Public Meeting Agenda: February 21, 2023 at 5:30 PM - Regular Board Meeting

1. CALL TO ORDER

2. ESTABLISHMENT OF A QUORUM

3. INVOCATION

4. PLEDGE OF ALLEGIANCE/TEXAS PLEDGE

5. AWARDS AND RECOGNITIONS

6. PROCLAMATIONS

6.A. Family Career and Community Leadership Week, February 13-17, 2023

6.B. Career and Technical Education Month, February 2023

6.C. Educational Diagnosticians Week, March 6-10, 2023

6.D. Youth Art Month, March 2023

6.E. Social Workers Month, March 2023

7. PUBLIC COMMENTS

8. SUPERINTENDENT'S REPORT

9. CONSENT AGENDA

9.A. Approval of Minutes of the Regular Board Meeting of January 17, 2023 and the Revised Minutes of the Regular Board Meeting of December 12, 2022

9.A.1. Minutes - January 17, 2023 Regular Board Meeting

9.A.2. Revised Minutes - December 12, 2022

9.B. Approval of Out of Valley Trips

9.B.1. Memorial Elementary 5th Grade Trip to Corpus Christi, Texas

9.B.2. WEHS Mariachi UIL Competiton - Seguin, Tx.

9.B.3. WEHS Starlettes National Dance Competition - Galveston, Tx.

9.B.4. WEHS Girls Track & Field - Border Olympics Meet - Laredo, Tx.

9.B.5. WEHS Boys Track & Field - Border Olympics Meet - Laredo, Tx.

9.B.6. WEHS Girls Powerlifting - THSWPA State Meet - Frisco, Tx.

9.B.7. WEHS Boys Powerlifting - THSPA State Meet - Abilene, Tx.

9.B.8. WHS Orchestra - Pre-UIL Orchestra Workshops - Kingsville, Tx.

9.B.9. WHS Boys Track - Border Olympics Meet - Laredo, Tx.

9.B.10. WHS Girls Golf Team - Pre-Regional Golf Tournament - San Antonio, Tx.

9.B.11. WHS Boys Golf - Pre-Regional Golf Tournament - San Antonio, Tx.

9.B.12. WHS Softball Team - Haynie Spirit Softball Tournament - Houston, Tx.

9.B.13. WHS Softball Team - Fastpitch Tournament - Seguin, Tx.

9.B.14. WHS Girls Powerlifting - State Powerlifting Meet - Frisco, Tx.

9.B.15. WHS Boys Powerlifting - State Powerlifting Meet - Abilene, Tx.

9.B.16. WHS JROTC Panther Battalion - Senior ROTC Training - Kingsville, Tx.

9.B.17. WHS JROTC Panther Battalion - Cadet Leadership Challenge - Falfurrias, Tx.

9.B.18. WHS Mariachi Pantera - UIL State Mariachi Contest - Seguin, Tx.

9.B.19. WHS Jazz Band - Jazz Festival - Kingsville, Tx.

9.B.20. WHS & WEHS FCCLA Students - State Leadership Conference - Dallas, Tx.

9.C. Approval to Accept Donation in the Amount of $600.00 for Memorial Elementary School Faculty Student Activity Club from Various Sponsors:

9.C.1. $500.00 – Mr. & Mrs. Esteban Mejia

9.C.2. $100.00 – Benavides Law Firm

9.D. Approval to Accept Donation in the Amount of $250.00 for Memorial Elementary School Folklorico Students Activity Club from Various Sponsors:

9.D.1. $100.00 from Francisco Gonzales

9.D.2. $100.00 from Josie Stoleson

9.D.3. $ 50.00 from Illiana Cuellar

9.E. Approval to Accept Donation of a Sideline Injury Tent (Value of $4,134.41) from Dr. Kenneth McCleary of Triumph Physical Therapy of Weslaco

9.F. Approval of 2023 Membership Renewal Fee for Participation in the Lower Rio Grande Valley Development Council (LRGVDC)

9.G. Approval of Memorandum of Agreement Between the Weslaco Independent School District and the Rio Grande Valley Linking Economic and Academic Development (RGV LEAD) for the 2022-2023 School Year

9.H. Approval of Renewal Purchase of the Frontline Education Software Program to be Used as an On-line Management System for the Following Programs: Bilingual, Response to Intervention (RTI) and Section 504

9.I. Approval of Purchase of Dry-Erase Magnetic Boards for Weslaco High School, Mary Hoge Middle School, Dr. R.E. Margo Elementary School, and North Bridge Elementary School

9.J. Approval of Updates to the 2022-2023 WISD Compensation Plan

9.K. Approval to Authorize Administration to Solicit Proposals for Pharmacy Benefit Management Services (PBM) for the District’s Self-Funded Employee Benefit Program for Plan Year 2023-2024 (RFP #23-08-05)

9.L. Approval of Proposal Awards:

9.L.1. Glass Service & Repair District-Wide (Proposal #23-11-21)

9.L.2. Maintenance Supplies & Equipment (Proposal #23-12-26)

9.M. Approval of Budget Amendments:

9.M.1. Beatriz G. Garza Middle School – State Gifted & Talented Fund to Purchase a Laptop for GT Teacher

9.M.2. Central Middle School – State Gifted & Talented Fund to Purchase Chromebooks for GT Classroom

9.M.3. Construction Department – Local Fund to Pay for Lease of Printer. Lease Contract is Expired so Funds Need to be Reclassified to Correct Function per GASB 87

9.M.4. North Bridge Elementary – Local Fund to Pay for Lease of Copier. Lease Contract is Expired so Funds Need to be Reclassified to Correct Function per GASB 87

9.M.5. PFC Mario Ybarra Elementary – Local Fund to Pay for Lease of Copier. Lease Contract is Expired so Funds need to be Reclassified to Correct Function per GASB 87

9.M.6. Weslaco High School – Local Fund to Pay for Lease of Copier. Lease Contract is Expired so Funds Need to be Reclassified to Correct Function per GASB 87. Part of the Funds will be Used to Purchase Incentives for Staff

9.M.7. Cleckler-Heald Elementary – Local Fund to Cover the Cost of Charter Buses for Cleckler-Heald Choir Students who will Travel out of Town to Compete in May

9.M.8. Fine Arts Department – Local Fund to Cover the Cost of Travel, Meals, and Registration Fees for TAEA, UIL, and District Fine Arts Events

9.M.9. CTE Department – State Vocational Fund to Purchase Two (2) Pick-up Trucks for the Agriscience Programs at Weslaco High School and at Weslaco East High School. Also, to Purchase and Install Bird Netting at the Ag Farm to Keep Birds out of the Barns

9.M.10. Business Office – Local Fund to Adjust Local Maintenance Budget Due to Transfer of Teachers to ESSER Funds and Lower ADA Numbers

9.M.11. Food & Nutrition Services – Food Service Fund to Set up a Budget for Second Allocation of the Supply Chain Grant Award

9.M.12. Food & Nutrition Services – Food Service Fund to Set up a Budget for TDA’s 2022 Equipment Grant

9.M.13. Food & Nutrition Services – Food Service Fund to Increase Food and Non-Food Expenditure Accounts

9.N. Approval of Monthly Tax Adjustments for December 2022

9.O. Approval of Interim Financial Report for the Seven Months Ended January 31, 2023

9.P. Approval of Hidalgo County Tax Office Collection Report for December 2022: Current Taxes and Delinquent Taxes

9.Q. Approval of Weslaco ISD Popular Annual Financial Report for the Fiscal Year Ending June 30, 2022

9.R. Approval of Legal Fees for the Month of January 2023

9.S. Approval of Overtime Report for the Month Ended January 31, 2023

10. DISCUSSION ITEMS:

Speaker(s): Superintendent

10.A. Update on Training, Conferences, Events and Consider Future Agenda Item Requests by Board Members

10.A.1. Schedule a Special Board Meeting for Board to Hear One Future Level Three Grievance

10.A.2. Schedule a Workshop to Hear a Presentation on the Forensic Audit

10.B. Discussion on the After-School Meal Program District-Wide (Ben Castillo & Jaclyn Sustaita)

10.C. Discussion on HB3 Goals, Progress, Etc. (Ben Castillo & Jaclyn Sustaita)

10.D. Discussion on Policy FO (Local): Student Discipline (Ben Castillo & Jaclyn Sustaita)

11. DISCUSSION AND POSSIBLE ACTION ITEMS:

Speaker(s): Superintendent

11.A. Discussion and Possible Action for the Board to Consider Approval to Change the Regular Board Meeting Scheduled on March 21, 2023

11.B. Discussion and Possible Action for the Board to Consider Approval of the Proposal Received for the Aquatic Center Pool Area HVAC Upgrade Project (CSP #23-09-16)

11.C. Discussion and Possible Action for the Board to Consider Approval of the Proposal Received for the Playground Equipment Repairs and Replacement Project for All Elementary Schools (RFP #23-01-29)

11.D. Discussion and Possible Action for the Board to Consider Approval of a Procurement Method of Construction for the Installation of a Scoreboard at the Weslaco East High School Stadium

11.D.1. Board Determination of a Procurement Method of Construction that would Provide the Best Value to the District for the Project

11.D.2. Board Determination to Retain the Authority to Rank the Proposals to be Received for This Project, or Board Delegation of Their Authority to the Administration to Rank the Proposals to be Received, and

11.D.3. Approval of Criteria and Points to be Used for Ranking the Proposals

11.E. Discussion and Possible Action for the Board to Select a Firm to Provide Structural Engineering Services for the Installation of a Scoreboard at the Weslaco East High School Stadium

11.F. Discussion and Possible Action for the Board to Consider Approval of a Procurement Method of Construction for the Construction of Vestibules at Designated School Buildings, Main Entrances Districtwide

11.F.1. Board Determination of a Procurement Method of Construction that would Provide the Best Value to the District for the Project

11.F.2. Board Determination to Retain the Authority to Rank the Proposals to be Received for This Project, or Board Delegation of Their Authority to the Administration to Rank the Proposals to be Received, and

11.F.3. Approval of Criteria and Points to be Used for Ranking the Proposals

11.G. Discussion and Possible Action for the Board to Select an Architectural Firm for the Design and Construction Administration of Vestibules at Designated School Buildings, Main Entrances Districtwide

11.H. Discussion and Possible Action for the Board to Consider Approval of Available Training Dates and Location for the Lone Star Governance Framework Training

11.I. Discussion and Possible Action for the Board to Begin the Procurement Process with Goodside Health to Provide Mental Health Services for Weslaco ISD Students (Ben Castillo & Jacklyn Sustaita)

11.J. Discussion and Possible Action for the Board to Consider Rescinding the Action Taken by the Board on May 17, 2022 of the Procurement Method of Construction for HVAC Improvements Projects Districtwide, the Board’s Delegation to the Administration to Rank the Qualifications Statements, and the Criteria and Points to be Used for Ranking the Proposals

11.K. Discussion and Possible Action for the Board to Consider Rescinding the Action Taken by the Board on August 16, 2022 on Administration’s Ranking Recommendation for the Proposal Responses Received for the Design-Build Construction of HVAC Improvements Projects District-Wide (RFP #22-06-27) – Phase 2 of Design-Build Process

11.L. Discussion and Possible Action for the Board to Consider Approval of a Method of Construction for the HVAC Upgrades Project for Three Elementary Schools: Memorial Elementary, Airport Elementary, and North Bridge Elementary

11.L.1. Board Determination of a Procurement Method of Construction that would Provide the Best Value to the District for the Project

11.L.2. Board Determination to Retain the Authority to Rank the Proposals to be Received for This Project, or Board Delegation of Their Authority to the Administration to Rank the Proposals to Be Received, and

11.L.3. Approval of Criteria and Points to be Used for Ranking the Proposals

11.M.

Discussion and Possible Action for the Board to Select One or Multiple MEP Engineering Firms for the Design and Construction Administration of the HVAC Upgrades Project for Three Elementary Schools: Memorial Elementary, Airport Elementary, and North Bridge Elementary

11.N. Discussion and Possible Action for the Board to Consider Approval to Renew and Extend the Contract for Legal Counsel Services, or Approval to Release a Request for Qualifications for Legal Counsel Services

12. CLOSED MEETING TO DISCUSS:

12.A. PERSONNEL MATTERS (TEX. GOV'T CODE 551.074)

12.A.1. DISCUSSION REGARDING SUPERINTENDENT'S RECOMMENDATION ON CERTIFIED PROFESSIONAL PERSONNEL

Speaker(s): Presiding Officer

12.A.2. DISCUSSION REGARDING SUPERINTENDENT'S RECOMMENDATION ON RESIGNATION ON RESIGNATIONS/RETIREMENTS OF CERTIFIED PROFESSIONAL PERSONNEL

Speaker(s): Presiding Officer

12.A.3. DELIBERATION REGARDING THE APPOINTMENT, EMPLOYMENT, EVALUATION, REASSIGNMENT, DUTIES, DISCIPLINE, OR DISMISSAL OF A PUBLIC OFFICER OR EMPLOYEE (TEX. GOV'T CODE 551.074 AND 551.071)

Speaker(s): Presiding Officer

12.A.3.A.

Discussion Regarding Superintendent’s Recommendation for Termination of Non-Contractual At-Will Employee for the 2022-2023 School Year

12.B. CONSULTATION WITH ATTORNEY REGARDING: A) PENDING OR CONTEMPLATED LITIGATION: B) A SETTLEMENT OFFER: OR C) A MATTER IN WHICH THE DUTY OF THE ATTORNEY TO THE WESLACO ISD UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT OF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE (TEX. GOV'T. CODE 551.071)

12.B.1. Discussion Regarding Cause C-4322-22-F

13. RECONVENE IN OPEN MEETING:

13.A. POSSIBLE ACTION, IF NECESSARY, ON ITEMS DISCUSSED IN CLOSED MEETING

13.A.1. Discussion and Possible Action Regarding Superintendent’s Recommendation on Employment of Certified Professional & Non-Contractual Personnel

13.A.2. Discussion and Possible Action Regarding Superintendent’s Recommendation on Resignations/Retirements of Certified Professional & Non-Contractual Personnel

13.A.3. Discussion and Possible Action Regarding the Superintendent’s Recommendation for Termination of Non-Contractual At-Will Employee for the 2022-2023 School Year

13.A.4. Discussion and Possible Action Regarding Cause C-4322-22-F

14. ADJOURNMENT

February 21, 2023 at 5:30 PM - Regular Board Meeting

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