Public Meeting Agenda: Thursday, September 8, 2022 6:00pm followed at 7:00pm Regular Board Meeting - Alsea School Board Meeting

1. Call to Order

Agenda Item Type: Action Item

2. Discussion Item for the Board Work Session:
a. District Goals
b. Set date for a board retreat to discuss Board Goals and Board Operating agreement

Agenda Item Type: Action Item

Attachments: (2)

3. Call to Order

Agenda Item Type: Action Item

4. Flag Salute

Agenda Item Type: Action Item

5. Approval of the Agenda

Agenda Item Type: Action Item

6. Superintendent Report
a. Bond Update
Scott Marshall, CB Construction, BOC Representative
b. Youth in Transitions Program (YTP)
David Fricke
c. HR-Reset Update

Speaker(s): Sean Gallagher

Agenda Item Type: Action Item

Attachments: (7)

7. Business Manager Report
a. Payment Processes
b. Process for credit cards
c. Process for tracking and payment of contracts

Speaker(s): LaRae Sullivan

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Deb Lindberg moved to pay the bills; Linda Montanez Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Linda Montanez, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

Board Packet - August 8 2022

8. Consent Agenda:
a. Approval of Minutes, July 14, 2022, August 25, 2022, September 6, 2022
b. Payment of Bills, August and first week of September

Agenda Item Type: Action Item

Action(s):

Motion 1 Carried:

Deb Lindberg moved to approve July minutes with changes; Ryan Van Leuven: Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

Motion 2 Carried:

Robert Webb moved to approve August minutes; Linda Montanez Seconded, All in Favor. This motion, made by Robert Webb and seconded by Linda Montanez, Carried.

Motion 3 Carried:

Ryan Vanleuven moved to approve September minutes; Linda Montanez Seconded, 4 yes and 1 abstained. This motion, made by Ryan VanLeuven and seconded by Linda Montanez, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (5)

9. Patron's Comments:

Agenda Item Type: Action Item

10. Board Comments::
Risteen Follett - Title IX updates.
http://www.osba.org/News-Center/Announcements/2022/20220908TitleIX.aspx

Agenda Item Type: Action Item

11. Action Items
a. Board Meeting Frequency
b. OSBA Annual Conference
c. Should the board appoint a member to be a Liaison for the Bond and Project Manager?
d. Resolution 23-02: Accepting funds from a Donor
e. Should the Superintendent investigate finding a Project Manager?
f. Resolution 23-03 authorizing the adoption of a Health Reimbursement Arrangement (HRA) Plan
g. Title IX Response to Changes from Alsea School Board
h. Approval of VOC Center GMP

Agenda Item Type: Action Item

Action(s):

Motion 1 Carried:

Deb Lindberg moved to continue meeting twice a month, Ryan Van Leuven Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

Motion 2 Carried:

Deb Lindberg Moved to accepted donated funds; Robert Webb Seconded, All in favor. This motion, made by Deb Lindberg and seconded by Robert Webb, Carried.

Motion 3 Carried:

Deb Lindberg moved to let Sean Gallagher Investigate the possibility of a Project Manager; Ryan VanLeuven Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

Motion 4 Carried:

Risteen Follett nominated Ryan Van Leuven, to be the Liaison Robert Webb Seconded, All in Favor. This motion, made by Risteen Follett and seconded by Robert Webb, Carried.

Motion 5 Carried:

Deb Lindberg moved to give the employees the option of the HRA: Linda Montanez, Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Linda Montanez, Carried.

Motion 6 Carried:

Deb Lindberg moved to accept Risteen Follett's statement concerning Title IX; Robert Webb Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Robert Webb, Carried.

Motion 7 Failed:

Deb Lindberg moved to approve the VOC GMP for Shell, Risteen Seconded,. This motion, made by Deb Lindberg and seconded by Risteen Follett, Failed.

Motion 8 Carried:

Deb Lindberg moved to hold a special session on September 12th at 6:00pm,; Ryan VanLeuven Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

Motion 9 Carried:

Ryan Van Leuven moved to adopt the district goals as working document with additions; Linda Montanez Seconded, All in Favor. This motion, made by Ryan VanLeuven and seconded by Linda Montanez, Carried.

Motion 10 Carried:

Deb Lindberg moved to have the Board Retreat on September 24th from 12:00pm to 4:00pm; Linda Montanez Seconded All in Favor. This motion, made by Deb Lindberg and seconded by Linda Montanez, Carried.

Motion 11 Carried:

Deb Lindberg moved to accept the statement presented to the Board from the PIO; Ryan VanLeuven Seconded, All in Favor. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (5)

12. Executive Sessions:

To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. (ORS 192.660(2)(h))

To review and evaluate the employment-related performance of the chief executive officer of any public body, a public officer, employee or staff member who does not request an open hearing. (ORS 192.660(2)(i))

Agenda Item Type: Action Item

13. Return to Regular Session

Agenda Item Type: Action Item

14. Adjourn

Agenda Item Type: Action Item

15. Key Dates and Calendar Updates:
September 8, 7:00pm - Regular Board Meeting
September 8, 8:30am - Picture Day
September 14, LaHO Open House
September 14, 12:00pm Board Chair Cafe
September 16, Teacher's Work Day
September 21, 6:00pm Tenative Open House and Used Book Sale
October 13, 7:00pm Regular Board Meeting

Agenda Item Type: Action Item

Attachments: (1)

Board Chair Cafe

Thursday, September 8, 2022 6:00pm followed at 7:00pm Regular Board Meeting - Alsea School Board Meeting

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