January 23, 2023 at 6:00 PM - Re-Organization/Regular School Board Meeting
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I. Call to Order
Speaker(s):
By Board Chair Sara Nagel
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II. Pledge of Allegiance
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III. Cell Phones/Electronic Devices
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IV. Oath of Office
Description:
Superintendent Mike Malmberg will do the honors of the Oath of Office for the newly elected board members Sara Nagel, Becky Bennett and Sarah Smith.
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V. Reorganization
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V.A. Election of Officers
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V.A.1. CY23 Board Chair
Description:
CY22 Chair Sara Nagel will ask for nominations for the CY23 Chair. When no further nominations, Sara will say three times: "Are there any other nominations for the CY23 Chair"; "Are there any other nominations for the CY23 Chair"; "Are there any other nominations for the CY23 Chair". With no further responses, need a motion to either accept the one nominated or take a vote if there are multiple nominations. At this point, the CY23 chairperson will take over.
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V.A.2. CY23 Vice Chair
Description:
The CY22 Chair will ask for nominations for the CY23 Vice-Chair. When no further nominations, CY22 Chair will say three times: "Are there any other nominations for the CY23 Vice-Chair"; "Are there any other nominations for the CY23 Vice-Chair"; "Are there any other nominations for the CY23 Vice-Chair". With no further responses, need a motion to either accept the one nominated or take a vote if there are multiple nominations.
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V.A.3. CY23 Clerk
Description:
CY22 Chair will ask for nominations for the CY23 Clerk. When no further nominations, CY22 Chair will say three times: "Are there any other nominations for the CY23 Clerk"; "Are there any other nominations for the CY23 Clerk"; "Are there any other nominations for the CY23 Clerk". With no further responses, need a motion to either accept the one nominated or take a vote if there are multiple nominations.
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V.A.4. CY23 Treasurer
Description:
CY22 Chair will ask for nominations for the CY23 Treasurer. When no further nominations, CY22 Chair will say three times: "Are there any other nominations for the CY23 Treasurer"; "Are there any other nominations for the CY23 Treasurer"; "Are there any other nominations for the CY23 Treasurer". With no further responses, need a motion to either accept the one nominated or take a vote if there are multiple nominations.
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V.B. Committee Membership
Description:
Current Committee Members enclosed
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V.B.1. Activities
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V.B.2. Budget
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V.B.3. Curriculum
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V.B.4. Facilities
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V.B.5. Personnel
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V.B.6. Policy
Description:
There can be ONE motion for all Committee appointees.
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V.C. Agency Representatives
Description:
Current Agency Representatives enclosed
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V.C.1. MSHSL (Minnesota State High School League)
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V.C.2. MSBA (Minnesota School Boards Association)
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V.C.3. Community Education Advisory Board
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V.C.4. Paul Bunyan Education Cooperative Joint Powers
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V.C.5. Health and Wellness Committee
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V.C.6. District Leadership Team
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V.C.7. LEA (Title One) Administrative Representative
Description:
There can only be one motion for all agency representatives
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V.D. Selection/Designation
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V.D.1. School Board Regular Meeting calendar for CY23
Description:
enclosed. The third Monday night of each month has had the least conflicts with other school activities. A few holidays fall on the third Monday and no school board meetings may be held on those holidays. Those proposed meeting dates will fall on a different Monday of the month. The Board meeting calendar also has to agree with the school calendar as we try to avoid the break times, Easter, Christmas, etc. We need a motion accepting this calendar as presented or with any proposed changes.
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V.D.2. Bank Depositories
Description:
Need a motion to accept the proposed bank depositories - Handout at Meeting.
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V.D.3. Invest Funds
Description:
Need a motion to authorize Superintendent Malmberg and Business Manager Melissa Berry to invest the school funds as needed for CY23.
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V.D.4. Electronic Fund Transfers
Description:
Need a motion to authorize Superintendent Malmberg and Business Manager Melissa Berry to transfer funds electronically as needed for payroll purposes for CY23.
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V.D.5. Designate Superintendent Malmberg as the Identified Official with Authority (IoWA) for Pillager Public Schools to authorize user access to the Minnesota Department of Education secure websites.
Description:
ACTION
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V.D.6. School Board Compensation
Description:
Presently, the Board Chair receives $2,700.00 per year and board members receive $2,400.00. Board members also have the option of being paid $50.00 per meeting for committee meetings and special meetings. Need a motion to continue with current pay or with changes. Compensation history - enclosed
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V.D.7. Selection of Official Board Newspaper
Description:
The Brainerd Dispatch is the only local newspaper that is published daily and covers all of the school district - Need a motion to accept the Brainerd Dispatch as the official school newspaper - enclosed.
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V.D.8. Robert's Rule of Order
Description:
Need a motion to use the "soft" Robert’s Rules of Order for conducting all school board meetings.
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V.D.9. Signature Plate
Description:
Whoever is elected for the positions of chair and clerk will need to sign a piece of paper that will be used for all checks that are written for payroll or other purposes. Need a motion for "NEW" signatures only.
Possible ACTION This ends the reorganizational portion of the meeting. |
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VI. Regular Meeting
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VII. Consider Additions/Deletions/Acceptance of the Agenda
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VIII. Visitor Comments
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IX. Consider Consent Agenda
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IX.A. Consider the minutes of the December 19th, 2022 school board meeting.
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IX.B. Monthly cash flow including investments
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IX.C. Monthly bills paid
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IX.D. Monthly bills paid -Activity accounts
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IX.E. Donations
Description:
enclosed
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IX.F. Personnel summary sheet
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X. Special Board Reports with Possible Action
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X.A. Curriculum
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X.A.1. A School Within a School Presentation
Description:
By: Wade Mortenson, Stacy Germundson and Ryan Krominga
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X.A.2. STEPS Program Presentation by Ryan Krominga
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X.A.3. Director of Teaching and Learning Report
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X.A.4. Next Committee Mtg Week of February 20th-24th
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X.B. Policy
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X.B.1. Policy 534: School Meals Policy
Description:
Second reading
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X.B.2. Closing 6th Grade; Cap of 105 reached as of 1/9/2023 (Policy 509)
Description:
ACTION
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X.C. Facilities
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X.C.1. Update on Roof Leaking Issues in Elementary Wing
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X.C.2. Update on Facility Analysis With Wold.
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X.D. Budget
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X.D.1. Business Manager Report
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X.D.2. Next Committee Mtg Week of February 21st - 23rd.
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X.E. Personnel
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X.E.1. Next Committee Mtg Week of February 6th - 10th
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X.F. Activities
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XI. Other
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XI.A. Sourcewell Board of Directors Election
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XII. Superintendent's Report
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XIII. Adjournment
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