April 14, 2025 at 6:15 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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ADJOURN TO EXECUTIVE SESSION – Contract Negotiations & Attorney-Client Privileged Information
Description:
Pursuant to Section 8(c) and 8(1)(h) of the Open Meetings Act, the board of education may adjourn to Executive Session for the purpose of contract negotiations and to review attorney-client privileged information.
Recommended Motion(s):
That the board adjourn to Executive Session pursuant to Section 8(c) of the Open Meetings Act for the purpose of discussing contract negotiations (Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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RECONVENE
Description:
Tom Buffett, Jason Burns, Katie Cavanaugh, Shulawn Doxie, Andrew Phelps, Leeni Shrestha and Jillian Winn
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DISCUSSION MOVED FORWARD: 2022 Bond Projects
Description:
Representatives from Veridas, TowerPinkster and Christman will provide an update regarding the 2022 bond, including bid packages #3 and 4 and an above ground storage fuel tank update.
Attachments:
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DISCUSSION MOVED FORWARD: Technology Purchases (5 Min)
Description:
Media & Technology Director Tom Isom will provide information regarding technology purchases to be funded through the 2022 bond including firewall and data center upgrades, and phone systems.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 6 for immediate implementation and appropriate action.
Item 1: Approval of the Minutes of the Regular Meeting of March 10, 2025;
Item 2: Approval of the Minutes of the Executive Session Meeting of March 10, 2025:
Item 3: Approval of the Minutes of the Regular Meeting of March 17, 2025;
Item 4: Approval of the Minutes of the Executive Session Meeting of March 17, 2025;
Item 5: Approval of the Minutes of the Special Meeting of April 1, 2025; and
Item 6: That the board acknowledge receipt of the March financial statement and approve payment of bills for March.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Physics Student Trip
Description:
OHS Science Teacher Molly Turner provided information regarding a physics student trip to Cedar Point proposed for May 5th.
Recommended Motion(s):
That the board endorse the OHS Physics student trip to Cedar Point, scheduled for May 5, 2025 with the understanding the students will abide by all school policies and procedures.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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BPA Member Trip
Description:
BPA Advisor Sharon Murchie provided information regarding a BPA National Leadership Conference trip to Orlando, Florida for BPA Chapter Members proposed for May 7th through the 11th.
Recommended Motion(s):
That the board endorse the OHS BPA member trip to Orlando, Florida, scheduled for May 7th through May 11, 2025 with the understanding the students will abide by all school policies and procedures.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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3rd-Party Custodial Contract Renewal
Description:
Operations Director Brian Lieber provided information regarding the extension of the district's contract with 3rd party cleaning contractor GRBS at the March 17th meeting.
Recommended Motion(s):
That the board authorize the Superintendent to extend the existing contract with Grand Rapids Building Services (GRBS) for 2 additional years in accordance with Section 1.A. of the Custodial Services Agreement at an annual cost of $1,247,094 Roll Call).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Operations Purchases
Description:
Operations Director Brian Lieber will provide information regarding the purchase of a mower to be funded by the general fund.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Section 127 Education Assistance Plan
Description:
Director Lentz provided information about how adoption of a Section 127 Educational Assistance Plan would benefit district employees who are being reimbursed for educational expenses under existing agreements or through State tuition reimbursement programs flowing through the District.
Recommended Motion(s):
That the board waive the reading and establish the Educational Assistance Plan to provide eligible employees with educational assistance benefits under Section 127
of the Internal Revenue Code.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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Textbook Recommendations
Description:
Assistant Superintendent Stacy Bailey will present the new textbook recommendations for 2025-2026. It is not assumed that funds will be available in the general fund to purchase textbooks. Recommendations include:
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2025-2026 Budget Development
Description:
Finance Director Elizabeth Lentz will provide information regarding the development of the 2025-2026 budget, including preliminary assumptions.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
Description:
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ADJOURN
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