.071)
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13.B.
Consultation with Attorney Regarding: a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Weslaco ISD under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov’t. Code 551.071)
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13.B.1. Weslaco ISD vs. C.L. Frates and Company D/B/A Frates Benefit Administrators 7:20-CV-00387
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14. Reconvene in Open Meeting:
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14.A. Possible Action, If Necessary, on Items Discussed in Closed Meeting
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14.A.1. Discussion and Possible Action Regarding Superintendent’s Recommendation on Employment of Certified Professional & Non-Contractual Personnel
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14.A.2. Discussion and Possible Action Regarding Superintendent’s Recommendation on Resignations/Retirements of Certified Professional & Non-Contractual Personnel
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14.A.3. Weslaco ISD vs. C.L. Frates and Company D/B/A Frates Benefit Administrators 7:20-CV-00387
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15. Adjournment
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